1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 16 MAY 2002 1-6

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 16 May 2002 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 7-13

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT the offer made by the occupier of Pt Sec 10 Blk 1 Aroha SD (Val ref 05080/433.00) be declined and that it be suggested to the land occupier they might consider transferring the land back to the Crown for administration by the Department of Conservation.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 14-22

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of May 2002 and financial statements for the 10 months ended 30 April 2002 are attached for members’ consideration.

A payments listing for the month of May 2002 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for May 2002 and the interim financial reports for the 10 months ended 30 April 2002 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the period 1 May 2002 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 23-27

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

8. GENERAL BUSINESS

8.1 REPORT ON BROADBAND (01.012.024) 28-34

Attached is a report from the Corporate Services Manager on Broadband.

RECOMMENDATION

THAT Council identify interest within the business communities of Ngatea and Waihi to commit to connecting to Telecom’s Jetstream service

AND THAT Council to monitor developments within the Education sector to determine the likely timing of the rollout of broadband to the Hauraki District further to the announcements made in the 2002 Budget.

8.2 WASTEWATER CHARGES FOR EDUCATIONAL ESTABLISHMENTS

A report will be circulated prior to the meeting.

8.3 CREATIVE NZ COMMUNITIES SCHEME REPORT (06.504.011) 35-38

Attached is a report from the Community Liaison Officer on the allocation of Creative New Zealand Creative Communities Scheme 2001/02 second funding round.

RECOMMENDATION

THAT the report on the allocation of Creative New Zealand Creative Communities scheme by the Hauraki Assessment Committee for round two of the 2001/02 year, be received.

8.4 HILLARY COMMISSION COMMUNITY SPORTS FUND 2002 REPORT (06.501.042) 39-41

Attached is a report from the Community Liaison Officer on the Hillary Commission Community Sports Fund 2002/03 funding round allocation.

RECOMMENDATION

THAT the report on the allocation of Hillary Commission Community Sport Fund by the Hauraki District Assessment Committee for the 2002/03 year, be received.

8.5 HOSTING TEACHING FELLOWSHIP PROPOSAL (06.502.999) 42-44

Attached is a report from the Economic Development Officer regarding hosting teaching fellowship proposal.

RECOMMENDATION

THAT Council agree to host Shane Chivers of Hauraki Plains College for a Royal Society of NZ Teaching Fellowship Scheme.

8.6 VICTORIA BATTERY TRAMWAY SOCIETY INC (06.502.999) 45-46

Attached is a report from the Economic Development Officer regarding a request from the Victoria Battery Tramway Society to assist them with the relocation of the former Athenree Railway Station from its present site at Waihi Beach to their site at Waikino.

RECOMMENDATION

THAT bridging finance be provided to assist the relocation of the Athenree Railway Station to the Victoria Battery Tramway site at Waikino.

8.7 HAURAKI GULF FORUM DOCUMENT

Included separately with the agenda is a copy of the Hauraki Gulf Forum Strategic Issues document and a covering introduction to the document.

As set out in B.1.5.2 of the covering document approval of this DRAFT is sought along with consideration and advice on prioritised actions.

Rosalind Wilton will be attending the meeting at 2.30 pm to make a presentation on the document.

9. LATE ITEMS