RESOLVED

THAT the apology of B J Morrison and Cr Lockwood be received and sustained.

PF04/01 Laurich/Hayden CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was not available by the agenda deadline.

Discussion on the item could not be delayed because a decision needed to be made before the next Ward Committee meeting.

PF04/02 Hayden/Munro CARRIED

MEETING HELD 11 DECEMBER 2003

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 11 December 2003 be taken as read and confirmed.

PF04/03 Laurich/Tregidga CARRIED

Athletics Pavilion

The painting of the Pavilion has been completed following the incidence of graffiti.

The Community Services Manager reported that work at Lot 4 Kaihere Road, Ngatea has commenced this week.

It was reported that nineteen soil samples have been taken from the site and have been sent to the laboratory for testing. This process will take at least a month to be completed. Council did purchase the residential property just prior to Christmas 2003.

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

THAT the report be received

PF04/04 Munro/Hayden CARRIED

Komata District Landowner, Mr R Hutchinson has made an offer of approximately 200 acres of land for reserve purposes. The Community Services Manager spoke to his report on the proposal of the offer of the land. Councillors need to determine if this land will be of benefit to the community. It was suggested by Mr Hutchinson that it could be used for outdoor education. Consideration needs to be taken into account regarding the development and maintenance of the land.

Councillors requested confirmation of where the funding is sourced to maintain the reserves. The Community Services Manager informed the meeting that the funding to help develop the land gifted as a reserve would come from the District Community Facilities Recreation Development Account.

THAT the offer of Mr R Hutchinson be graciously accepted

AND THAT staff investigate the management options for the land.

PF04/05 Munro/Hayden CARRIED

The Human Rights Commission has invited Council to partake in the Race Relations Day. It was suggested that the individual wards may like to participate in some way.

THAT the correspondence from the Human Rights Commission seeking Councils’ support for Race Relations Day celebrations be received.

PF04/06 Hayden/Gordon CARRIED

The Paeroa Post Office property has been purchased and it was noted that the maintenance costs will be included in Council’s operational plans and for the relocation of community services to be considered at a later stage.

The purchase of the parcel of land owned by Mr W Hayward is presently on hold. In respect to discussions with the Hilligan family, members of Council’s sub committee (with power to act) have reached a point in the negotiations where Council will purchase 5439m2 of land from the Hilligan property and will have that area amalgamated to a parcel of land Council has retained for future road, off the south eastern end of Darlington Street.

The objective of purchasing this area of land is to include it into a development plan that will either allow Council to connect it (the 5439m2 with road access to Darlington Street) to Lot 4 via land which might be purchased from Mr W Hayward or failing a purchase from Mr Hayward, develop it as an individual project.

THAT the actions of the Sub committee delegated with the power to negotiate the purchase of 5439m2 of residential land from the Hilligan family Trust for $20/m2 be endorsed and that staff proceed to secure the purchase subject to the conditions mentioned in the report.

PF04/07 Tregidga/Gordon CARRIED

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 6 months ended 31 December 2003 and financial statements for the 6 months ended 31 December 2003 was presented at the meeting.

THAT the report on the operations of the Corporate Services Department for the 6 months ended 31 December 2003 and the interim financial reports for the 6 months ended 31 December be received.

PF04/08 Laurich/Munro CARRIED

The production of the LTCCP and supporting estimates has been consuming considerable effort over the last few weeks. Estimates have been subject to an initial review and a second review is scheduled for next week.

The amended revaluations will be forwarded to property owners early next week.

Regional database is being setting up. The piloting of the system should be commence in April.

Systems are performing adequately to date.

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the periods 1 December 2003 to 31 December 2003 and 1 January 2004 to 31 January 2004 were attached separately for the Committee’s information.

THAT the reports of delegated matters be received.

PF04/09 Munro/Gordon CARRIED

PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023)

The Planning and Environmental Services Manager reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, were attached for the Committee’s consideration.

THAT the report be received

PF04/10 Gordon/Hayden CARRIED

Three appeals have been received regarding the Favona Underground Mine Proposal which closed on 28 January 2004. Staff are preparing the required replies to the appeals with the assistance of Councils’ Planning Consultant and Solicitor. Councillor commented that they were aware of concerns from some members of the public relating to vibrations that could be caused by the mine project.

The Chief Executive outlined the need to get the Bylaw in place to control the consumption of liquor in public places. The legislation replaces that which Council’s used to implement liquor bans. Comments from Councillors emphasised that there needs to be more clarification on what is the correct definition of a "public place" in relation to the Bylaw. The Environmental Services Supervisor reported that the definition of a public place is as explained in the Local Government Act.

The Whiritoa Community have informed Council at the Public Meeting held in January that they wish to have the Bylaw put in place in their area.

Council discussed the issue of the existing time for the liquor ban (4.00pm to 4.00am) and the alternative of a 24 hour ban as recommended in Option 3. The consensus was to retain the status quo as set out in Option 2.

The Special Consultative Procedure was discussed outlining the requirements under Section 156 of the Act that a procedure must be followed when making or reviewing a bylaw.

It was proposed that the amended dates for the timeline for this procedure are:

THAT the report on the Bylaw Liquor Control be received

AND THAT Council confirms that in its view:

the options contained in the report are the reasonably practicable options for the control of liquor in public places

the cost benefit analysis is in proportion to the significance of the expenditure involved

there is sufficient historical and community view information available

the report and the minutes of the decision will be a sufficient written record of the manner in which Council has complied with section 77 and 78 of the Local Government Act 2002

Maori will be involved in the decision making process.

Approves the policy statement as shown as Attachment A.

Approves the draft bylaw as shown as Attachment B.

Approves the consultation as described above.

Approves the summary of information as required by section 89 of the Act. (Attachment C).

PF04/11 Tregidga/Hayden CARRIED

ECONOMIC DEVELOPMENT (06.502.002)

Attached was a report from the Economic Development Officer for the 3 months ended 31 December 2003.

THAT the report be received.

F04/12 Munro/Gordon CARRIED

Business Start-up/Information/Expansion Enquiries

Comments were made about the positive outlook from the public of the streetscape in Waihi and how the upgrade to the town centre has affected public attitudes about Waihi which has lead to an increased interest in real estate.

The Hauraki Coromandel Regional Business Awards were hosted by the Hauraki Enterprise Agency in November. Entries were received from around the region with a large number from Hauraki. Waihi businesses were shown to be very successful. The Hauraki District Council sponsored a new small business category and all the Hauraki businesses received a letter of commendation from the Mayor.

It was requested that staff to check that the Mr & Mrs Kumar, business owners in Paeroa, were sent a letter of commendation.

Councillor commented on the importance of the Karangahake Gorge and the amount of visitors that this area attracts to the region and the need for slightly improved access to the area to cope with the increased traffic.

Local Procurement Policy

As part of the Economic Development Strategy, a draft policy has been prepared to provide local suppliers of goods and services with an equal opportunity and at best an advantage over suppliers outside of the District.

A delegation to visit Jiading has been approved consisting of four people, Deputy Mayor Tregidga, Councillor Baker, Economic Development Officer Hale and Sister Cities person Wyn Brownlee will travel to Jiading on 5 March for 7 days.

Attached was a report from the Economic Development Officer.

PF04/13 Hayden/Carmine CARRIED

It was commented that the welcome sign located at the approaches to the Kopu Bridge for SH27 as discussed in the report was incorrect. The Chief Executive confirmed that the state highway at this location is SH25.

LATE ITEMS

A letter has been received from the 6 Hauraki Battalion Group wishing to seek approval from Council to conduct a Charter Parade on 7 March 2004.

Councillor informed the meeting that it is a charter with the District and not with the Borough of Paeroa as was outlined in the correspondence from Mr J E Dick, Lieutenant Colonel of the 6 Hauraki Battalion Group.

The Community Liaison Officer will be meeting with the Regimental Sergeant Major on Thursday, 19 February 2004 at 10.30am to discuss the matter.

THAT the correspondence be received.

PF04/14 Tregidga/Hayden CARRIED

The meeting closed at 3.30pm.

CONFIRMED

D M Carmine

March 2004