Prior to the commencement of the meeting presentations were given by Environment Waikato representatives on the Environment Waikato Annual Plan and by Jeremy Dwyer President of Sister Cities New Zealand.

RESOLVED

THAT the apology of Cr Tregidga be received and sustained.

PF02/40 Gordon/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Planning & Finance Committee held on Thursday 4 March 2002 be taken as read and confirmed.

PF02/41 Munro/Lockwood CARRIED

It was suggested that the delegates that would be undertaking a visit to Jiading District of Shanghai in May needed to be given the authority to sign any Sister City agreements. The Economic Development Officer would be presenting a model agreement to the April meeting of Council.

RESOLVED

THAT the Planning & Finance Committee recommend to Council that the delegates attending the visit to Jiading District of Shanghai in May 2002 be given authority to sign any agreements.

PF02/42 Hayden/Lockwood CARRIED

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/43 Laurich/Lockwood CARRIED

Mr Ron White Manager of the Combined Districts Emergency Planning Unit attended the meeting to answer any question that members had regarding the proposed Rural Fire Bylaw.

A copy of the bylaw that had been adopted by Thames Coromandel District Council and Matamata Piako District Council was tabled at the meeting.

Mr White answered questions of clarification from members.

The Community Services Manager presented a subdivision plan with the sale prices listed on each of the lots for the Lawrence Road development.

There was concern regarding the size of the sections and the possibility of future subdivision. The Community Services Manager advised that the opportunity still existed to put restricted covenants on the sections if this was what members wished.

His Worship attended the meeting at 3.15 pm.

RESOLVED

THAT a covenant to restrict further subdivision be placed on the sections in the Lawrence Road Development for a term of 15 years.

PF02/44 Gordon/Laurich CARRIED

RESOLVED

THAT the prices (incl of GST) for the sale of the Lawrence Road sections be as follows:

Lot 1- $78,000; Lot 2 - $92,000; Lot 3 - $77,000; Lot 4 - $70,000; Lot 5 - $76,000; Lot 6 - $110,000; Lot 7 - $68,000; Lot 8 – $115,000; Lot 9 - $105,000; Lot 10 - $130,000.

PF02/45 Gordon/Morrison CARRIED

The Community Services Manager advised that Council had received notice from a lessee that arbitration was being sought over a Waihi Beach Lease renewal.

The lease which was to renew in April 1, 2002 belonged to Shelley Ann Donnell, 35 Beach Road, Waihi Beach CT No 14C/204; rental $4712.00 – valuation $72,500. The lease contained the same conditions as the lease expiring; the only exception being was the new term (a further 21 years) and rental.

RESOLVED

THAT Council consents to the renewal of the above lease pursuant to the Public Bodies Leases Act 1969 and applies the common seal to the renewed lease documentation.

PF02/46 Hayden/Morrison CARRIED

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of March 2002 and financial statements for the 8 months ended 28 February 2002 were attached for members’ consideration.

A payments listing for the month of March 2002 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for March 2002 and the interim financial reports for the 8 months ended 28 February 2002 be received.

PF02/47 Lockwood/Hayden CARRIED

His Worship left the meeting at 3.45 pm.

Reports of the matters dealt with by way of delegation from the period 1 March 2002 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF02/48 Laurich/Munro CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/49 Lockwood/Gordon CARRIED

The Planning & Environmental Services Manager advised that His Worship and seven Councillors had attended a meeting with Waihi Advocacy Services and a number of Waihi Residents in Waihi on Tuesday 26 March 2002.

Comment was made as to the excellent quality of the questions and the replies given.

Attached was a report from the Planning & Environmental Services Manager regarding dog registration fees for 2002/2003.

RESOLVED

THAT the report be received

AND THAT the Hauraki District Council adopts the fee scale indicated in the report for dog registration in the 2002/03 year.

PF02/50 Hayden/Gordon CARRIED

Attached was a report from the Supervisor Resource Management Services on a meeting of the Hauraki Gulf Forum held on 20 February 2002.

RESOLVED

THAT the report be received.

PF02/51 Lockwood/Laurich CARRIED

His Worship returned to the meeting at 3.55 pm.

RESOLVED

THAT the Planning & Finance Committee recommends to Council that it supports the funding formula.

PF02/52 Gordon/Munro CARRIED

Ross Henderson Health Protection Advisor was to have attended the meeting at 2.00 pm to give a presentation on his role in liquor licensing.

Mr Henderson would now be attending the May meeting of Planning & Finance.

LATE ITEMS

There were no late items.

The meeting closed at 4.00 pm.

CONFIRMED

M Carmine

May 2002