RESOLVED

THAT the apologies of His Worship the Mayor B J Morrison, Cr Gordon and Cr Tregidga for lateness be received and sustained.

PF00/90 Hayden/Laurich CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Thames Valley Deer Stalker Association

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given before the next meeting.

PF00/91 Munro/Hayden CARRIED

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 22 August 2000 be taken as read and confirmed.

PF00/92 Munro/Laurich CARRIED

There were no matters arising from the minutes.

Cr Johansen reminded members of the request to the Council in April 2000 by the Thames Valley Deerstalkers Association, for funding to purchase the land at the end of Morrison Road where their clubrooms were situated. It had been agreed that Council would support the project in principle with a $50,000 interest free loan subject to a satisfactory finance plan being presented to Council and that the interest be covered from the interest earnings on the Power New Zealand share sales proceeds.

A letter was tabled from the Association showing a breakdown of their funding and offers of support by way of grants, debentures and donations. The Waikato Community Trust grant was less than expected when the original finance plan was prepared. The Association requested that the loan from Council be increased to $60,000 with a grant of $5,000 towards survey and consent costs.

After discussing the finance plan as submitted, the Committee were in favour of the request.

RESOLVED

THAT Council grant the Thames Valley Deerstalkers Association a $60,000 interest free loan repayable loan over a period of 20 years with the interest of 8% amounting to $30,546 payable up front from the Power New Zealand Special Grants account.

PF00/93 Munro/Hayden CARRIED

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF00/94 Hayden/Laurich CARRIED

The Community Services Manager advised that it was proposed to open the Paeroa and Waihi Libraries on Saturday mornings from 10 am to 12 pm. The Friday evening hours would be reduced from 6.30 pm to 5.30 pm. This would commence on 7 October 2000.

RESOLVED

THAT Council institutes Saturday morning openings from 10.00 am to noon commencing October 7, 2000 in the Paeroa and Waihi libraries only.

PF00/95 Hayden/Laurich CARRIED

There was a problem replacing the Railway Bridge across State Highway 2 belonging to the Goldfields Steam Train Society. The bridge suffered recent damage to the extent that the bridge had to be removed.

Cr Baker advised that the reinstatement of the bridge was estimated at $80,000 plus GST.

The Goldfields Railways did have insurance on the bridge of $20,000. The structure of the original bridge had to be taken apart so it could be straightened.

Once the final outcome had been determined and the exact amount known, Council would be approached to help with the shortfall from the Community Facilities Grant Fund to assist with the reinstatement of the bridge. It was crucial that the bridge was reinstated as soon as possible with the tourist season soon to commence.

An indication of Councils support was asked for. A final report from the Goldfields Steam Train Society would be presented to the Council meeting in September.

RESOLVED

THAT the Council provide bridging finance to the Goldfields Steam Train Society to enable repairs to be done to the overhead bridge across State Highway 2 as soon as possible.

PF00/96 Hayden/Munro CARRIED

The Community Services Manager presented some scheme plan options for the subdivision of Lawrence Road.

Option "A" proposed 16 lots however created two lots (12 & 13) which were somewhat compromised by the building exclusion zone radiating from the nearby sewerage treatment ponds and, the availability of building site.

Option "B" proposed 15 lots, it had the road constructed across the northern boundary which could be taken as a segregation from the adjoining tourist railway, it created ROW lots but also provided a better lot configuration in respect of the sewer treatment pond building exclusion zone.

RESOLVED

THAT Council adopts option "B" for the subdivision of the Lawrence Road property.

PF00/97 Hayden/Tregidga CARRIED

A scheme plan had been submitted for Resource Management consent application. Agreement with new owners of the property Council were land exchanging with; had been signed and the way was now open to create the subdivision subject to consent being obtained.

The proposed prices for the Lots were:

Lot 1 $32,000; Lot 2 $38,000; Lot 3 $44,000; Lot 4 $34,000 and Lot 5 $34,000.

RESOLVED

THAT Council adopts the prices for the sale of the respective Lots as recommended.

PF00/98 Laurich/Munro CARRIED

This project was 99% completed, however a fence still had to be constructed between the new right of way and the existing depot.

Revenue expected from the remaining four lots was as follows:

Lot 3 $36,000; Lot 4 $36,000; Lot 5 $40,000; Lot 6 $46,000.

RESOLVED

THAT Council adopted the prices for the sale of the respective Lots as recommended.

PF00/99 Hayden/Tregidga CARRIED

A copy of the proposed subdivision, which would accommodate the new Refuse Transfer Station and possibly the Works Depot, was presented. Twelve new industrial lots were proposed to be created, although two (Lots 17 & 19) would be vested as a local purpose reserve – stormwater, and passive reserve respectively. One lot has been reserved for the Waihi SPCA.

Two months ago Council was asked to look favourably on the situation affecting the SPCA by granting to them at no cost title to a lot at Dean Crescent. Should the Society wish to remain on their present site then that would be fine but Lot 18 may be a better location given occasional noise nuisance from barking dogs.

Although Council had already resolved to site the RTS in Dean Crescent, approval for the subdivision had not been given.

RESOLVED

THAT Council approves the development scheme plan for Lot 10 Dean Crescent and authorises staff to progress with the consent application as soon as practical. And that staff advises Council in due course of the estimated costs and of the decision of the Waihi SPCA in regard to their choice of lot. Further that title be granted to the Society in consideration for the displacement from their Maddock Street site and the role they play within the community.

PF00/100 Hayden/Tregidga CARRIED

Copies of the development that had been approved by the sub committee for the reserve were presented. Staff were currently obtaining cost estimates for the project.

RESOLVED

THAT Council approves the plans as herewith submitted and that the project proceed on a critical component basis until all cost estimates are known.

PF00/101 Munro/Laurich CARRIED

Council had been asked to consider constructing a fence along the western boundary of the Museum land to provide better security to the property. A timber fence was estimated to cost $3,000 however this may be reduced in cost if an option to reducing the noise problem in the Events Centre is pursued.

RESOLVED

THAT a boundary fence along the western boundary be constructed and that contribution from the adjoining land owners be sought.

PF00/102 Tregidga/Hayden CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF00/103 Tregidga/Munro CARRIED

Work had been completed on the preparation of the Social Impact Assessment required by the conditions of the Consents. The information attached to the condition required that the assessment be prepared "by a person(s) experienced and qualified in the area of social impact assessment." The assessment had been prepared by a team from Worley Consultants of Hamilton.

Gillian Cockerell and AnnaMaria d’Aubert from Worley Consultants of Hamilton attended the meeting to present the report.

A question and answer session followed.

It was suggested that the report be received and the opportunity be given for the public to make comment on what other matters should be included in future surveys.

RESOLVED

THAT the report be received

AND THAT the report be released to the public together with a request on any matters or issues that could be included in future assessments.

PF00/104 Hayden/Munro CARRIED

The Department of Conservation had notified a Draft Management Plan for the department’s holdings in the Coromandel Peninsula. The draft had been reviewed and there was concern that despite what appeared to be the intent to deal with the Karangahake Gorge in the Plan no provisions were apparent.

Discussions with Department Officers suggested that this needed to be addressed. Submissions closed on the 22 September. A copy of the draft submission had been circulated.

RESOLVED

THAT Council supports the submission to the Draft Coromandel Conservation Land Management Plan.

PF00/105 Tregidga/Hayden CARRIED

Attached was a report from the Community Services Manager regarding water tankers for the Rural Fire Service.

RESOLVED

THAT the report be received.

PF00/106 Laurich/Hayden CARRIED

It was suggested that this issue could be further considered at the time of the 2001/2002 estimates.

RESOLVED

THAT the replacement of the Paeroa Fire Brigade water tanker be included in the 2001/2002 Draft Annual Plan as part of the rural fire fighting budget.

PF00/107 Tregidga/Munro CARRIED

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of August was tabled at the meeting.

A payments listing for the month of August 2000 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for August 2000 be received.

PF00/108 Hayden/Laurich CARRIED

Reports of the matters dealt with by way of delegation from the period 1 August 2000 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF00/109 Tregidga/Munro CARRIED

Attached was a report from the General Manager regarding a request received asking Council to take measure to preserve the Union Hill Roasting Kilns and adjacent mining relics.

After discussion the Committee felt that Council should investigate the possibility of ensuring permanent access for the Community to the historic sites in Waihi.

RESOLVED

THAT Mrs Bowater be advised that the Council believes the existing protection measures relating to the site now in place are sufficient and there is no need to purchase the land.

PF00/110 Tregidga/Laurich CARRIED

RESOLVED

THAT Council investigates the possibility of ensuring permanent access for the Community to the historic sites including the Amaranth Mine.

PF00/111 Hayden/Munro CARRIED

LATE ITEMS

This was dealt with earlier in the meeting.

The meeting closed at 3.25 pm.

CONFIRMED

M Carmine

October 2000