1.    APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 12 DECEMBER 2003 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 12 December 2003 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CORPORATE SERVICES

5.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of January 2003 and financial statements for the month of December 2002 will be circulated prior to the meeting.

A payments listing for the month of December 2002 and January 2003 will be tabled at the meeting for members’ information.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for January 2003 and the interim financial reports to the 31 December 2002 be received.

6. PLANNING & ENVIRONMENTAL SERVICES

6.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the periods 1 December 2002 and 1 January 2003 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

6.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 6-32

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received.

7. GENERAL BUSINESS

7.1 THAMES CLAY TARGET CLUB INC REQUEST FOR FINANCIAL ASSISTANCE (20.030.999) 33-52

Attached for Members consideration is a request for financial assistance from the Thames Clay Target Club Inc. As the request was only received immediately prior to the agenda closing staff have not been able to comment on the request. It has been included on the agenda as the Club require an urgent reply to this request.

RECOMMENDATION

THAT the information be received for consideration.

7.2 REQUEST FOR REFUND OF RATES, 18 NEWMAN STREET, WAIHI (01.000.020) 53-55

Attached is a report from the General Manager regarding a request from a property owner for a portion of their rates for their property at 18 Newman Street, Waihi, to be refunded.

RECOMMENDATION

THAT Council does not grant a refund of rates for 18 Newman Street, Waihi.

7.3 2002 COMMUNITY SURVEY (70.000.999) 56-60

Attached is a report from the Planning & Environmental Services Manager regarding the 2002 Community Survey.

RECOMMENDATION

THAT the report be received.

7.4 TOURISM COROMANDEL QUARTERLY REPORT TO 31 DECEMBER 2002 61-62

Attached is a report from the Economic Development Officer.

RECOMMENDATION

THAT the report be received.

7.5 ECONOMIC DEVELOPMENT (06.502.002) 63-65

Attached is a report from the Economic Development Officer for the 3 months ended 31 December 2002.

RECOMMENDATION

THAT the report be received.

7.6 2003 SISTER CITIES CONVENTION (01.999.050) 66-67

Attached is a report regarding the 2003 Sister Cities Convention.

RECOMMENDATION

THAT a Councillor and the Economic Development Officer attend the Sister Cities Convention 2003 at Masterton in April.

7.7 VIDEO ON PAEROA AND KARANGAHAKE (06.502.305)

A report from the Economic Development Officer will be tabled at the meeting.

RECOMMENDATION

THAT the report be received.

8. LATE ITEMS