RESOLVED

THAT the apology of Cr Laurich be received and sustained.

PF00/29 Hayden/Gordon CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Deputation from Thames Valley Deerstalkers Association

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given to the matter before the next meeting.

PF00/30 His Worship/Munro CARRIED

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 16 March 2000 be taken as read and confirmed.

PF00/31 Hayden/Munro CARRIED

There were no matters arising.

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF00/32 Munro/His Worship CARRIED

The Community Services Manager advised that the annual pensioner flat rental review was due. A schedule of the fees proposed to become effective in July 2000 was presented.

The recently revised Council funding policy retained the 85% of market value rental ceiling but had added direction in regards funding of the deficit where costs exceeded the ability of the 85% ceiling to meet those costs.

RESOLVED

THAT the rental fees as proposed on the schedule of rentals for 2000/2001 Housing for the Elderly Activity be approved to become effective July 4, 2000.

PF00/33 His Worship/Munro CARRIED

The Community Services Manager advised that the leases for these two sections of reserve bordering State Highway 2 were due to expire on May 31. However, Council was going to be retaining an as yet unknown area of one of the sections for the Children’s Forest Project. Because of this it was asked for approval to extend the current leases for on e further year at the existing rental by which time Council would be in a position to advertise both sections in 2001.

RESOLVED

THAT the leases for the Tauranga Road with Messrs McHardy and Mullin be extended for a further twelve month period.

PF00/34 Munro/His Worship CARRIED

A request for assistance had been received from the Kerepehi Brass Band seeking $10,000 from Council’s Community Assistance Fund, to help maintain the Hall which was requiring refurbishment and minor structural repair.

Members of the Committee were in support of the request.

RESOLVED

THAT Council grant $10,000 from the Community Assistance Fund to the Kerepehi Brass Band for the upgrade of their clubrooms.

PF00/35 His Worship/Munro CARRIED

The lease for the Irwin Road property expired on 31 May 2000 and as yet confirmation of the ongoing farming use of the property was still to be obtained. However, following extensive discussions by His Worship the Mayor with immediately neighbouring farmers to the property, it was recommended that a tender be offered to the two dairy farmers to bid for a ten year lease of the available grazing land (following the construction of the proposed Paeroa Sewage Treatment facility). The lease would include the option of a renewal, and provision to review the lease rental every two years by way of report from registered valuer. The dwelling on the property was not intended to be part of the lease but could be if requested by the successful lessee.

His Worship commented that the lease would be tied to the owner of the adjoining property because of the topography. A lessee on site would be a necessity in this case.

Regarding the issue of the Dairy Company shares, it had been proposed that they be sold to the lessee of the farm.

RESOLVED

THAT Council offers to the two immediate neighbouring farmers over whose properties Council will be requiring to gain access to lay the sewage transmission pipeline, the opportunity to bid for a ten year lease agreement as generally described above.

PF00/36 His Worship/Tregidga CARRIED

A meeting of the sub-committee established to oversee the project was scheduled to meet on April 12.

The minutes of the Karangahake Reserve Upgrade Sub-Committee meeting held on April 12 were tabled.

RESOLVED

THAT the minutes of the Karangahake Reserve Upgrade sub-committee held on April 12 be received.

PF00/37 Munro/Hayden CARRIED

PRESENTATION BY ENVIRONMENT WAIKATO (64.100.999)

Attached was a copy of a letter from Environment Waikato regarding the recently reviewed Bovine Tb Operation Plan for the Waikato Region.

Mr Simmons from Environment Waikato attended the meeting at 2.00 pm and gave a presentation on the Bovine Tb operational plan for the Waikato Region.

A question and answer session followed.

The Chairman thanked Mr Simmons for his presentation.

A deputation from the Thames Valley Deerstalkers Association attended the meeting at 2.30 pm.

Mr Mike Dean, Mr Gary Johansen, Mr Jock Spinks and Mrs Maureen Coleman attended the meeting.

Mrs Coleman thanked the Committee for allowing them to address the meeting.

His Worship advised that the Deerstalkers clubrooms were situated on Morrison Road. The club owned their clubrooms but did not own the land they were situated on. An opportunity had arisen for them to purchase the land for a price of $150,000. The club proposed to raise $50,000 and would be looking to the Hauraki District Council as well as other organisations for assistance.

It was suggested that Council assist the club with an interest free loan of $50,000 over 20 years and that the cost of the interest be met from the Power New Zealand Fund. Assurance would be needed from the association of a satisfactory financial plan.

RESOLVED

THAT Council supports the project in principle with a $50,000 interest fee loan

SUBJECT TO a satisfactory finance plan

AND THAT the interest be covered from the Power New Zealand Fund.

PF00/38 His Worship/Hayden CARRIED

The deputation left the meeting at 2.55 pm.

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of February/March 2000 and financial statements for the 8 months ended 29 February 2000 were attached for members’ consideration.

A payments listing for the months of March 2000 were tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for March 2000 and the interim financial reports for the 8 months ended 29 February 2000 be received.

PF00/39 Munro/Tregidga CARRIED

The Corporate Services Manager advised that a major focus over the last few weeks had been preparatory work on development of the Hauraki District Council’s web site.

Cr Munro left the meeting at 3.20 pm.

Reports of the matters dealt with by way of delegation from the period 1 March 2000 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF00/40 His Worship/Gordon CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, were circulated prior to the meeting.

RESOLVED

THAT the report be received.

PF00/41 Hayden/Gordon CARRIED

The Planning & Environmental Services Manager advised that the issue of noise being experienced in the vicinity of the mine was of concern. The Company was conscious of the noise issue and was taking a responsible approach to the issue.

A copy of the latest report from Councils Liaison Officer was presented.

Complaints had been received from residents in Rakino and Ponui Streets, Kerepehi. The Company had shown a responsible attitude and had taken measures to reduce noise levels. Staff were working closely with management to reach a satisfactory result for all parties.

The Planning & Environmental Services Manager advised that an application seeking dispensation under the Bylaw to keep more than two (2) dogs on a residential property had been received. Council was required to consider the application and give its decision in writing.

In the Planning & Environmental Services Managers view the appropriate criteria for dispensation to have more than two (2) dogs on a residential property should be:

Neighbours approval

Fencing to adequately contain the dogs

Housing

The Planning & Environmental Services Manager would come back with a recommendation to the next meeting.

Attached was a letter from Mike Slight, the Manager, advising that the Company was prepared to provide $220,000 plus GST towards the cost of the poppet head and statures.

RESOLVED

That the Waihi Gold Mining Company be thanked for the generous sponsorship offer

AND THAT approval for expenditure up to $220,000 (excluding GST) on the investigation, design and construction of a full size replica for the No 4 Martha Mine No 4 Head Structure and a minimum of 2 Statues as part of the Waihi 2000 Streetscape project be given subject to reporting back at the earliest practical date on the operating and maintenance cost for these structures and subject to consents.

PF00/42 His Worship/Hayden CARRIED

The meeting closed on 3.40 pm.

CONFIRMED

M Carmine

May 2000