APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD THURSDAY 11 MARCH 2004 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 11 March 2004 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 6-15 9;

The Community Services Manager’s monthly report is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

AND THAT Council endorses the actions of the sub committee charged with the power to act to purchase 1.14ha of land from Mr W Hayward at $135,000 plus GST subject to Council obtaining the necessary RMA consents, and that Mr Hayward is given the first option to select a section from the next stage of development at the price current at the time of selection.

AND THAT Council without prejudicing any persons right under the provisions of the Local Government Act 1974 (Tenth Schedule), undertakes to commence a road stopping process of the section of unformed road immediately adjacent to the Waitawheta River downstream of Dickey Flat Road, Waitawheta, subject to Council officers conducting pre stopping consultation with those persons and organisations who would have an interest in the matter greater than the public generally, and that the Department of Conservation (DOC) in writing confirms their willingness to meet all associated costs. And, further that DOC confirms that the public’s right of access along the area of road to be stopped, when stopped, are not reduced in respect to recreational enjoyment of the river and of the subject area of land.

And, that should the road if stopped is vested in Council for conservation purposes prior to transfer to DOC.

AND THAT the Ohinemuri County Council’s Honours Board and Coat of Arms banner be placed into the long term care of the Paeroa & Districts Museum.

5.2 SPORT WAIKATO – REGIONAL PHYSICAL ACTIVITY PLAN (02.000.009) 16-22

Attached is a report from the Community Facilities Manager regarding the Sport Waikato Regional Physical Activity Plan.

RECOMMENDATION

THAT the report be received

AND THAT following consideration of the issues discussed in the report, Council agrees in principal to the development of a Physical Activity Plan, in conjunction with Thames- Coromandel District Council and Sport Waikato

AND THAT Councillor Carmine be involved in the development of a Physical Activity Plan.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 23-31

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 9 months ended 31 March 2004 is attached for members’ consideration.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for the 9 months ended 31 March 2004 and the interim financial reports for the 9 months ended 31 March 2004 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1 March 2004 are attached separately for the Committee’s information.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 32-35

The Acting Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

8. GENERAL BUSINESS

8.1 ECONOMIC DEVELOPMENT REPORT (06.502.002) 36-39

Attached is a report from the Economic Development Officer for the 3 months ended 31 March 2004. The Economic Development Officers report on the The Sister City visit to ; Jiading will be tabled at the meeting.

RECOMMENDATION

THAT the report be received

8.2 TOURISM COROMANDEL QUARTERLY REPORT TO 31 MARCH 2004 40

Attached is the Tourism Coromandel quarterly report to 31 March 2004.

RECOMMENDATION

THAT the reports be received

8.3 LETTER OF APPRECIATION - PAEROA SMALL BORE RIFLE CLUB 41

Attached is a letter from the Thames Valley Smallbore Rifle Club thanking Council for their financial support and assistance.

RECOMMENDATION

THAT the letter be received

8.4 HAURAKI DISTRICT COUNCIL SPORTS WAIKATO REPORT 42-43

Attached is a report from Sports Waikato highlighting achievements in the Hauraki district from 15 December 2003 to 30 March 2004.

RECOMMENDATION

THAT the reports be received

8.5 REPORT ON EDANZ CONFERENCE, MARCH 2004 44-46

Attached is Councillor Mike Hayden’s report on the EDANZ Conference held March 2004.

RECOMMENDATION

THAT the reports be received

9. LATE ITEMS