2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 11 JULY 2002 1-7

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 11 July 2002 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 8-22

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Mr Wilson’s request to allow him to enter Council’s district reserves to sell product from his mobile sales vehicle be granted subject to observation of the requirements of the itinerant salespersons licence, there being no traffic hazard created and any rubbish associated with the sales be disposed of in the appropriate manner

AND THAT the request from the Richardson Real Estate agency be received and given consideration with reference to the above comment

AND THAT Council approves of the proposal to construct a shed for the Paeroa Rural Fire Water Tanker on the Paeroa Domain as per option one subject to obtaining the necessary consent and lets the construction contract by way of tender.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 23-33

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of July 2002 and financial statements for the 12 months ended 30 June 2002 are attached for members’ consideration.

A payments listing for the month of July 2002 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for July 2002 and the interim financial reports for the 12 months ended 30 June 2002 be received

AND THAT Hauraki District Council indicates to Environment Waikato it supports the status quo where District Council’s continue to act as the regional council’s agent in the collection of the regional council’s rates from 1 July 2003

AND THAT staff continue to explore options to ensure schools pay no more for wastewater charges in the 2002/03 year than they would have paid under Council’s formula prior to the enactment of the Rating Powers (Special Provision for Certain Rates for Educational Establishments) Amendment Act 2001.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 July 2002 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 34-38

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Special Council Meetings be convened on the following dates, at the following times, to permit the Funding Policy and Long Term Financial Strategy of Hauraki District Council to be reviewed.

Tuesday 17 September 2002 10.00 am – 3.00 pm

Wednesday 25 September 2002 10.00 am – 3.00 pm

Tuesday 1 October 2002 10.00 am – 3.00 pm

AND THAT

1. The Planning & Finance Committee refer the draft review to the Hearings Committee to examine the proposal and confirm a policy for Committee endorsement prior to public consultation.

2.  The Planning & Finance Committee delegate the hearing of any public submissions to the Hearings Committee

AND THAT the 2002 Community Attitude Survey be conducted to measure resident attitudes/opinions of the issues identified in the report to the Planning & Finance Committee dated 14 August 2002.

8. GENERAL BUSINESS

8.1 2001/02 DLA LIQUOR LICENSING REPORT (66.000.999) 39-42

Attached is a report form the Planning & Environmental Services Manager regarding the 2002/2002 District Licensing Agency Annual Report.

RECOMMENDATION

THAT the 2002/2002 District Licensing Agency Annual Report be endorsed by Hauraki District Council, and be submitted to the Liquor Licensing Authority.

8.2 PLAN CHANGE NO 5 – INDUSTRIAL (80.000.030) 43-45

Attached is a report from the Supervisor – Resource Mangement Services regarding Plan Change No 5.

RECOMMENDATION

THAT the report be received.

8.3 SPORT WAIKATO’S ANNUAL REPORT FOR THE HAURAKI DISTRICT COUNCIL 46-50

Attached is a report from the Hauraki District Sport Co-ordinator Julie Stephenson for the 2001/2002 financial year.

RECOMMENDATION

THAT the report be received.

8.4 LGNZ SUSTAINABLE DEVELOPMENT DRAFT DOCUMENT (01.712.999) 51-53

Attached is a report from the Corporate Planner regard the LGNZ Sustainable Development Draft Document.

A copy of the document is included with the agenda.

RECOMMENDATION

THAT the report be received

AND THAT Hauraki District Council endorse the draft document "Accelerating Sustainable Development: Local Action Moves New Zealand"

AND THAT Hauraki District Council approve of Basil Morrison, in his role as President of LGNZ, signing the "New Zealand Local Government (LGNZ) Declaration on Sustainable Development."

9. LATE ITEMS