There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 14 June 2001 be taken as read and confirmed.

PF01/69 Gordon/Munro CARRIED

There were no matters arising.

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF01/70 Laurich/Morrison CARRIED

The Community Services Manager advised that the library services survey had been completed. A summary of the responses to the questions put by phone to 135 residents of each Ward were presented.

It was suggested that the promotion of the District Libraries for new residents to the district could be looked at. Other suggestions were holiday reading programmes held at the libraries and more information available regarding genealogy.

There are currently three pensioner flats vacant in Paeroa and none in Waihi.

The Community Services Manager advised that he had attended a seminar in Hamilton recently on housing and outlined some of the issues that were discussed.

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of June 2001 and financial statements for the 11 months ended 31 May 2001 were attached for members’ consideration.

A payments listing for the month of June 2001 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for 11 months ended 31 May 2001 and the interim financial reports for the 11 months ended 31 May 2001 be received.

PF01/71 Hayden/Morrison CARRIED

Reports of the matters dealt with by way of delegation from the period 1 June 2001 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF01/72 Munro/Morrison CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was circulated prior to the meeting.

RESOLVED

THAT the report be received.

PF01/73 Morrison/Gordon CARRIED

Attached was a report from Russell Bierre that recorded the outcome of consultation on the Draft Sale of Liquor Policy with the police and Medical Officer of Health. It was noted that as a consequence of the consultation a number of changes had been proposed. These were detailed in Mr Bierre’s report.

RESOLVED

THAT it be recommended to Council that the Draft Sale of Liquor Policy be approved for Public Consultation.

PF01/74 Tregidga/Hayden CARRIED

The Planning & Environmental Services Manager gave a verbal report on some incidences regarding a series of dog attacks that had occurred in Ngatea on livestock and domestic animals and poultry. He outlined the attacks and the actions that had been undertaken by Council staff. One dog had been seized and another of the dogs had since been surrendered. This was one of the more serious incidences that had occurred and it was fortunate that the attacks had not included humans.

RESOLVED

THAT the verbal report be received

AND THAT Council proceeds to prosecute Mr Duane Grant Sands of 45 River Road, Ngatea, under section 57(5) of the Dog Control Act 1996 as the owner of a dog(s) that on or about the 9^th, 10^th and 11^th of July 2001 attacked stock, poultry and domestic animals.

PF01/75 Tregidga/Morrison CARRIED

Cr Gordon commented that he had been in contact with Councils Dog Ranger regarding concerns from ratepayers and had found him very helpful.

The Planning & Environmental Services Manager advised that in all such cases the owners of dogs involved in attacks were made aware of the options available to them and the consequences that arose from those options.

The Planning & Environmental Services Manager advised that an application had been received to lay sodium – monoflouroacetate – 0.15%ww (1080) for the control of possums at Orokawa Bay Scenic Reserve between the 20^th August and 10^th September 2001. The Medical Officer of Health in accordance with regulation 15 of the Pesticides (Vertebrate Pest Control) Regulations 1983 was expected to give consent by the 11^th July.

RESOLVED

THAT permission be granted for the application of the controlled pesticide 1080 in the Orokawa Bay Scenic Reserve between the 20^th August and 10^th September 2001 subject to full compliance with the Pesticides (Vertebrate Pest Control) Regulations 1983.

PF01/76 Gordon/Laurich CARRIED

His Worship had been approached by the Managers of the Thames Goldfields Shopping Centre enquiring if our Council would be interested in contributing to the cost of bringing to the Thames Valley region an exhibition of ‘puzzling things’. This exhibition would be displayed during the September school holiday period.

Attached was the letter and detail relating to the request.

Cr Tregidga commented that this was a good idea but was not in favour of funding the proposal with ratepayer money, as it was a commercial venture. Members agreed.

RESOLVED

THAT the matter be considered

AND THAT a reply be sent declining the proposal.

PF01/77 Tregidga/Munro CARRIED

Attached was a copy of a letter received from Hauraki Help Inc thanking Council for the funding assistance given to them.

RESOLVED

THAT the letter be received.

PF01/78 Hayden/Munro CARRIED

LATE ITEMS

There were no late items.

The meeting closed at 2.30 pm.

CONFIRMED

M Carmine

August 2001