RESOLVED

THAT the apology of His Worship the Mayor BJ Morrison be received and sustained.

PF02/89 Tregidga/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 13 June 2002 be taken as read and confirmed.

PF02/90 Munro/Gordon CARRIED

There were no matters arising.

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/91 Lockwood/Laurich CARRIED

The Community Services Manager gave a report on the workshop held on 28 June 2002 regarding the Information Centre review.

Concern was expressed regarding funding for a visitors centre in Waihi.

Comment was made that Council had made a commitment through the Annual Plan process that a visitor centre would be built in Waihi. Funding, planning etc was still under evaluation.

The General Manager commented that staff would investigate options for a visitors centre and then report back to Council.

RESOLVED

THAT Council should not, in the long term, remain as the major provider and/or partner of visitor information services. That the Paeroa Information Centre remains in it’s present locality until the Freshlook 2010 Project concepts are finalised, and that opportunity to involve the Positive Paeroa organisation with the management and operation of the Centre should be explored.

PF02/92 Hayden/Gordon CARRIED

RESOLVED

THAT the Waihi Visitor Centre should proceed and likewise the Go Waihi organisation should be encouraged to be involved in the management and operation of that Centre.

PF02/93 Hayden/Gordon CARRIED

Ayes: 6 Noes: 1

RESOLVED

THAT Council forms a sub committee to develop a marketing strategy plan which will embrace all promotional and marketing functions that Council is currently involved with, with the objective of developing effective, rationalised and co-ordinated delivery of information to the public of Hauraki’s services and attractions as part of Council’s economic development strategy.

PF02/94 Hayden/Munro CARRIED

RESOLVED

THAT the sub committee comprise of Crs Gordon (Chairman), Munro and Hayden.

PF02/95 Tregidga/Gordon CARRIED

The Community Services Manager presented two letters for member’s information from the newly created Sport & Recreation NZ organisation. This organisation replaced what has been known for many years as the Hillary Commission Community Sport Fund (CSF).

The Community Services Manager advised that the Commission along with the Ministry of Sport conducted a survey/review of the present day effectiveness of the Community Sports Fund. That study had given rise to a new body called "SPARC". SPARC’s objectives and strategies would now channel the resource normally provided through the CSF to the development of sport and physical recreation. How the change would affect Hauraki was unknown at this time.

A request had been received from a Karangahake property developer who was proposing to establish a campervan/backpacker facility in River Road, Karangahake. D Sinclair had asked if Council would consider allowing her to install a sign, such as that in the request, in the Reserve. Ms Sinclair had explored other sites and had not received much satisfaction hence her request to Council.

Comment was made that these types of requests should be looked at as a total package not in isolation.

The Community Services Manager advised that the request was for a roadside type sign to catch the passing public.

The Planning & Environmental Services Manager commented that there were a number of issues that needed to be taken into consideration regarding this type of signage in the gorge, such as design and safety.

It was agreed that the matter should be left in abeyance at this stage until further investigations had been made.

The Community Services Manager advised that the lease of the grazing land at the Ngatiko Domain had expired and required renewal. Waihi Gold Mining Company had been the lessee of that land for a considerable number of years, and as had been accepted by Council that the company was the only lessee that could satisfactorily access the reserve given the erosion of the road into the Ohinemuri River extending from Clarke Street.

To establish the terms and conditions for the new period it was requested that Council establish a sub committee with power to act to meet with the Company representatives.

RESOLVED

THAT a sub committee be formed comprising of Crs Gordon, Troughton and Carmine to consider the lease of the grazing land at the Ngatiko Domain.

PF02/96 Hayden/Laurich CARRIED

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of June 2002 and financial statements for the 11 months ended 31 May 2002 were attached for members’ consideration.

A payments listing for the month of June 2002 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for June 2002 and the interim financial reports for the 11 months ended 31 May 2002 be received.

PF02/97 Munro/Gordon CARRIED

DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 June 2002 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF02/98 Laurich/Lockwood CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/99 Lockwood/Gordon CARRIED

It was asked why the Waihi Rugby Grounds had been re-opened before the Waihi Underground Mines Working Party report had been completed.

The General Manager clarified the situation stating that it was the Waihi Rugby Clubs decision to re-open the grounds.

The Planning & Environmental Services Manager advised that a Special Meeting would be held after the general election to present the report from the Waihi Underground Mines Working Party.

The Planning & Environmental Services Manager advised that the issue of septic tank installation on the Plains was raised at the Ordinary Meeting of Council on 27 June 2002. Councillors were aware of incidents where ‘new’ disposal systems – basically (1) tanks and (2) disposal fields – were not functioning property. There were several issues that required clarification and possible investigation.

There was concern that there were ratepayers on the Plains that currently had sewage disposal systems installed that were not working.

The Planning & Environmental Services Manager advised that any new applications coming into Council were being scrutinised and Council was doing what it could to ensure the problem did not continue.

Attached was a letter from the NZ Lottery Grants Board regarding the allocation of funding to committees for the 2002/03 financial year.

RESOLVED

THAT the information be received.

PF02/100 Hayden/Carmine CARRIED

A further report from the Supervisor-Resource Mangement Services was attached.

RESOLVED

THAT the report be received.

PF02/101 Hayden/Gordon CARRIED

Further to the presentation made by Rosalind Wilton to the previous meeting, the Committee was asked to recommend approval of the draft document and to select priority actions from the lists presented for each Strategic Issue.

PF02/102 Tregidga/Hayden CARRIED

The meeting adjourned at 3.05 pm until 3.15 pm.

Attached was a report from the Economic Development Officer on the activities and achievements of Tourism Coromandel to the 30^th June 2002.

RESOLVED

THAT the report be received.

PF02/103 Lockwood/Munro CARRIED

Attached was the Economic Development Officers report for the 3 months ended 30 June 2002.

RESOLVED

THAT the report be received.

PF02/104 Gordon/Laurich CARRIED

Cr Laurich left the meeting at 3.30 pm.

Attached was a report regarding the Waikino/Karangahake Gorge.

RESOLVED

THAT the report be received.

PF02/105 Hayden/Gordon CARRIED

The Economic Development Officer advised that a Karangahake Gorge Promotional Group had been established to identify the potential of the Gorge as a Visitor attraction and co-ordinate the promotion to raise the profile of this unique area. The research and planning work was estimated to cost up to $2000 and the Group were seeking financial assistance from Council up to $1000. An allowance had been made in the Economic Development Budget to assist projects of this type that had realistic potential to increase the economic activity within the District.

RESOLVED

THAT the Karangahake Promotional Group be assisted with 50% of their research and planning cost up to a maximum of $1,000 from the Economic Development project assistance budget.

PF02/106 Munro/Tregidga CARRIED

Attached was a report regarding the Hauraki Coromandel Business Awards.

RESOLVED

THAT the report be received.

PF02/107 Hayden/Gordon CARRIED

A letter had been received from Hauraki Enterprise Agency advising that they were organising business awards for the Hauraki and Thames Coromandel Districts and seeking Councils involvement in the promotion and support of these awards.

RESOLVED

THAT Council support these Awards and provide sponsorship of a category prize up to $500.

PF02/108 Gordon/Hayden CARRIED

LATE ITEMS

There were no late items.

The meeting closed at 3.50 pm.

CONFIRMED

M Carmine

August 2002