APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1 MEETING HELD 11 DECEMBER 2003 1-7

RECOMMENDATION

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 11 December 2003 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) 8-13

The Community Services Manager’s monthly report is attached for the Committee’s consideration.

THAT the report be received

AND THAT the offer of Mr R Hutchinson be considered most favourably on the premise that for the present we are also providers for the future, and the opportunity to acquire land for the community on the scale offered does not occur often. That should Council favour acquiring the land, it meet with Mr Hutchinson to discuss the detail relating to and process of the transfer

AND THAT the correspondence from the Human Rights Commission seeking Councils’ support for Race Relations Day celebrations be received

AND THAT the actions of the Sub committee delegated with the power to negotiate the purchase of 5439m2 of residential land from the Hilligan family Trust for $20/m2 be endorsed and that staff proceed to secure the purchase subject to the conditions mentioned in the report.

6. CORPORATE SERVICES

6.1 CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 6 months ended 31 December 2003 and financial statements for the 6 months ended 31 December 2003 will be circulated prior to or tabled at the meeting.

A payments listing for the months of 1 December 2003 to 31 December 2003 will be tabled at the meeting.

THAT the report on the operations of the Corporate Services Department for the 6 months ended 31 December 2003 and the interim financial reports for the 6 months ended 31 December be received.

7 PLANNING & ENVIRONMENTAL SERVICES

7.1 DELEGATED MATTERS (01.010.001) Separate

Reports of the matters dealt with by way of delegation from the periods 1 December 2003 to 31 December 2003 and 1 January 2004 to 31 January 2004 are attached separately for the Committee’s information.

THAT the reports of delegated matters be received.

7.2 PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) 14-29

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, is attached for the Committee’s consideration.

THAT the report be received

AND THAT the report on the Bylaw Liquor Control be received

AND THAT Council confirms that in its view:

the options contained in the report are the reasonably practicable options for the control of liquor in public places

the cost benefit analysis is in proportion to the significance of the expenditure involved

there is sufficient historical and community view information available

the report and the minutes of the decision will be a sufficient written record of the manner in which Council has complied with section 77 and 78 of the Local Government Act 2002

Maori has or will be involved in the decision making process.

8. GENERAL BUSINESS

8.1 ECONOMIC DEVELOPMENT (06.502.002) 30-33

Attached is a report from the Economic Development Officer for the 3 months ended 31 December 2003.

RECOMMENDATION

THAT the report be received.

8.2 TOURISM COROMANDEL QUARTERLY REPORT TO 31 DECEMBER 2003 34-35

(06.502.006)

Attached is a report from the Economic Development Officer.

RECOMMENDATION

THAT the report be received.

9. LATE ITEMS