RESOLVED

THAT the apology of Cr Munro and from His Worship the Mayor for lateness be received and sustained.

PF00/125 Gordon/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 12 October 2000 be taken as read and confirmed.

PF00/126 Laurich/Hayden CARRIED

The Community Services Manager advised that the former Council Offices in Ngatea would be placed on the market for sale.

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF00/127 Tregidga/Gordon CARRIED

The Community Services Manager outlined the planning process for the next stage of subdivision in Ngatea, immediately west of Harris Place.

A draft scheme plan proposing a mixture of property sizes was presented. The proposal provided for five larger sections along the western boundary, there were 17 smaller sections and a link road to the south should the neighbour wish to subdivide at some stage.

Providing a mixed section size would allow Council to minimise the roading requirement and achieve a compromise between expense and sales potential.

RESOLVED

THAT the draft scheme plan as proposed be approved.

PF00/128 Gordon/Tregidga CARRIED

The Community Services Manager presented a copy of a draft scheme plan for the subdivision of the land surplus to the King Street pensioner flats property. A resolution had been passed to dispose of this surplus land by way of subdivision because Council would not be extending it’s Housing for the Elderly estate.

Cr Tregidga suggested that due to possible changes in Government Policy regarding Pensioner housing, it would be advisable to delay this matter until the New Year.

After discussion it was agreed that the matter be left until February or March 2001.

RESOLVED

THAT the development proposal be delayed until March 2001.

PF00/129 Gordon/Tregidga CARRIED

The Community Services Manager advised that discussions had been held at the Ward Committee meetings in November regarding a proposal to dispose of swimming pool charges.

A discussion was held and it was suggested that the pools be made free for public swimming in Ngatea and Paeroa during the month of December 2000.

A motion from Tregidga that a trial be held for four weeks in December only for public swimming in Ngatea and Paeroa, to be reviewed for the following year in the Annual Plan, lapsed.

RESOLVED

THAT a trial be held for December and January for public swimming in Ngatea and Paeroa, to be reviewed for the following year in the Annual Plan.

PF00/130 Hayden/Laurich CARRIED

At the October Planning and Finance Committee meeting, a directive "in committee" was given to negotiate the purchase of a property in Waihi. Now that the property had been purchased, it was appropriate that Council made public the decision.

RESOLVED

THAT the information regarding the property purchase in Waihi be made public.

PF00/131 Hayden/Gordon CARRIED

The Community Services Manager updated the Committee on the progress of the Karangahake Reserve upgrade.

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of October and financial statements for the 3 months ended 30 September 2000 were attached for members’ consideration.

A payments listing for the month of October 2000 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for October 2000 and the interim financial reports for the 3 months ended 30 September 2000 be received.

PF00/132 Hayden/Laurich CARRIED

The Corporate Services Manager introduced Mr Martin King, Mr Jeff Guyat and Mr John Hannon from VAMS who were the company that were conducting Councils revaluation process.

Mr King gave a brief overview of the company and their role in Councils rating revaluation.

His Worship the Mayor attended the meeting at 2.00 pm.

New valuations would be delivered by 20 November and objections would close on 21 December 2000.

Reports of the matters dealt with by way of delegation from the period 1 October 2000 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF00/133 Gordon/Hayden CARRIED

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF00/134 Laurich/Tregidga CARRIED

PLANNING & ENVIRONMENTAL SERVICES FEES & CHARGES (01.010.023)

Attached was a report from the Planning & Environmental Services Manager regarding service fees and charges.

RESOLVED

THAT it be recommended to Council that pursuant to Section 690A of the Local Government Act 1974, The Local Government Official Information and Meetings Act 1987, The Building Act 1991, The Resource Management Act 1991 and the Health Act 1956 the Council prescribes the following fees and charges for the matters described in Schedule 1 hereto.

AND THAT the schedule of charges become effective from 1 February 2001.

AND THAT the charging policy set out in schedule 2 hereto be adopted.

AND THAT the hourly rate currently used be adjusted as at 1 December 2000.

PF00/135 Tregidga/Gordon CARRIED

Attached was a report from the Hauraki District Sport Co-ordinator Jennifer Riley for the period from 1^st July to 30^th September 2000.

Jennifer attended the meeting to present her report.

RESOLVED

THAT the report be received.

PF00/136 Tregidga/Laurich CARRIED

The meeting adjourned at 3.15 pm until 3.25 pm.

The General Manager advised that a workshop would be held after the meeting to review sewerage rating.

Attached was a letter from the New Zealand Association for Environmental Education Inc.

The General Manager reported further on the merits of the application to the meeting.

RESOLVED

THAT the information be received.

PF00/137 Gordon/Laurich CARRIED

LATE ITEMS

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Subject: Fieldway Services Ltd Liquidated Damages (DELETED)

PF00/138 Hayden/Gordon CARRIED

RESOLVED

THAT the public be re-admitted to the meeting.

PF00/140 Gordon/Laurich CARRIED

The meeting closed at 4.00 pm.

CONFIRMED

D M Carmine

December 2000