APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD THURSDAY 15 JULY 2004 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 15 July 2004 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 6-9 (16KB)

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

RECOMMENDATION

THAT the report be received

AND THAT the Hauraki District contribution to the community facility category of the Regional study be funded from the District Community Facility & Recreational Development Fund.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 10-11 9; (16KB)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of July 2004 is attached for members’ consideration.

No financial statements are presented this month.

RECOMMENDATION

THAT the report on the operations of the Corporate Services Department for the month of July 2004 be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1^st July 2004 are attached separately for the Committee’s information.

RECOMMENDATION

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 12-24 (22KB)

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

THAT the report be received.

7.3 TOURISM COROMANDEL REPORT

Mr Jim Archibald of Tourism Coromandel will be attending the meeting at 2.00pm to present a report on the activities of Tourism Coromandel for the past 3 months.

7.4 POLICING ISSUES

Police Inspector Boreham will be attending the meeting at 2.30pm to discuss community policing issues.

8. GENERAL BUSINESS

8.1 2006 COMMUNITY OUTCOMES (01.710.108) 25-32 (60KB)

Attached is a report from the Corporate Planner regarding the process Hauraki District Council is proposing for the 2006 Community Outcomes consultation process.

RECOMMENDATION

THAT the report be received

AND THAT the proposed process and timetable be endorsed

AND THAT progress reports to the Planning and Finance Committee be made as required.

8.2 DICKEY FLAT ROAD – PROPOSAL TO STOP ROAD (40.638.999) 33-38 (15KB)

Attached is a report from the Community Facilities Manager regarding the proposal to stop a portion of unformed road at the end of Dickey Flat Road.

RECOMMENDATION

THAT the report be received

AND THAT Council consents to the transfer of Section 98 Blk II Aroha Survey District to the Department of Conservation, at nil consideration, for addition into the Kaimai Mamaku Forest Park, subject to the Department meeting all costs associated with the transfer

AND THAT Council gives it’s consent, pursuant to sections 116 & 117 of the Public Works Act 1981 to:

The stopping of that portion of unformed road (see map attached) and that the stopped portion be set aside as Forest Park. The Minister of Conservation consents to the stopped road being set aside as Forest Park.

That the Department meets with Iwi prior to the stopping action,

And, that all costs associated with the stopping are met by the Department.

9. LATE ITEMS

10. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 39-45

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

Subject: Lease Renewal (DELETED)