HAURAKI DISTRICT COUNCIL

PLANNING AND FINANCE COMMITTEE

MINUTES OF A MEETING OF THE PLANNING AND FINANCE COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 10 JUNE 2004 COMMENCING AT 1.00 P.M.

PRESENT

Cr D M Carmine (In the Chair), His Worship the Mayor Mr B J Morrison, Crs B A Gordon, M J Hayden, D C Lockwood, G L Munro and J P Tregidga
   

IN ATTENDANCE

Crs S G Baker, Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Acting Planning & Environmental Services Manager) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology of Cllr V J B Laurich be received and sustained.

PF04/62 Lockwood/Munro CARRIED

LATE ITEMS

There were no late items.

 

CONFIRMATION OF MINUTES

MEETING HELD THURSDAY 13 MAY 2004

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 13 May 2004 be taken as read and confirmed.

PF04/63 Lockwood/Hayden CARRIED

MATTERS ARISING FROM THE MINUTES

Residential Development – Lot 4, Ngatea

The Community Services Manager in the absence of having submitted a formal report to the meeting sought the direction of the elected members in regard to the Property Department continuing with the application for a District Plan change over the area of Hayward property that Council had taken a purchase option over. The request was in light of the opposition that had been raised by residents of the Darlington Street area to Council's intention of forming a road link to Darlington Street from proposed residential development of the Hayward land.

The meeting was informed of what material had been gathered to date and what was still to come to support the Plan change application.

Members were keen to see the application lodged and advised that following lodgment it would be necessary to have a pre hearing meeting with the residents to explain what was intended with the hope of gaining their understanding and support for the continued expansion of Ngatea.

RESOLVED

THAT staff continues with lodging the application for a plan change to allow for the residential development of the area of land Council intends to purchase from Mr Hayward.

PF04/64 Morrison/Lockwood CARRIED

CORPORATE SERVICES

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) (17KB)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 10 months ended 31 May 2004 and financial statements for the 10 months ended 31 May 2004 were presented for the members’ consideration.

RESOLVED

THAT the report on the operations of the Corporate Services Department for the 10 months ended 31 May 2004 and the interim financial reports for the 10 months ended 31 May 2004 be received.

PF04/65 Gordon/Hayden CARRIED

PLANNING & ENVIRONMENTAL SERVICES

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1 May 2004 were presented separately for the Committee’s information.

RESOLVED

THAT the reports of delegated matters be received.

PF04/66 Hayden/Morrison CARRIED

PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) (31KB)

The Planning and Environmental Services Manager reported on the recent activities of the Planning and Environmental Services Department.

The report, which included details on both the Consents and Monitoring Divisions, were attached for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF04/67 Tregidga/Lockwood CARRIED

The Manager Planning & Environmental Services updated the members on the status of the investigations into the Newmont Waihi Operations vibration exceedences. It was advised that Council staff and Newmont Operations are jointly working through the processes to resolve the exceedence investigation and that a new approach to vibration monitoring and monitor calibration was being used.

GENERAL BUSINESS

DRAFT DOG POLICY 2004 (63.100.000) (18KB)

A report from the Supervisor Environmental Services regarding the Draft Dog Control Policy(395KB) was presented.

RESOLVED

THAT the report be received

PF04/68 Munro/Gordon CARRIED

RESOLVED

THAT the Draft Dog Control Policy, as amended, is released for public consultation under the Special Consultative Procedure.

PF04/69 Gordon/Munro CARRIED

Clarification was requested regarding the statement pertaining to the containment of dogs as per the Act. It was advised that as is stated in the Act, dogs should be kept under proper control and that owners with dangerous dogs must adhere to the fencing regulations specified.

ELECTED RMA DECISION MAKERS PROFESSIONAL DEVELOPMENT (89.000.999) (16KB)

The Acting Planning and Environmental Manager presented a report regarding the Elected RMA Decision Makers Professional Development education and training scheme.

RESOLVED

THAT the report be received

PF04/70 Lockwood/Munro CARRIED

RESOLVED

THAT following the October triennial elections, those members appointed to the Hearings Committee be registered to participate in the scheme.

PF04/71 Morrison/Hayden CARRIED

ENVIRONMENTAL AWARENESS SURVEY (70.000.999) (24KB)

The Acting Planning and Environmental Services Manager presented a report regarding the Environmental Awareness Survey.

RESOLVED

THAT the report be received.

PF04/72 Hayden/Gordon CARRIED

CLIMATE CHANGE (05.001.999) (21KB)

The Acting Planning and Environmental Services Manager presented a report relating to Climate Change Partnership with Local Government NZ.

RESOLVED

THAT the report be received

PF04/73 Lockwood/Munro CARRIED

RESOLVED

THAT the information be received and that Council be kept informed on the implementation of the Climate Change Partnership and the development of Local Climate Action Plans.

PF04/74 Morrison/Munro CARRIED

PLANNING CONFERENCE (89.000.999) (15KB)

A report from the Supervisor, Resource Management Services regarding the 2004 Planning Conference held in Invercargill on 5-7 May 2004 was presented.

RESOLVED

THAT the report be received

PF04/75 Hayden/Gordon CARRIED

COMMUNITY SAFETY INITIATIVE (02.000.006) (28KB)

The Community Liaison Officer presented a report outlining the Council’s request for funding to the Ministry of Justice Crime Prevention Unit to support the four Safer Community Council projects the Safer Hauraki Committee have submitted. A draft ‘concept’ terms of reference document was also included for discussion.

RESOLVED

THAT the report be received

PF04/76 Lockwood/Gordon CARRIED

As a result of the Ministry of Justices' approval of only one of the four projects, that of Theft ex Vehicles, the question was raised as to the merit of carrying on with the Community Safety initiative. The approved project of $9,900 did not warrant Council setting up an administrative structure involving people from the community to oversee that work. It was suggested that the monies allocated in the Council budget to cover the costs of administering to the Safer Hauraki Committee would be better utilised by directing that funding to purchase and installation of security cameras at locations under threat from vandalism and theft.

RESOLVED

THAT Council advise the Ministry of Justice that reluctantly Council will decline to accept the approved project on the grounds that that project alone does not warrant Council setting up an administrative structure to promote and oversee the Community Safety Initiatives programme as had earlier been envisaged. Further that Council will not be continuing with involvement in the programme and will utilise the budgeted funding allocated for the support of the Community Safety Committee for other safety related projects in the community that Council considers necessary.

PF04/77 Morrison/Hayden CARRIED

ORAL HISTORY PROJECT PROGRESS (02.699.001) (59KB)

A report from the Community Liaison Officer regarding the progress of the Oral History Project was presented.

RESOLVED

THAT the report be received

PF04/78 Hayden/Gordon CARRIED

RESOLVED

THAT Council purchases a recording device for the Oral History Project

AND THAT a grant of $2,000.00 to be made to the Historical Society of Hauraki Plains for the printing of the Oral History as recorded by Ken Clover.

PF04/79 Morrison/Hayden CARRIED

ENERGY SUPPLY TENDER REPORT (01.202.999) (15KB)

A report form the District Engineer regarding the tender for energy supply by Genesis Power Limited was presented by the Chief Executive.

RESOLVED

THAT the report be received

PF04/80 Lockwood /Munro CARRIED

AND THAT the tender of Genesis Power Limited be accepted

AND THAT the Chief Executive be authorised to sign the Energy Supply Agreement on behalf of the Council.

PF04/81 Tregidga/Hayden CARRIED

KOPU BRIDGE : AGREEMENT WITH TRANSIT NZ AND WITHDRAWAL OF APPEAL (41.100.003) (12KB)

A report from the District Engineer regarding the Kopu Bridge Settlement Agreement with Transit NZ and withdrawal of the appeal was presented by the Chief Executive.

RESOLVED

THAT the report be received.

PF04/82 Gordon/Carmine CARRIED

GAMBLING AND PROBLEM GAMBLING CONFERENCE

Cllr Carmine presented a report on the Gambling and Problem Gambling Conference which she attended in Auckland on 13-14 May 2004.

RESOLVED

THAT the report be received.

PF04/83 Tregidga/Hayden CARRIED

The meeting closed at 2.40pm.

CONFIRMED

 

 

D M Carmine

Chairperson

July 2004