There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Waihi Underground Mine Workings Technical Working Party – Expanded Terms of Reference

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given to the matter before the next meeting.

PF02/01 Morrison/Munro CARRIED

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 13 December 2001 be taken as read and confirmed.

PF02/02 Gordon/Laurich CARRIED

Cr Laurich advised that due to the recent increase in sales of Council sections in Ngatea there were now only a few left on the market. Sections in Council’s new subdivision in Parfitt Place needed to be made available as soon as possible to meet the demand.

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/03 Morrison/Hayden CARRIED

The Community Services Manager advised that in mid December 2001 a meeting was held under the umbrella of the Turua Hall & Domain Committee to which all the ratepayers contributing to the community centre uniform charge were invited. The purpose of the meeting was to discuss the future of the old Church the community had been given to use for community purposes.

Following the December meeting, the matter was formally addressed to the Plains Ward Committee in February for their support to dispose of the property. The recommendation was that the church property in Matai Street, Turua be sold by way of tender and that the appropriate instructions be set up.

Member’s comments were invited.

RESOLVED

THAT Council undertakes to dispose of the property by way of a tender process and that the tender document specifies that not all or any tender will necessarily be received. That the tender allows for submissions on either purchasing the land and building as is or, that the building be purchased separately for removal or, that the land be purchased separately contingent upon an acceptable bid for the building is received.

PF02/04 Laurich/Morrison CARRIED

Following the appearance of the sinkhole in Barry Road, Waihi and the identification of the risk zone associated with the old Royal lode mine workings, the Council land in Brickfield Road which was currently leased to the Rugby Union had been fenced off.

The Community Services Manager advised that Council should formally invite the Waihi rugby Union (Inc) to terminate the lease on the Brickfield Road land at the end of February 2002.

RESOLVED

THAT Council formally invites the Waihi Rugby Union (Inc) to terminate the lease on the Brickfield Road land at the end of February 2002, and failing such an agreement the lease is not renewed in July 2002.

PF02/05 Hayden/Tregidga CARRIED

The Community Services Manager advised the land on Bush Road, Ngatea formerly used as a stock pound by the former Hauraki Plains County Council was now surplus to requirements. Attached to the report was a plan showing location of the pound site and the advice from Council’s Crown Accredited land administrator.

RESOLVED

THAT Council declares Section 25 Blk II Waihou SD (SO 17693) to be surplus to requirements and returns the land to the care of the Crown.

PF02/06 Morrison/Tregidga CARRIED

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of December 2001-January 2002 and financial statements for the 6 months ended 31 December 2001 were attached for members’ consideration.

A payments listing for the month of December 2001 and January 2002 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for December 2001-January 2002 and the interim financial reports for the 6 months ended 31 December 2001 be received.

PF02/07 Munro/Morrison CARRIED

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1 December and 1 January 2002 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF02/08 Morrison/Laurich CARRIED

Clarification on some issues within the report were sought.

Generally members felt that the information contained within the Delegated Matters report was adequate and if more information was required then it could be obtained from staff.

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/09 Hayden/Gordon CARRIED

The Planning & Environmental Services Manager advised that the issues of noise, vibration, dust etc, from the open pit in particular, continued to be an issue for some members of the Waihi community. Monitoring was continuing. Council was awaiting advice from the Company on noise investigations/possible remedies that consultants had been working on the Company’s behalf.

The Planning & Environmental Services Manager advised that Waihi Advocacy Services Inc had also carried out a survey in recent months. This survey had targeted those persons who were believed to be more directly adversely affected by the environmental effects of the mine operation, rather than a comprehensive survey of the whole Waihi community.

RESOLVED

THAT His Worship the Mayor, Councillors Tregidga and Carmine and the Planning & Environmental Services Manager meet with Waihi Advocacy Services Inc. to discuss the concerns and issues raised in the letter received 31 January 2002.

PF02/10 Hayden/Laurich CARRIED

The Draft Submission of Local Government New Zealand had been distributed to all Councillors. It was noted that the submission was subject to change as more analysis of the Bill took place.

His Worship commented on various issues within the bill. If Hauraki District Council felt strongly about any issues within the Bill it should say so.

RESOLVED

THAT Hauraki District Council supports the submission of Local Government New Zealand on the Local Government Bill.

PF02/11 Morrison/Tregidga CARRIED

His Worship left the meeting at 2.35 pm.

The Planning & Environmental Services Manager advised that in July 2001 a draft document for the review of the Sale of Liquor was prepared and presented to Council. Recommendations from that meeting and a subsequent workshop were incorporated into the document. Community input through the special consultation procedure in the Local Government Act 1974 was then sought.

The Sale of Liquor Policy (Review 2001/2002) dated July 2001 may now be accepted and adopted.

RESOLVED

THAT

a. The submission on the Sale of Liquor Policy, June 2001, from Liquor Licensing Consultants 2000 Ltd be accepted in whole;

b. The Sale of Liquor Policy (Review 2001/2002), June 2001, be accepted; and

c. The Sale of Liquor Policy (Review 2001/2002), June 2001, be referred to the next Ordinary Meeting of Council for adoption.

PF02/12 Hayden/Gordon CARRIED

Attached was a report from the Planning & Environmental Services Manager regarding the amendment to liquor licensing delegations.

RESOLVED

THAT the report be received

AND THAT the Planning & Finance Committee recommend to Hauraki District Council that the staff delegations under the Sale of Liquor Act 1989 be amended so that the Secretary of the District Licensing Authority (the General Manager of the Council) is authorised to grant all unopposed applications for liquor licences (new, renewals, and variations).

PF02/13 Hayden/Laurich CARRIED

A report along with a copy of the Draft Economic Development Strategy was circulated prior to the agenda.

Mr Chris Hale (Economic Development Officer) and Phyllis Anscombe (Adviser Hauraki District Council) attended the meeting and outlined a few minor changes that had been made to the document.

Members outlined further changes that could be made to the document to enable a clearer understanding.

RESOLVED

THAT the draft Economic Development Strategy be approved for consultation.

PF02/14 Hayden/Gordon CARRIED

HAURAKI DISTRICT SPORT CO-ORDINATOR REPORT

A report from the Hauraki District Sport Co-ordinator Julie Stephenson for the period from 1 July 2001 to 31 December 2001 was tabled at the meeting.

Julie Stephenson attended the meeting to present her report.

RESOLVED

THAT the report be received.

PF02/15 Laurich/Tregidga CARRIED

LATE ITEMS

The Planning & Environmental Services Manager tabled a report on the Waihi Underground Mine Workings Technical Working Party – Expanded Terms of Reference.

RESOLVED

THAT the report be received.

PF02/16 Gordon/Hayden CARRIED

RESOLVED

THAT the terms of reference for the Waihi Underground Mines Technical Working Party be extended to include:

2a. Identify the factors contributing to subsidence incidents in Waihi (1999 and 2001) including natural factors and the impact of man-generated activities such as past mining practices and current mining practices, and the implications of these factors in terms of future risk.

PF02/17 Hayden/Munro CARRIED

The meeting closed at 3.15 pm.

CONFIRMED

M Carmine

March 2002