PF04/15 Munro/Hayden CARRIED

There were no late items

MEETING HELD THURSDAY 12 FEBRUARY 2004

PF04/16 Gordon/Munro CARRIED

There were no matters arising from the minutes.

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022)

The Community Services Manager’s monthly report was presented for the Committee’s consideration.

PF04/17 Hayden/Gordon CARRIED

As was expected, the present round of lease renewals would bring forward a case/s whereby a superannuitant living on a property would find the new rental to their disadvantage.

Prior to Xmas, staff were approached by a welfare organisation on behalf of an aged lessee who has indicated that he/she will not be able to meet the revised annual lease rental costs.

Council has been asked to consider what might be able to be done to ‘ease’ the burden and stress on the lessee.

The welfare organisation has commented that the lessee is too old to relocate and asks what measures Council (the lessor) might be able to take to allow continued residence.

After much discussion where the various options put forward by the Community Services Manager were discussed, it was agreed that the Council advises the lessee of the various option. It was also agreed that it was important that the family be advised of the situation and that if a representative of the welfare organisation is acting as an advocate for the lessee that the family are happy with this arrangement.

RESOLVED

THAT Council considers advising the lessee of the option as explained above and also of the alternatives that exist should it be advantageous to he or she

AND THAT a meeting to be arranged that includes the lessee, R G Paterson (The Community Services Manager) R Kirby (Executive Officer) and a Councillor.

PF04/18 Morrison/Munro CARRIED

Painting of Hauraki House

The Councillors were shown the various colour schemes proposed for Hauraki House.

COMMUNITY LIAISON OFFICER’S REPORT (02.000.006)

Attached was the Community Liaison Officer’s report regarding the Safer Community Council.

RESOLVED

THAT the report be received.

PF04/19 Lockwood/Munro CARRIED

Since the decision by the Crime Prevention Unit (CPU) not to fund a Safer Community Council (SCC) for Hauraki , Safer Hauraki has been meeting to discuss recommendations for Council regarding the make up of a ‘Community Safety’ sub-committee within Council.

Three representatives from Safer Hauraki attended the meeting, Lud Sparks, Barbara Old and Marion Smith. Mr Sparks commented that he was very positive about the sub-committee concept.

RESOLVED

THAT consideration be given to the recommendations of the Safer Community Council.

PF04/20 Hayden/Morrison CARRIED

The Community Liaison Officer then reported on the four projects that Safer Hauraki recommends that Council apply to the CPU for funding, Family at Risk, Vehicle Theft, Burglary, and Drug Awareness.

The comment was also made that the Safer Community Council needs to have more regular communication with the police.

PF04/21 Carmine/Munro CARRIED

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the month of February 2004 was attached for members’ consideration.

PF04/22 Lockwood/Munro CARRIED

The Community Services Manager explained why the Insurance costs are showing at 16% over budget. That it is very difficult to predict what the Insurance costs will be for the coming year and that the budget for insurance is set before the costs for insurance are known.

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period delegated matters period from to are attached separately for the Committee’s information.

PF04/23 Morrison/Hayden CARRIED

PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023)

The Planning and Environmental Services Manager has reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, was attached for the Committee’s consideration.

PF04/24 Gordon/Morrison CARRIED

Breakdown of complaints

The breakdown of complaints table is showing 40 complaints from one address in the last six months. More information was requested about these complaints, whether they were collected from other people or did the complaints all relate to that property.

The Planning & Environmental Services Manager would investigate further and report back to the Planning and Finance meeting.

PF04/25 Gordon/Morrison CARRIED

HAURAKI DISTRICT CITIZEN AWARDS

A report from the Community Services Manager was presented regarding the Hauraki District Citizen Awards.

PF04/26 Hayden/Lockwood CARRIED

This programme which was commenced by Council in 1991 was last activated in 1998. The programme was to recognise selfless service given to the community of Hauraki by dedicated Hauraki citizens. It is now required that Council gives consideration as to its reactivation.

PF04/27 Munro/Hayden CARRIED

PF04/28 Hayden/Munro CARRIED

PF04/29 Gordon/Basil CARRIED

Small changes are to be made to the eligibility Criteria for the 2003 Council Citizen Award.

The meeting adjourned at 3.10pm.

The meeting reconvened at 3.25pm.

Clare Mewse of the Hauraki Enterprise Agency gave a presentation to the meeting to inform Councillors of the HEA activities, strategic direction and request for funding.

The request for funding was for $20,000. It was explained that the estimates for the coming year were already completed and that the Agency would be best to make a submission to the LTCCP. Comments would be asked of the Economic Development Officer.

LATE ITEMS

There were no late items

Meeting closed at 4.10pm.

CONFIRMED

D M Carmine

April 2004