1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 13 JULY 2000 1-4

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 13 July 2000 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 5-8

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Council grants $37,000 to the completion costs of the Hugh Hayward Domain development from the District Community Facilities Fund

AND THAT Council offers to purchase Lot 2 DPS 18842 situated in Seddon Street, Waihi for the sum of $25,000 plus GST.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 9-16

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of July 2000 and financial statements for the 12 months ended 30 June 2000 are attached for members’ consideration.

A payments listing for the month of July 2000 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for July 2000 and the interim financial reports for the 12 months ended 30 June 2000 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 July 2000 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 17-37

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

8. GENERAL BUSINESS

8.1 WEST FOREST HARVEST 1999/2000 (46.100.030) 38-44

Attached is a report from the Community Services Manager regarding the West Forest Harvest 1999/2000.

RECOMMENDATION

THAT the report be received.

8.2 DISTRICT PLAN CHANGE – SUBDIVISION RULES (80.000.304) 45-47

Attached is a report from the Planning & Environmental Services Manager on Rural Subdivision Rules.

RECOMMENDATION

It is recommended that the Planning & Environmental Services Managers report on Rural Subdivision Rules be received.

That it be recommended to Council that District Plan Change No 4 proceed as previously adopted but

2.1. that any subdivision of class IV – VI land (of titles that exist at the time the plan change is notified) on sealed roads may proceed as a controlled activity where the subdivision is for five or less lots

2.2. subsequent subdivisions of the land would be a discretionary activity

2.3. Subdivision of class IV – VI land on unsealed roads should remain as discretionary.

8.3 HAURAKI DISTRICT SPORT CO-ORDINATOR 12 MONTHLY REPORT 48-52

Attached is a report from the Hauraki District Sport Co-ordinator Jennifer Riley for the period from 1^st July 1999 to 30^th June 2000.

Jennifer will be attending the meeting to present her report.

RECOMMENDATION

THAT the report be received.

8.4 RESIGNATION – CHIEF EXECUTIVE OFFICER – LOCAL GOVERNMENT NEW ZEALAND (05.001.999) 53-54

Attached are letters from Carol Stigley and Louise Rosson announcing Carols resignation as CEO.

RECOMMENDATION

THAT the information be received.

9. LATE ITEMS