RESOLVED

THAT the apology of His Worship the Mayor and Cr Lockwood for lateness be received and sustained.

PF02/18 Tregidga/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Participation In Tourism

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because a decision was required by the 22^nd March 2002.

PF02/19 Hayden/Munro CARRIED

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 14 February 2002 be taken as read and confirmed.

PF02/20 Munro/Laurich CARRIED

Cr Lockwood attended the meeting at 1.10 pm.

The Community Services Manager advised that before Council could return the land to the care of the crown it was necessary to revoke the classification.

RESOLVED

THAT Council in respect to section 25 revokes the reserve classification in accordance of Section 24 of the Reserves Act 1977.

PF02/21 Hayden/Laurich CARRIED

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/22 Laurich/Gordon CARRIED

The Community Services Manager advised that at the Paeroa Ward Committee meeting in February 2002 a request from the Paeroa Bible Chapel had been received, requesting Council to consider extending the area of prohibition to include Wharf Street. Following the meeting the Paeroa Ward invited the Police to their March meeting to discuss with them their views on the merits of the existing bylaw.

The Police representative recommended that the impounding periods be reviewed as it was considered that repeat offenders did not seem too perturbed about losing their skateboards as they simply borrowed another and it had become a matter of recycling boards.

A copy of the Skating Control Bylaw 2000 was attached to the report.

The Community Services Manager asked members to consider whether it was appropriate to extend the ban area in Paeroa and to amend the impounding period. Any amendments would need to go through a Special Order process, which would allow for public comment. The matter of fines could be accommodated within the provisions of the existing bylaw.

After discussion members agreed that a fine of $50 be imposed.

RESOLVED

THAT Council amends the Skating Control Bylaw 2000 to extend the banned area within Paeroa to include the whole of Wharf Street, and that the impounding provisions be changed to revoke the existing second clause 6.4 (b) and replaces that clause with an amended clause 6.4 (c) to provide that "if the impounded device has been seized two or more times from that person, sixty (60) days after the day of impounding and a fine is imposed as set by Council in accordance with the provisions of this bylaw."

PF02/23 Lockwood/Hayden CARRIED

RESOLVED

THAT a fine of $50 including GST be imposed.

PF02/24 Lockwood/Hayden CARRIED

The Community Services Manager advised that Council needed to adopt a bylaw for the control of fires in the open air to keep step with the other two partners in the Thames Valley Combined rural Fires District; Matamata Piako and Thames Coromandel District Councils.

RESOLVED

THAT Council takes the necessary steps to make a Special Order for the adoption of the Hauraki District Fires in the Open Air Bylaw 2002, subject to the definition of urban areas.

PF02/25 Munro/Lockwood CARRIED

The Planning & Environmental Services Manager commented that the bylaw did not define an urban area.

The Community Services Manager advised that Telecom were seeking a huge increase in their fee for installing telephone services. The cost now would be $1250 per lot in Waihi and Paeroa and $2000 per lot in Ngatea.

Attached was a copy of the scheme plan that was to be submitted with the Resource Consent application. Following an enquiry about the development Council had gained an expression of interest on a section.

Members were asked to consider a name for the new road.

The Community Services Manager advised that engineering assessment of the infrastructure required for this development proposal was underway. The section layout needed to be agreed, as did the roading network. Previous discussion on the latter subject had suggested that a "through" road linking Parfitt Place and Kaihere Road was undesirable, and more recently that thought had been changed.

Attached was a rough draft of the total area (Lot 4). It was noted that the draft, which was drawn in 1996, proposed a reserve in the middle of the development (Lots 11,12,13,29,30,31) through which the road would have traffic calming measures.

Cr Challis tabled a petition from the residents in Parfitt Place opposing the proposal. This matter would be discussed at the Plains Ward Committee meeting in April.

It was agreed that alternatives, advantages and disadvantages needed to be looked and reported back on.

For the second time staff had omitted to have Council resolve approval of the sale of property at the time of sale. The resolution as required by Section 230 of the Local Government Act was one part of the four step process Council took. The properties for which the saving resolution was requiring were as follows:

RESOLVED

THAT Council pursuant to Section 230 of the Local Government Act 1974 hereby approves of the sales listed herein:

PF02/26 Gordon/Tregidga CARRIED

Bev Gatenby, Chief Executive from Social Services Waikato and Stephanie Hutchinson (Trustee), attended the meeting at 2.00 pm.

Ms Gatenby outlined the organisation, which was funded by Trust Waikato.

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of February 2002 and financial statements for the 7 months ended 31 January 2002 was tabled at the meeting.

A payments listing for the month of January 2002 was tabled at the meeting for members’ information.

RESOLVED

THAT the report on the operations of the Corporate Services Department for February 2002 and the interim financial reports for the 7 months ended 31 January 2002 be received.

PF02/27 Munro/Lockwood CARRIED

The final report on the audit of Council’s 2001 Annual Report had been received. Audit New Zealand staff had presented the report to the Audit Committee on Tuesday 5^th March 2002. A copy of the report was attached to the Corporate Services Manger’s report.

His Worship attended the meeting at 2.35 pm.

The Corporate Services Manger advised that it would be useful to have a subcommittee with power to approve contract terms and conditions with VAMS as soon as the collective negotiation was finalised. It may be possible to have the contract available for the next Council meeting on the 28^th March but in the event that this was not possible it would be desirable to conclude arrangements without having to wait until the following Council Meeting. To accommodate this a subcommittee needed to be established with delegated authority to approve the contract.

RESOLVED

THAT a subcommittee comprising, His Worship the Mayor Deputy Mayor and Chairman of Planning & Finance be formed and delegated authority to approve a contract for Rating Valuation Services with Valuation and Management Services Limited for a three year period commencing 1 July 2002.

PF02/28 Laurich/Gordon CARRIED

It was appropriate for Council to consider whether it would choose to rate utilities from 1 July. Previously the Valuer General (OVG) had not required utilities to be valued and included on the district valuation roll. However Council was now required to value all utilities and include them on its roll to meet the OVG’s requirements.

His Worship left the meeting at 2.50 pm.

RESOLVED

THAT Council rate Utility Companies, including Council’s own utilities, effective 1 July 2002

AND THAT Council considers what differential to be applied to utilities after receiving further information from staff.

PF02/29 Tregidga/Hayden CARRIED

The Corporate Services Manger and the Deputy Mayor had met with representatives from Telecom, Thames Coromandel District Council and Thames High School on Thursday 21 February to discuss partnership options in terms of getting broadband access for the Hauraki and Thames Coromandel Districts.

The meeting adjourned at 3.15 pm until 3.30 pm

His Worship returned to the meeting at 3.30 pm.

Reports of the matters dealt with by way of delegation from the period 1 February 2002 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF02/30 Hayden/Morrison CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF02/31 Munro/Hayden CARRIED

An addendum to the report regarding the correct environmental services statistics was tabled at the meeting.

A report from the General Manager of the Waihi Gold Mine providing an update of recent work in the areas of noise, dust, vibration, and property valuations, was tabled at the meeting.

The Planning & Environmental Services Manager advised that Peter Fuller (Australia) an internationally recognised expert on mining matters had accepted the role of independent reviewer of the process undertaken by the Working Party.

His Worship left the meeting at 3.45 pm.

Cr Laurich returned to the meeting at 3.45 pm.

A meeting was to be held with Waihi Advocacy Services on Tuesday 26 March 2002.

His Worship returned to the meeting at 3.50 pm.

Attached was a report from the Planning & Environmental Services Manager regarding on site wastewater disposal on the Hauraki Plains.

RESOLVED

THAT the report be received.

PF02/32 Laurich/Hayden CARRIED

Attached for the member’s information was a letter from Waihi Grey Power thanking Waihi Councillors and HDC Staff for the manner in which the Barry Road incident was managed.

RESOLVED

THAT the information be received.

PF02/33 Hayden/Lockwood CARRIED

Attached was a report from the Economic Development Officer for the 3 months ended 31 December 2001.

RESOLVED

THAT the report be received.

PF02/34 Munro/Gordon CARRIED

His Worship recommended that Cr Gordon attend a Sister Cities Convention that is to be held in early April 2002. His Worship also advised that a delegation from Jiading District of Shanghai were keen to visit the district again. There was also an opportunity for a delegation to visit Jiading in Shanghai in May 2002. This would be reported on further.

RESOLVED

THAT Cr Gordon attends the Sister Cities Convention in April 2002.

PF02/35 Tregidga/Laurich CARRIED

Attached was a report from the Economic Development Officer on Tourism Coromandel.

RESOLVED

THAT the report be received.

PF02/36 Lockwood/Laurich CARRIED

Attached for the members information was a letter from Ruka Raharaha apologising to the Mayor and Councillors and Council Staff for the situation that occurred during a meeting held in the Mayors Office on the 19^th February 2002.

RESOLVED

THAT the letter be received and the apology accepted.

PF02/37 Hayden/Laurich CARRIED

LATE ITEMS

The General Manager tabled a report on participation in tourism.

RESOLVED

THAT the report be received.

WC02/38 Lockwood/Gordon CARRIED

RESOLVED

THAT the Council support the nomination of the Deputy Mayor for the project team overseeing the development of a local government strategy to achieve a better understanding of and engagement with tourism issues within local government.

WC02/39 Munro/Hayden CARRIED

The meeting closed at 4.20 pm.

CONFIRMED

M Carmine

April 2002