PRESENT: His Worship the Mayor (B J Morrison), Crs M Carmine, D Johansen,

I Troughton, S Baker

IN ATTENDANCE: Messrs I K Laurenson (General Manager), L D Cavers (District Engineer), B Somers (Utilities Manager) and Mrs R Johnson (Council Secretary)

His Worship welcomed everyone to the meeting and outlined the purpose of the Committee. He then called for nominations for Chairman.

RESOLVED

THAT Cr Johansen be nominated Chairman of the Water and Wastewater Consultative Committee.

WWCC00/1 Troughton/Carmine CARRIED

As there were no further nominations Cr Johansen was declared Chairman of the Water and Wastewater Consultative Committee.

Cr Johansen took the Chair.

RESOLVED

THAT the apology of Cr Baker be received and sustained.

WWCC00/2 Carmine/Troughton CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted. There were none.

There were minutes to confirm, as this was the first meeting of the Committee.

It was considered there would be benefit in the committee members discussing the expected objectives and outcomes of the Committee.

The purpose of the Water and Wastewater Consultative Committee would be to help put together and manage the consultation with various groups for water and waste water over the whole area. The Committee would need to put together the consultation process, involve Council where needed, prepare and identify the issues and report on a regular basis on areas of concern that need to be addressed by Council, as well as keep Council informed on what was going on.

If other Councillors wished to sit in on the meeting they were most welcome.

The District Engineer advised that the Committee would need to meet monthly to start with and by having the meeting at this time of the month the minutes would be available for inclusion in the Works Committee Agenda.

Cr Johansen outlined the consultation process that had been undertaken with the new Paeroa Sewage Treatment Plant.

All elected members and interested parties would be involved in the consultation process.

A report was attached.

The Utilities Manager outlined the strategy workshop held on 29 June 2000.

RESOLVED

THAT the reports be received.

WWCC00/3 Carmine/Morrison CARRIED

The Utilities Manager presented the report on Water Resource Consents Status as at June 2000.

It was suggested that a member of the Regional Council could be beneficial as a member of the Committee.

After discussion it was decided that a presentation be made to the Regional Council advising them about the Committee and giving them the opportunity to have a representative on the Committee, to be involved in the consultative process.

RESOLVED

THAT it be recommended to Council that a presentation be made to the appropriate Regional Council Committee and an invitation extended to them to have an appointee on the Committee to be involved in the process.

WWCC00/4 Morrison/Troughton CARRIED

It was also decided that a similar invitation be extended to the local Iwi inviting them to appoint a representative to sit on the Committee when issues in their area are being discussed.

WWCC00/5 Morrison/Carmine CARRIED

A report was attached.

Discussion was held on various issues regarding a future three water supply for the district.

The two main issues of concern were the future water supplies in the Plains and Waihi.

A decision on whether a hole at the quarry was required for a future water source.

A recommendation was required to permit progressing towards three water supplies with two treatment plants on the Plains.

RESOLVED

THAT it be recommended to Council that developing three water supply schemes be the basis of the water supply strategy; Waihi, Paeroa Combined and Plains, and that is what they will be known as henceforth.

WWCC00/6 Morrison/Troughton CARRIED

The Utilities Manager presented a report of the significant Resource Consents and Significant Expenditures.

A discussion was held on various areas of concern.

The Utilities Manager presented a report on the Worst First Priority Ranking.

The Utilities Manager presented a copy of the Resource Consent for the Paeroa Sewage Treatment Plant for the Committee’s information.

A copy of the proposed time line for the works for the new plant was tabled.

Stage One was to get a Project Manager to drive the project.

The Utilities Manager presented a report on the funding for Jetflote trial.

The Utilities Manager updated the Committee on where the Jetflote trial was to date.

The Jetflote trial is part of the renewing of the resource consent process for Waihi. As yet the structure of the consultation for Waihi has not been determined. Council may wish to form a Waihi Consultative Committee before the trial, or wait for the outcome of the trial before forming a

consultative committee, or undertake consultation on an individual basis. Guidance is sort from Council as to the desired format for consultation.

Regardless of the form of consultation process, it is recommended all interest groups be invited to view the trial whilst it is in operation.

RESOLVED

That Council fund 1 weeks of trial to prove the Jetflote process at an estimated cost of $26,300

That interest groups be invited to view the trial whilst in operation.

And That an application be made to the Waikato Regional Council Sustainable Management Fund for a grant of 50%.

WWCC00/7 Troughton/Carmine CARRIED

The Utilities Manager updated the Committee on the progress of the Ngatea Sewage Treatment Plant.

He tabled a report on the Ngatea Wastewater Treatment Plant Renewal of Resource Consents.

The Ngatea Sewage Treatment Plant was at its capacity at present. The new design was for 2,000 people until the year 2021.

The Utilities Manager presented a report on the Waihi Water Walmsley Consents.

To avoid building the lower Walmsley Intake, a strong case would have to be put to Environment Waikato. It will be necessary to continue taking up to 100% of stream flow water take the dam site, and because it is planned to resolved the raw water shortage in 2004~05 the money would be better spent towards developing a permanent solution. This option has not got a high probability of success.

RESOLVED

That negotiation be held with Environment Waikato to see if the current water take can be maintained based on the proposed District wide upgrading strategy.

WWCC00/8 Morrison/Carmine CARRIED

Future meetings of the Water and Wastewater Consultative Committee were planned for the first Tuesday of each month following the Ward Committee meetings. However, before this was finalised it was decided to meet with Environment Waikato and Iwi. The first meeting would be held on 8 August at 10.00 am.

The meeting closed at 12.30 pm.

CONFIRMED

D Johansen

August 2000