HAURAKI DISTRICT COUNCIL

PLANNING AND FINANCE COMMITTEE

MINUTES OF A MEETING OF THE PLANNING AND FINANCE COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 15 JULY 2004 COMMENCING AT 1.00 P.M.

PRESENT

Cr D M Carmine (In the Chair), His Worship the Mayor Mr B J Morrison, Crs B A Gordon, M J Hayden, V J B Laurich, D C Lockwood, G L Munro and J P Tregidga
   

IN ATTENDANCE

Crs S Baker, Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), C Hale (Economic Development Officer), Julie Stephenson (Hauraki District Sport Co-ordinator) and Ms R Kirby (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor Mr B J Morrison and Clr Munro for lateness be received and sustained.

PF04/84 Tregidga/Laurich CARRIED

His Worship the Mayor Mr B J Morrison and Cr Munro joined the meeting at 1.05pm.

CONFIRMATION OF MINUTES

MEETING HELD THURSDAY 10 JUNE 2004

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 10 June 2004 be taken as read and confirmed.

PF04/85 Lockwood/Gordon CARRIED

COMMUNITY SERVICES

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) (21KB)

The Community Services Manager’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the report be received

PF04/86 Laurich/Tregidga CARRIED

Clean Up NZ Week (02.005.001)

Due to lack of funding the Trust will not be coordinating this year’s project. It was suggested that it would not take much effort on the part of the Council to keep this project going.

RESOLVED

THAT the Hauraki District Council continues to support this project.

PF04/87 Gordon/Laurich CARRIED

Lot 4 Kaihere Road (03.220.003)

Stage 1 - The subdivision is nearly completed. Landscaping needs to be done and the fence between Hayward’s and the subdivision completed.

Stage 2 – It was suggested that a meeting be held with the concerned people sooner rather than later to dispel rumours about what Council intends to do.

Request to lease Council land, Waihi (05030/530.00)

A request has been received from BP Waihi Ltd to consider letting to them an area of land to allow them to site an LPG facility at their Rosemont Road Service Station.

RESOLVED

THAT Council grants a lease to BP Waihi Ltd to occupy the specified area of land for five years commencing on receipt of resource consent to site the LPG facility and that the annual rental for the site be $300 pa plus GST subject to applicants obtaining the necessary consent.

PF04/88 Lockwood/Hayden CARRIED

CORPORATE SERVICES

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) (17KB)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for June 2004 and financial statements for the 12 months ended 30 June 2004 were presented for members’ consideration.

RESOLVED

THAT the report on the operations of the Corporate Services Department for June 2004 and the interim financial reports for the 12 months ended 30 June 2004 be received.

PF04/89 Morrison/Laurich CARRIED

Information Systems

The technology that improves system performance in the remote sites which we have been testing at the Ngatea office with good results has gone live at the Ngatea Depot.

PLANNING & ENVIRONMENTAL SERVICES

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1st June 2004 were attached separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF04/90 Tregidga/Gordon CARRIED

PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023)  (30KB)

The Planning and Environmental Services Manager reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF04/91 Lockwood/Munro CARRIED

Statistics

The Planning and Environmental Services Manager commented that new statistical reporting formats were being prepared and would be available for the October meeting.

Newmont Waihi Gold Limited

Newmont Waihi Gold Limited wish to move two vibration monitors to Road Reserve. The Committee members had no objection to this move. The two monitors were at the Pitt and Spur locations. The final decision as to the proposed move had yet to be agreed with the Company.

The Box Cut for the Favona Decline Project was now scheduled to start in late July with the main project scheduled to commence in October. The Planning and Environmental Services Manager briefed the Committee on progress on the Favona and Plan Change 4 Appeals and progress towards Consent Orders.

GENERAL BUSINESS

REVOCATION OF SEGREGATION RESERVE, CNR TRIG ROAD SOUTH AND SH2, WAIMATA SO PLAN 325758 (05051/078.02 – PO 29398)

The Community Services Manager presented a report regarding a Revocation of Segregation Reserve at a property located at the Cnr of Trig Road South and SH2, Waimata.

RESOLVED

THAT the report be received

AND THAT Council pursuant to Section 114 of the Public Works Act 1981 consents to the taking of Lot 7 DPS 27521 as road and vested in the Crown.

PF04/92 Tregidga/Munro CARRIED

CREATIVE NZ COMMUNITIES SCHEME REPORT (06.504.013) (70KB)

Attached was the Creative NZ Communities Report from the Community Liaison Manager.

RESOLVED

THAT the report on the allocation of Creative New Zealand Creative Communities scheme by the Hauraki Assessment Committee for the 2003/04 year, be received.

PF04/93 Lockwood/Munro CARRIED

HAURAKI DISTRICT SPORTS CO-ORDINATOR - ACTIVITY REPORT

The Hauraki District Sport Co-ordinator, Julie Stephenson presented the Activity Report for the period 1 July 2003 to 30 June 2004.

RESOLVED

THAT the report be received.

PF04/94 Laurich/Hayden CARRIED

The Hauraki District Sport coordinator thanked the Hauraki District Council for their continued support of Sport Waikato

ECONOMIC DEVELOPMENT REPORT (05.502.002)  (21KB)

A report from the Economic Development Officer was presented for the 3 months ended 30 June 2004.

RESOLVED

THAT the report be received.

PF04/95 Lockwood/Hayden CARRIED

Hauraki Enterprise Agency

The Hauraki Enterprise Agency has been asked to provide more detail about the Youth Enterprise Scheme. It was suggested that it would be a good project for Council to support.

AMBASSADOR TRIAL PROGRAMME (06.502.999) (14KB)

Attached was a report regarding the Ambassador Trial Programme.

RESOLVED

THAT the report be received

AND THAT $2250 be approved from the Economic Development budget to trial the Ambassador Programme.

PF04/96 Morrison/Tregidga CARRIED

HAURAKI RAIL TRAIL (06.502.999) (12KB)

Attached was a report regarding the Hauraki Rail Trail.

RESOLVED

THAT the report be received

AND THAT $1000 be provided to the Rail Trail Project once the Group are incorporated.

PF04/97 Morrison/Munro CARRIED

The meeting closed at 3.00pm.

CONFIRMED

 

D M Carmine

Chairperson

August 2004