HAURAKI DISTRICT COUNCIL

PLANNING AND FINANCE COMMITTEE

 

MINUTES OF A MEETING OF THE PLANNING AND FINANCE COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 13 MAY 2004 COMMENCING AT 1.00 P.M.

PRESENT

Cllr J P Tregidga (In the Chair), Crs B A Gordon, M J Hayden, V J B Laurich, D C Lockwood, G L Munro

   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Acting Planning & Environmental Services Manager) and Ms C Black (Council Secretary)

 

APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, B J Morrison and Cllr D M Carmine be received and sustained.

PF04/50 Munro/Lockwood CARRIED

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Agency to Sell Council Properties at Ngatea

The item was not on the agenda because the item was not available at the time of the agenda deadline.

Discussion on the item could not be delayed because the item needed the urgent attention of the Committee.

- Financial Assistance Request – Paeroa Promotions Trust

The item was not on the agenda because the item was omitted from the agenda.

Discussion on the item could not be delayed as the item was referred to the May 2004 Planning & Finance meeting by the Paeroa Ward Committee for urgent consideration.

PF04/51 Gordon/Hayden CARRIED

CONFIRMATION OF MINUTES

MEETING HELD THURSDAY 15 APRIL 2004

RESOLVED

THAT the minutes of the meeting of the Planning and Finance Committee held on Thursday 15 April 2004 be taken as read and confirmed.

PF04/52 Lockwood/Laurich CARRIED

 

MATTERS ARISING FROM THE MINUTES

Cllr Tregidga commended Cllr Baker on his informative report of the Sister City trip to Jiading, China.

COMMUNITY SERVICES

COMMUNITY SERVICES MANAGER MONTHLY REPORT (01.012.022) (13KB)

The Community Services Manager’s monthly report was presented for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF04/53 Lockwood/Hayden CARRIED

Residential Development, Lot 4 - Ngatea

The Community Services Manager advised that advised that letters have been out to the residents in the general area of Darlington Street, Parfitt and Harris Place regarding the extension of subdivision.

It was suggested that an informal meeting be set up with the residents concerned to clarify any concerns they have regarding the residential development but it was later accepted that a pre-hearing meeting be set up to consider submissions at a later date.

 

CORPORATE SERVICES

CORPORATE SERVICES DEPARTMENT REPORT (01.012.024) 3 (19KB)

The Corporate Services Manager’s report on the operations of the Corporate Services Department for the 10 months ended 30 April 2004 and financial statements for the 10 months ended 30 April 2004 were presented for the members’ consideration.

RESOLVED

THAT the report on the operations of the Corporate Services Department for 10 months ended 30 April 2004 and the interim financial reports for the 10 months ended 30 April 2004 be received.

PF04/54 Laurich/Hayden CARRIED

PLANNING & ENVIRONMENTAL SERVICES

DELEGATED MATTERS (01.010.001)

Reports of the matters dealt with by way of delegation from the period 1 April were presented for Councils’ information.

RESOLVED

THAT the reports of delegated matters be received.

PF04/55 Lockwood/Munro CARRIED

 

PLANNING & ENVIRONMENTAL SERVICES REPORT (01.012.023) (28KB)

The Planning and Environmental Services Manager reported on the recent activities of the Planning and Environmental Services Department.

The report, which includes details on both the Consents and Monitoring Divisions, were presented for the Committee’s consideration.

RESOLVED

THAT the report be received.

PF04/56 Laurich/Hayden CARRIED

The meeting adjourned at 2.15pm.

The meeting reconvened at 2.29pm.

 

GENERAL BUSINESS

PRESENTATION BY NEWMONT WAIHI OPERATIONS

The Mr Dave Ingle, General Manager, Newmont Waihi Operations and Dr Heileg attended the meeting and made a presentation to the Committee relating to the recent blast vibration exceedances.

Cllr Laurich left the meeting at 3.00pm.

 

DOG CONTROL POLICY REVIEW

A report outlining the Draft Dog Control Policy was circulated prior to the meeting from the Monitoring Supervisor Consents regarding the review of the Draft Dog Control Policy and Summary of the Draft Dog Control Policy for the consideration and adoption by Council.

It was reported that comments have been received from the Whiritoa Liaison Committee outlining their concerns regarding unleashed dogs in public areas. The Environmental & Planning Services Manager advised that these concerns need to be included in the submission process to Council. Discussion was held regarding the interpretation of the Council regulations, the legislation on classification of dogs, the legal requirements for dogs to be confined to a specified area within a property and for unleashed dogs to be allowed only in a specified area as outlined in the Dog Control Policy.

The Chairman recommended that the draft policy be presented to the Council meeting on 26 May 2004 for consideration.

ENVIRONMENT WAIKATO LTCCP SUBMISSION (26KB)

A report was presented from the Acting Planning and Environmental Services Manager regarding the Environment Waikato LTCCP Draft Submission(11KB).

RESOLVED

THAT the report be received

PF04/57 Lockwood/Munro 9; CARRIED

THAT the submission be approved as amended.

PF04/58 Gordon/Munro 9; CARRIED

 

LATE ITEMS

Financial Assistance Request – Paeroa Promotions Trust

The Community Services Manager’s report outlined the recommendation of the Paeroa Ward Committee (Monday, 5 April 2004) regarding the request for financial assistance by the Paeroa Promotions Trust. At this meeting, it was recommended that this matter be referred to the Planning and Finance Committee for consideration. Attached to the report was a copy of the letter from the Trust seeking assistance towards the costs relating to the installation of safety barriers for the annual motorbike races.

RESOLVED

THAT the report be received

PF04/59 Munro/Laurich CARRIED

RESOLVED

THAT Council grant $3500.00 towards the Paeroa Promotions Trust to contribute to the costs of installing safety barrier fittings.

PF04/60 Munro/Lockwood CARRIED

 

Agency to Sell Council Properties in Ngatea

Two real estate agencies had requested to Council to give them agency rights to sell Council sections in Ngatea.

The Community Services Manager outlined in his report what he considered was an obligation by Council to allow the real estate agency, Richardson Real Estate, to have the sole agency right to the selling of land in the subdivision in Kaihere Road, Ngatea.

RESOLVED

THAT Council considers there is an obligation to allow Richardson Real Estate to retain their sole agency right to sell the residential lots within the development of Lot 4 and advises the company their sole agency rights will extinguish for the sale of any Council property beyond the development.

PF04/61 Gordon/Munro CARRIED

The meeting closed at 3.55pm.

CONFIRMED

 

J P Tregidga

Chairperson

June 2004