1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 16 NOVEMBER 2000 1-7

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 16 November 2000 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 8-9

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 10-17

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of November 2000 and financial statements for the 4 months ended 31 October 2000 are attached for members’ consideration.

A payments listing for the month of November 2000 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for November 2000 and the interim financial reports for the 4 months ended 31 October 2000 be received

AND THAT the General manager be given delegated authority to remit a portion of a water by meter account taking into account the consumers previous consumption, leaks and breaks record, variable cost of water production and any other circumstances considered relevant at the time.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 November 2000are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 18-33

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

8. GENERAL BUSINESS

8.1 PROTECTED DISCLOSURES ACT 2000 (10.700.04) 34-38

The above act (sometimes called the "Whistleblowers" act), requires all public bodies to have procedures in place by January 2001 to deal with allegations of serious wrongdoing.

Attached is a procedure document for consideration.

RECOMMENDATION

THAT the procedures set out in the document attached be adopted.

8.2 DELEGATED AUTHORITY – L D CAVERS

The new District Engineer starts work on 8 January 2001. From the 8^th to 31 January, Langley is technically in "no man’s land" as regards a job title hence delegated authority to order goods and services.

Langley also requires authority to be a signatory to transactions on the Councils bank accounts.

RECOMMENDATION

THAT L D Cavers be accorded the same level of delegated authority as the District Engineer from 8 January 2001 to 31 January 2001

AND THAT Langley David Cavers be authorised as a signatory to the operation of the Hauraki District Council bank accounts.

8.3 REQUEST FOR FINANCIAL ASSISTANCE – LIFE EDUCATION TRUST (05.500.999) 39-44

Attached is a letter requesting a grant of $10,000 towards the purchase of a Mobile Classroom for the Thames Coromandel-Hauraki District.

RECOMMENDATION

THAT a grant of $10,000 be made from the Community Development Fund.

9. LATE ITEMS