1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 12 OCTOBER 2000 1-6

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 12 October 2000 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 7-14

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Council approves the draft scheme plan as proposed

AND THAT the development proposal proceeds subject to a favourable offerback assessment

AND THAT the matter of removing entry fees to the public swimming pools as a means of attracting more people to swim in the public pools, be given consideration.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 15-21

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of October and financial statements for the 3 months ended 30 September 2000 are attached for members’ consideration.

A payments listing for the month of October 2000 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for October 2000 and the interim financial reports for the 3 months ended 30 September 2000 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 October 2000are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 22-48

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

7.3 PLANNING & ENVIRONMENTAL SERVICES FEES & CHARGES (01.010.023) 49-57

8. GENERAL BUSINESS

8.1 HAURAKI DISTRICT SPORT CO-ORDINATOR 12 MONTHLY REPORT 58-60

Attached is a report from the Hauraki District Sport Co-ordinator Jennifer Riley for the period from 1^st July to 30^th September 2000.

Jennifer will be attending the meeting to present her report.

RECOMMENDATION

THAT the report be received.

8.2 SEWERAGE RATING

Provided the information is available in time the General Manager would like to talk about the review of sewerage rating.

8.3 NEW ZEALAND ASSOCIATION FOR ENVIRONMENTAL EDUCATION INCORPORATED 61-62

Attached is a letter from the New Zealand Association for Environmental Education Inc. The General Manager will report further on the merits of this application at the meeting.

RECOMMENDATION

THAT the information be received.

9.    LATE ITEMS

10. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

COMMERCIAL ACTIVITIES

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Subject: Fieldway Services Ltd Liquidated Damages (DELETED)