Pursuant to Section 46A(5) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

The applicants (Paeroa Promotions Trust) propose to hold a motorcycle street race on Sunday 16 February 2003. This is the eleventh consecutive year that this event has been held.

A detailed report is attached.

RECOMMENDATION

THAT pursuant to Section 105 of the Resource Management Act Council grant consent to this notified discretionary activity application to hold a motorcycle street race in the commercial area of Paeroa on 16 February 2003 and to depart from the noise standards contained in Section 9.4.1 (Noise) of the District Plan, on the grounds that appropriate mitigation measures will be undertaken, and that given the short duration of the event, the effects of departing from the noise standards will be minor.

Subject to the following conditions:

1.    That this consent applies to 16 February 2003 only. Any future events will require individual consent, which may or may not be required to be publicly notified.

2.    That the layout of the circuit and associated areas be generally in accordance with the plan submitted.

3.    That toilet, hand washing and rubbish disposal facilities be provided to the satisfaction of the Manager of Planning and Environmental Services.

4.    That provision be made, to the satisfaction of the Manager of Planning and Environmental Services, for the emptying of portaloos and rubbish containers, with final removal to an official disposal site.

5.    That details be provided on:

(i) the site(s) to which waste will be disposed.

Details shall be submitted to the Manager of Planning and Environmental Services for consideration and approval prior to 31 January 2003.

6.    All food stall operators shall require a licence from the Hauraki District Council. Commercial operators shall submit a copy of their Certificate of Registration with their application.

    Non profit organisations shall submit details of their proposals with their applications (no fee required).

ALL APPLICATIONS ARE TO BE RECEIVED BY COUNCIL PRIOR TO 31 JANUARY 2003.

7.    All liquor sales shall be in accordance with the Sale of Liquor Act 1989.

ALL APPLICATIONS ARE TO BE RECEIVED BY COUNCIL PRIOR TO 31 JANUARY 2003.

8.    That sufficient marshalls be on duty throughout the day to direct traffic to and within the designated car parks.

9.    That clear warning signs are prominently displayed advising spectators to wear ear plugs within the circuit, particularly under shop verandahs.

10.    That provision be made for InterCity Buses to use Willoughby Street if they wish, and that the designated bus stop be clearly identified. A sign shall be provided at the usual bus stop, and at the Information Centre, indicating to passengers the location of the temporary bus stop.

11.    That the "no-parking" signs be located as per the plan submitted to Council and the Police for approval.

12.    That the circuit shall be established and the event run in accordance with the current General Competition Rules of the New Zealand Auto Cycle Union.

13.    That the conditions of approval given by the Paeroa Ward Committee be adhered to.

14.    That toilet facilities be provided as per Appendix Five of the application.

15.    That temporary advertising signs at locations numbered 1-6 may be erected. These shall be removed by 23 February 2003.

These signs shall each be a maximum of 3m², and shall be erected in positions which comply with Rule 8.7.7.2 1 – Temporary Signs of the District Plan as follows:

- a minimum of 300 metres from any major intersection (Arterial/State Highway, Collector/Arterial),

- a minimum of 200 metres from any other intersection,

- a minimum of 50 metres from any other sign.

Note: (i) Council has also granted consent to other temporary signs on this or nearby properties, which, if already erected, may necessitate you adjusting the location of your signs to comply with the 50 metre separation rule between signs.

(ii) Any sign found to be in a position which is deemed to be dangerous to vehicle traffic will be removed by the road controlling authority.

16.    That there be no motorcycle noise before 7.00am on the day of the event (16 February 2003).

17.    That the applicant have in place a Safety Management Plan and that all persons engaged in the Management and Support of the event are aware of the content of the Plan.

18.    That pursuant to Section 36(1)(b) of the Resource Management Act 1991, the Applicant shall pay Council charges for receiving, processing and granting the Resource Consent.

19.    That pursuant to Section 36(1)(c) of the Resource Management Act 1991 the applicant shall pay an administration fee of $75.00 for administration of the consent.

20. That pursuant to Section 36(1)(c) of the Resource Management Act 1991 the applicant shall pay all Council’s costs for monitoring this consent including all costs associated with the consideration and certification of plans and details associated with the consent as appropriate.

Attached is a report from the Supervisor Resource Management Services regarding an application to clear vegetation from within the Karangahake Gorge Scenic Corridor by G Tilsley, Rahu Road, Mackaytown.

RECOMMENDATION

THAT pursuant to Section 105 of the Resource Management Act, Council grant consent to this non-notified discretionary activity application to clear in excess of 100m² (approximately 900m²) of vegetation from land within the Karangahake Gorge Scenic Corridor Policy Area and to cut down a group of large pine trees (approximately 7) on the grounds that the effects will be minor as the area to be cleared is well away from the State Highway, is at the edge of the bush and therefore does not "break up" the area of bush, and is of a small scale in relation to the total area of bush on the site.

Subject to the following conditions:

1) That the area to be cleared be limited to that marked on the attached aerial photo (labeled vegetation clearance consent 85.080.423.3).

2) That the cleared area, up to a maximum of 3 metres from the top of the slope, be replanted with lower growing plants to augment natural revegetation. Taller growing regrowth may be removed, from the defined area only, once this becomes necessary to retain the view created.

3) That pursuant to Section 36(1) (b) of the Resource Management Act 1991, the Applicant shall pay Council charges for receiving, processing and granting the Resource Consent.

4) That pursuant to Section 36(1) (b) of the Resource Management Act 1991, the Applicant shall pay an administration fee of $75.00 for administration of the consent.

5) That pursuant to Section 36(1) (b) of the Resource Management Act 1991, the Applicant shall pay all Council’s costs for monitoring this consent including all costs associated with the consideration and certification of plans and details associated with the consent as appropriate.