RESOLVED

PF03/97 Gordon/Munro CARRIED

Pursuant to Section 46A (7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted. There were none.

PF03/98 Lockwood/Laurich CARRIED

There were no matters arising.

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was attached for the Committee’s consideration.

PF03/99 Hayden/Munro CARRIED

The Community Services Manager reported on activities regarding pensioner housing in the district.

There was concern at the possibility of placing people with mental health disabilities in with the elderly.

The Community Services Manager commented that those already occupying the pensioner flats had been asked and had indicated they had no problem with tenants that had a mental disability living amongst them. As long as these people met the criteria then there should be no problems.

The issue of compatibility was of utmost importance.

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of July 2003 and financial statements for the 12 months to 30 June 2003 were attached for members’ consideration.

A payments listing for the month of July 2003 was tabled at the meeting for members’ information.

PF03/100 Lockwood/Laurich CARRIED

The Corporate Services Manager advised that Environment Waikato had requested Council to consider the treatment of outstanding rates as at 30 June 2003. Council had an agreement with Environment Waikato to collect its rate arrears. With the changes arising from the introduction of the Local Government Rating Act 2002 Environment Waikato would be direct rating its ratepayers with effect from 1 July 2003. A consequence of this was that the Environment Waikato rate arrears as at 30 June would be collected by Hauraki District, while Environment Waikato handle rates and subsequent arrears from July 2003.

PF03/101 Hayden/Munro CARRIED

Reports of the matters dealt with by way of delegation from the period 1 July 2003 were attached separately for the Committee’s information.

PF03/102 Munro/Hayden CARRIED

The Planning and Environmental Services Manager had reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

PF03/103 Lockwood/Hayden CARRIED

The General Manager presented the report in the Planning & Environmental Services Manager’s absence.

Council officers had received draft technical documents describing a proposed Favona Underground gold mine. Considerable review and revision was underway. In order to assist officers to develop a programme for likely public notification etc it was asked that the Committee appoint three commissioners to consider, and ultimately determine the application. Commissioners were also expected on behalf of Environment Waikato.

PF03/104 Hayden/Laurich CARRIED

Transit proposed to declare three stretches of SH 25 and/or SH 26 Limited Access Roads as following:

Members voiced strong opposition to the proposal. They felt it was not fair and reasonable or justified for safety reasons. There were some situations where there needed to be controls on access.

Members asked that a letter be written to the Chairperson of Transit NZ voicing Councils concerns. It was suggested that a copy of the letter be sent to Local Government New Zealand and the local MP.

It was noted Council was not against limited access roads, but rather the way they were being used in particularly in 50 km and 70 km areas.

PF03/105 Tregidga/Munro CARRIED

Attached was a report from the Programme Manager – Environmental Education, Environment Waikato on the Festival of the Environment.

Judy van Rossen and Kim Macrae-Jonson from Environment Waikato attended the meeting and gave a presentation on the Festival for the Environment 2004.

Members were in favour of doing something for the 2004 year perhaps in the Karangahake Gorge, but were concerned at what feedback the district would get.

PF03/106 Tregidga/Munro CARRIED

A letter had been received from the Awards Co-ordinator for the Kirikiriroa Family Services Trust seeking sponsorship or a grant to support the 2003 Trust Waikato-Child & Family Awards evening that was to be held in Hamilton on Saturday 29^th November 203. Family Start is a home based early intervention, prevention service for families with new born babies who need extra support, and the purpose of the event was to communicate stories of outstanding service to children and families in the entire Waikato region.

The Community Services Liaison Officer advised that there were currently no organisations in the Hauraki District that this pertained to.

PF03/107 Gordon/Laurich CARRIED

A letter had been received from the Secretary of the Kauri 2000 Charitable Trust requesting financial assistance towards erecting a sign at the layby west of the Kopu Bridge.

This request had been considered by the Plains Ward Committee at its August meeting and they recommended that it be referred to the Planning & Finance Committee.

PF03/108 Laurich/Hayden CARRIED

Attached was a report from the Economic Development Officer regarding a request for support from NZ Water Lily Gardens based at Waihi to present their Bronze Award winning display from the Ellerslie Flower Show at the Waikato Home and Garden Show in October.

PF03/109 Gordon/Laurich CARRIED

PF03/110 Hayden/Gordon CARRIED

Attached was a report from the Utilities Manager regarding the upgrading of the Waihi Sewage Treatment Plant.

PF03/111 Lockwood/Tregidga CARRIED

The Utilities Manager advised that the Waihi Sewage Treatment Plan required upgrading to comply with the resource consent conditions. Preliminary estimates valued the work at $1.8 million. Based on the recent unsuccessful tendering of this work, this estimate had been revised to $2.8 million. The increase in the value of work had triggered the significance threshold as detailed in the 2003/04 Annual Plan. A determination of whether the increase was deemed to be significant was requested from Council via the Planning and Finance Committee.

As there had been a large increase in the value of work, a review of the proposed type of works and methodology of tendering had been presented for approval from Council via the Works Committee. To assist the Committees in determining the appropriate actions, the reports to both Committees had been combined into this report.

PF03/112 Lockwood/Hayden CARRIED

PF03/113 Lockwood/Laurich CARRIED

LATE ITEMS

There were no late items.

Cr Gordon left the meeting at 3.00 pm.

PF03/114 Hayden/Laurich CARRIED

PF03/117 Hayden/Munro CARRIED

The meeting closed at 3.50 pm.

CONFIRMED

D M Carmine

September 2003