P&F Agenda - March 01

HAURAKI DISTRICT COUNCIL

PLANNING AND FINANCE COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE PLANNING AND FINANCE COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 8 FEBRUARY 2001 COMMENCING AT 1.00 P.M.

ORDER OF BUSINESS

1. APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 MEETING HELD 15 DECEMBER 2000 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 14 December 2000 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 6-29

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT the agreement proposed be approved by Council and offered to the Department of Conservation for the transfer of ownership of the Ohinemuri and Waitawheta River Swing Bridges

AND THAT the licence to occupy road reserve as specified on the attached licence be approved

AND THAT the submission on the CDEM Bill made on behalf of the TV Combined District Civil Defence Committee be approved.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 30-36

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of December 2000 and financial statements for the 6 months to 31 December 2000 are attached for members’ consideration.

A payments listing for the month of December 2000 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for the month of December 2000 and the interim financial reports for the 6 months to 31 December 2000 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 December 2000are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 37-73

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT permission be given to:

· Chris Mangan and his family members and

· Murray Sexton:-

To launch and retrieve an inflatable craft from the foreshore, with the aid of a four wheel motor bike and for Official duties by Murray Sexton subject to the following conditions:-

- the four wheel motorbike and trailer should be driven at walking pace but certainly not at a greater speed than thirty (10) kph.

- The four wheel motorbike and trailer must not be driven so as to endanger the safety of or be an annoyance or inconvenience to persons on or using any part of the foreshore.

- Access to the foreshore should be via the dedicated access ways provided.

- All motor vehicles shall be under the direction and orders of the beach warden as appointed under the Bylaw at all times.

8. GENERAL BUSINESS

8.1 FIELDWAYS CONSTRUCTION SERVICES (02.631.999) 74

Attached is a letter from Bronwyn Wightman on behalf of the Ratepayers/Fieldway Creditors of Hauraki District Council requesting the opportunity for a delegation to be heard at the meeting.

The delegation will attend the meeting at 2.00 pm.

8.2 HAURAKI DISTRICT SPORT CO-ORDINATOR QUARTERLY REPORT 75-77

Attached is a report from the Hauraki District Sport Co-ordinator Jennifer Riley for the 1^st October to 30^th December 2000.

Jennifer will be attending the meeting to present her report.

RECOMMENDATION

THAT the report be received.

8.3 VACANT COUNCIL LAND OFF MCMILLAN PLACE/ORCHARD, NGATEA – LOT 3 DPS 72496 1.79 HECTARES, ZONING – TOWN CENTRE (04771/710.00) 78-79

Attached is a report from the Community Services Manager regarding the vacant Council land off McMillan Place/Orchard Road, Ngatea.

RECOMMENDATION

THAT the Council agrees in principle to offer the land to the College to purchase

AND THAT a sub-committee comprising Crs Carmine, Gordon and Troughton enter into negotiation with the Hauraki Plains College board to agree a value and payment process subject to the rezoning of the land for school purposes.

8.4 KARANGAHAKE RESERVE (02.312.999) 80

Attached is a letter from the Chairman of the Waikato Conservation Board congratulating Council on the improvements to the reserve.

RECOMMENDATION

THAT the information be received.

8.5 DISPOSAL OF LAND TO HAURAKI PLAINS COLLEGE (04771/486.00) 81-82

Attached is a letter from R & E Blake expressing an interest in purchasing Lot 3 adjoining the Hauraki Plains College ground together with Keith’s reply.

RECOMMENDATION

THAT the Council reaffirm the decision to offer the land to the Hauraki Plains College.

8.6 FINANCIAL CONTRIBUTIONS FOR ROAD IMPROVEMENTS – NGATITANGATA ROAD, WAIHI (81.000.999) 83-89

Attached is a report from the Consents Officer (Planning) regarding the financial contributions for roading improvements for Ngatitangata Road, Waihi.

RECOMMENDATION

THAT the report be received

AND THAT a sub committee of two or three Councillors be appointed to work with staff to develop a policy initiative for financial roading contributions for reporting back to the Planning & Finance Committee at the earliest practical opportunity.

9. LATE ITEMS

10. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

NEGOTIATIONS

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Subject: Waihi Service Centre (DELETED)

PRIVACY OF PEOPLE

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

Subject: Paeroa Water Treatment Plant (DELETED)