1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 13 DECEMBER 2001 1-6

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 13 December 2001 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 7-18

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Council undertakes to dispose of the property by way of a tender process and that the tender document specifies that not all or any tender will necessarily be received. That the tender allows for submissions on either purchasing the land and building as is or, that the building be purchased separately for removal or, that the land be purchased separately contingent upon an acceptable bid for the building is received

AND THAT Council formally invites the Waihi Rugby Union (Inc) to terminate the lease on the Brickfield Road land as the end of February 2002, and failing such an agreement the lease is not renewed in July 2002

AND THAT Council declares Section 25 Blk II Waihou SD (SO 17693) to be surplus to requirements and returns the land to the care of the Crown.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 19-26

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of December 2001-January 2002 and financial statements for the 6 months ended 31 December 2001 are attached for members’ consideration.

A payments listing for the month of December 2001 and January 2002 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for December 2001-January 2002 and the interim financial reports for the 6 months ended 31 December 2001 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 December and 1 January 2002 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 27-54

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT Councillors Tregidga and Carmine and the Planning & Environmental Services Manager meet with Waihi Advocacy Services Inc. to discuss the concerns and issues raised in the letter received 31 January 2002

AND THAT Hauraki District Council supports the submission of Local Government New Zealand on the Local Government Bill

AND THAT

a) The submission on the Sale of Liquor Policy, June 2001, from Liquor Licensing Consultants 2000 Ltd be accepted in whole;

b) The Sale of Liquor Policy (Review 2001/2002), June 2001, be accepted; and

c) The Sale of Liquor Policy (Review 2001/2002), June 2001, be referred to the next Ordinary Meeting of Council for adoption.

8. GENERAL BUSINESS

8.1 AMENDMENT TO LIQUOR LICENSING DELEGATIONS (66.000.000) 55-57

Attached is a report from the Planning & Environmental Services Manager regarding the amendment to liquor licensing delegations.

RECOMMENDATION

THAT the report be received

AND THAT the Planning & Finance Committee recommend to Hauraki District Council that the staff delegations under the Sale of Liquor Act 1989 be amended so that the Secretary of the District Licensing Authority (the General Manager of the Council) is authorised to grant all unopposed applications for liquor licences (new, renewals, and variations).

8.2 DRAFT ECONOMIC DEVELOPMENT STRATEGY (01.012.025)

A report along with a copy of the Draft Economic Development Strategy was circulated prior to the agenda.

RECOMMENDATION

THAT the draft Economic Development Strategy be approved for consultation.

8.3 HAURAKI DISTRICT SPORT CO-ORDINATOR REPORT

A report from the Hauraki District Sport Co-ordinator Julie Stephenson for the period from 1 July 2001 to 31 December 2001 will be circulated prior to the meeting.

Julie will be attending the meeting to present her report.

RECOMMENDATION

THAT the report be received.

9. LATE ITEMS