1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 8 FEBRUARY 2001 1-10

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 8 February 2001 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 11-14

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Council takes advantage of the opportunity to insulate the Railway Street Flats and that the application of insulation to other units waits on the outcome of the Railway Street trial and that the Funding for the insulation comes from the Paeroa Pensioner Flat Improvement Special Fund

AND THAT the rates levied against Lot 11 at 20 Coronation Street Paeroa; val reference 05001/053.00 amounting to $12,956.55 be written off.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 15-21

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of February 2001 and financial statements for the 7 months ended 31 January 2001 is attached.

A payments listing for the month of February 2001 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for February 2001 and the interim financial reports for the 7 months ended 31 January 2001
be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 January 2001are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023)

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, will be circulated prior to the meeting.

RECOMMENDATION

THAT the report be received.

8. GENERAL BUSINESS

8.1 KARANGAHAKE RESERVE (02.312.999) 22

Attached is a letter from John Keall congratulating the Council on the recent reserve upgrade.

RECOMMENDATION

THAT the letter be received.

8.2 PRESENTATION BY THE WAIKATO REGIONAL SPORTS AND EVENTS CENTRE TRUST BOARD (02.000.004)

Attached is a letter from the Waikato Regional Sports and Events Centre Trust Board requesting an opportunity to visit and update the Council on the Twin Stadium Development.

A presentation will be made to the Committee at 2.00 pm.

8.3 VISIT TO JIADING, SHANGHAI, CHINA (01.012.020) 24-25

Attached is a report from the General Manager regard the visit to Jiading, Shanghai in China.

RECOMMENDATION

THAT the proposed itinerary and financial arrangements for the visit to Jiading be approved.

9. LATE ITEMS

10. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

THAT the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where such disclosure would be like to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences, and the right to a fair trial.

Subject: Roycroft Street, Waihi (DELETED)