HAURAKI DISTRICT COUNCIL
PLANNING AND FINANCE COMMITTEE
MINUTES OF A MEETING OF THE PLANNING AND FINANCE COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 15 APRIL 2004 COMMENCING AT 1.00 P.M.
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PRESENT |
Cr D M Carmine (In the Chair), Crs B A Gordon, M J Hayden, V J B Laurich, D C Lockwood, G L Munro and J P Tregidga |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Acting Planning & Environmental Services Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology of His Worship the Mayor B J Morrison be received and sustained.
PF04/30 Hayden/Munro CARRIED
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Appointment of Commissioner to consider and make a decision on an alteration to a designation
The item was not on the agenda because the information was not available by the agenda deadline.
Discussion on the item could not be delayed because the item needed the attention of the Committee before the next meeting.
PF04/31 Lockwood/Gordon CARRIED
CONFIRMATION OF MINUTES
MEETING HELD THURSDAY 11 MARCH 2004
RESOLVED
THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 11 March 2004 be taken as read and confirmed.
PF04/32 Lockwood/Munro CARRIED
MATTERS ARISING FROM THE MINUTES
Waihi Beach Lease Rentals
A meeting is to be organised by the Executive Officer, Community Services with an elderly lessee to discuss options that will assist in allowing the lessee to remain on the property following a renewal of the lease and consequently a much higher rental.
Painting of Hauraki House
The Community Services Manager advised that based on the colour scheme seemingly preferred at the previous office meeting, a full colour pictorial will be developed to gain final approval.
COMMUNITY SERVICES
COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)
The Community Services Manager’s monthly report was presented for the members’ consideration.
RESOLVED
THAT the report be received.
PF04/33 Gordon/Laurich CARRIED
Land Purchase - Ngatea
Following negotiation with Mr W Hayward, an agreement has been reached to purchase approximately 1.14 hectares of rural land to allow residential development to extend from Lot 4 off Kaihere Road through to Darlington Street. The sub committee of Cllrs Carmine, Troughton, and Laurich formally submitted an agreement to Mr Hayward following discussion which has since been signed by both parties.
Application for a change to the District Plan is being prepared to explore the possibilities of having the area rezoned from rural to residential. It was requested that the Community Services Manager meet with the Darlington Street residents to discuss the probable connection of possible residential development to Darlington Street.
RESOLVED
THAT Council endorses the actions of the sub committee charged with the power to act to purchase 1.14ha of land from Mr W Hayward at $135,000 plus GST subject to Council obtaining the necessary RMA consents, and that Mr Hayward is given the first option to select a section from the next stage of development at the price current at the time of selection.
PF04/34 Munro/Tregidga CARRIED
Dickey Flat Road – Proposed Road Stopping
The Community Services Manager presented the Community Facilities Manager’s report on the Dickey Flat Road and Car Park outlining the proposal to stop a section of road downstream of the car park. There was a concern raised that the stopping might affect the nearby Urupa land. The Chief Executive advised that the proposal has no affect on the Urupa land, and that there is adequate land on the road reserve to extend the car park.
RESOLVED
THAT Council without prejudicing any persons right under the provisions of the Local Government Act 1974 (Tenth Schedule), undertakes to commence a road stopping process of the section of unformed road immediately adjacent to the Waitawheta River downstream of Dickey Flat Road, Waitawheta, subject to Council officers conducting pre stopping consultation with those persons and organisations who would have an interest in the matter greater than the public generally, and that the Department of Conservation (DOC) in writing confirms their willingness to meet all associated costs. And, further that DOC confirms that the public’s right of access along the area of road to be stopped, when stopped, are not reduced in respect to recreational enjoyment of the river and of the subject area of land.
AND THAT should the road if stopped, is vested in Council for conservation purposes prior to transfer to DOC.
PF04/35 Gordon/Hayden CARRIED
Display of Council Memorabilia
RESOLVED
THAT the Ohinemuri County Council’s Honours Board and Coat of Arms banner be placed into the long term care of the Paeroa & Districts Museum.
PF04/36 Munro/Laurich CARRIED
Item of Interest relating to Elections and Polls
Cllrs questioned what was the status regarding dual election bill. The Chief Executive advised he will be reporting on this issue at the next meeting of Council.
SPORT WAIKATO – REGIONAL PHYSICAL ACTIVITY PLAN (02.000.009)
A report was presented from the Community Facilities Manager regarding the Sport Waikato Regional Physical Activity Plan.
RESOLVED
THAT the report be received
AND THAT following consideration of the issues discussed in the report, Council agrees in principle to the development of a Physical Activity Plan, in conjunction with Thames- Coromandel District Council and Sport Waikato
AND THAT Councillor Carmine be involved in the development of a Physical Activity Plan.
PF04/37 Tregidga/Munro CARRIED
CORPORATE SERVICES
CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)
The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 9 months ended 31 March 2004 was presented for the members’ consideration.
RESOLVED
THAT the report on the operations of the Corporate Services Department for the 9 months ended 31 March 2004 and the interim financial reports for the 9 months ended 31 March 2004 be received.
PF04/38 Lockwood/Gordon CARRIED
HDC - Telephone System
The Corporate Services Manager reported on the recent problems experienced with the HDC telephone system. He stated that due to the age of the technology, it has become unreliable and therefore Council will need to accelerate plans for a replacement system and to consider the software needed to fully support the Customer Contact Centre.
PLANNING & ENVIRONMENTAL SERVICES
DELEGATED MATTERS (01.010.001)
Reports of the matters dealt with by way of delegation from the period 1 March 2004 were presented separately for the Committee’s information.
RESOLVED
THAT the reports of delegated matters be received.
PF04/39 Laurich/Gordon CARRIED
PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023)
The Acting Planning and Environmental Services Manager reported on the recent activities of the Planning and Environmental Services Department.
The report, which includes details on both the Consents and Monitoring Divisions, was presented for the Committee’s consideration.
RESOLVED
THAT the report be received.
PF04/40 Munro/Hayden CARRIED
Draft Noise Mitigation Plan Review
The Acting Manager, Environmental Services presented a report on the issue of noise levels relating to the Martha Mine Operations and blasting vibration exceedences. Members questioned as to why the vibration levels vary dramatically at times. The Acting Manager, Environmental Services advised that the reason for the differing vibration levels was due to the geological characteristics of the area within the mine where blasting occurs.
The implementation of a Noise Mitigation Plan and possible Blasting Mitigation Plan were discussed as a form of monitoring the noise and vibration levels. It was expressed that considering the registered complaints received from public within the township, and the exceedences of noise and vibration limits, that the proposed prosecution action be taken.
RESOLVED
THAT Council endorse the prosecution of the Waihi Gold Mining Company for blast vibration exceedences and that it be kept informed of progress on the proposed mitigation plans.
PF04/41 Tregidga/Laurich CARRIED
Dog Registration Fees
The Supervising Officer – Monitoring, outlined a report regarding the increase to dog registration fees.
RESOLVED
THAT the proposed dog registration fees are adopted and publicly advertised during May.
PF04/42 Hayden/Tregidga CARRIED
Cllr Gordon asked that his vote against the resolution be recorded.
Appointment of Commissioner to consider and make a decision on an Alteration to a Designation
A report was tabled by the Supervising Officer – Consents regarding a Notice of Requirement for an alteration to the designation for part of the length of Rahu Road.
RESOLVED
THAT pursuant to section 34A(1) of the Resource Management Act 1991, Council appoints Mr Michael Hayman of Auckland as Hearing Commissioner to consider and make the decision on the Notice of Requirement from Hauraki District Council in relation to the Rahu Road re-alignment.
PF04/43 Tregidga/Hayden CARRIED
GENERAL BUSINESS
ECONOMIC DEVELOPMENT REPORT (06.502.002)
The Economic Development Officer presented a report for the 3 months ended 31 March 2004.
RESOLVED
THAT the report be received.
PF04/44 Laurich/Hayden CARRIED
Sister City Trip to Jiading
The Economic Development Officer presented a report of the Sister City Trip to Jiading.
RESOLVED
THAT the report be received.
PF04/45 Laurich/Hayden CARRIED
TOURISM COROMANDEL QUARTERLY REPORT TO 31 MARCH 2004
The Economic Development officer presented the Tourism Coromandel quarterly report to 31 March 2004.
RESOLVED
THAT the report be received.
PF04/46 Munro/Laurich CARRIED
LETTER OF APPRECIATION - PAEROA SMALL BORE RIFLE CLUB
A letter from the Thames Valley Smallbore Rifle Club thanking Council for their financial support and assistance was presented.
RESOLVED
THAT the letter be received.
PF04/47 Lockwood/Carmine CARRIED
HAURAKI DISTRICT COUNCIL SPORTS WAIKATO REPORT
The Sports Waikato Co-ordinator presented a report highlighting achievements in the Hauraki district from 15 December 2003 to 30 March 2004.
RESOLVED
THAT the reports be received
PF04/48 Hayden/Gordon CARRIED
REPORT ON EDANZ CONFERENCE, MARCH 2004
Councillor Mike Hayden’s report on the EDANZ Conference held March 2004 was presented.
RESOLVED
THAT the report be received.
PF04/49 Gordon/Laurich CARRIED
The meeting closed at 3.15pm.
CONFIRMED
D M Carmine
Chairperson
May 2004