There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

WC04/12 Troughton/Trembath #9; CARRIED

There were no matters arising

ROADING MANAGER’S REPORT (01.011.026)

The Roading Manager has reported on district roading matters for the Committee’s consideration. A copy of the report was attached.

WC04/13 Morrison /Trembath CARRIED

The Roading Manager commented that there is no intention of upgrading River Road at this stage but a wooden sight rail has been installed to highlight the edge of the road.

Comment was made by various Councillors about the unsatisfactory street lighting repair service that is provided to the Council by the Energy supplier. The District Engineer explained that the line company Powerco actually provides the repair service, under contract to the energy retailer Genesis with whom Council has a contract. Powerco in turn has a contractor, Siemmens, who carries out the physical work. Genesis has been the only retailer to submit a tender for the energy supply contract and any other retailer would be bound to use the same line company. The lines of communication through all the levels of contract introduce delays and inefficiencies.

WC04/14 Morrison /Trembath CARRIED

The report has not been completed therefore it was not tabled at the meeting.

The report was tabled at the meeting.

The report recommends that the trees be removed from site by suitably qualified individuals on behalf of Iwi ahead of the contact work.

WC04/15 Morrison/Troughton CARRIED

DRAINAGE MANAGER’S REPORT (01.011.028)

The Drainage Manager has reported on drainage matters for the Committee’s consideration. The monthly report was attached.

WC04/16 Morrison/Troughton CARRIED

The tender documents have been sent and the closing date for receiving tenders is 25 March 2004.

The Council have received the report from a registered engineer on the likelihood of the damage to the Copper Kettle being due to the location of the drain. The report also suggests various solutions to the problem. The owners of the Copper Kettle Tearooms have also received a copy of the report. The Drainage Manager has been investigating the potential liability to the Council.

His Worship the Mayor questioned why this work needs to be done as he does not think that there is a problem with the water flooding on to properties when there is heavy rain. It was agreed that the Drainage Manager and His Worship the Mayor would go and have a look at Hill Street and that the Drainage Manager would re look at the letters he received about this problem.

Survey work has been completed to enable the design of the re-shaping of the water table to proceed.

WC04/17 Challis/Morrison CARRIED

EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.498.002)

Minutes of the Eastern Plains Drainage District Committee held on Tuesday 24 February 2004 are attached.

04/18 Challis/Trembath CARRIED

It was commented that the problem Council has maintaining the drain is caused by the trees planted by the owners of the property, and that the additional cost of drain maintenance due to the trees should be borne by the owner.

WC04/19 Troughton/Challis CARRIED

WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.499.999)

Minutes of the Western Plains Drainage District Committee held on Wednesday 25 February 2004 are attached.

WC04/20 Challis/Trembath CARRIED

The Drainage Manager commented that the Council has done everything that it said it would do and that the Valuation Authority will notify Mr Nagra of the valuation.

UTILITIES MANAGER WATER SUPPLY REPORT (01.011.025)

The Utilities Manager’s monthly water supply report to the Works Committee was attached.

Details were outlined in the attached report.

WC04/21 Trembath/Dunn CARRIED

Off Stream Storage

The results to the sample survey that Council staff has completed and sent on to Tonkin and Taylor has be withdrawn from Tonkin and Taylor and sent to Opus for evaluation.

The Utilities Manager’s monthly wastewater and refuse report to the Works Committee was attached.

Details were outlined in the attached report.

WC04/22 Dunn/Trembath CARRIED

Waitakaruru Wastewater Scheme

The tender date for registrations of interest for the design and construction of a new wastewater treatment plant and associated reticulation and ancillary items has been extended to 31 March 2004.

The final cost of replacing approximately 30 metres (manhole to manhole) of a section of the Station Road 450mm diameter main trunk sewer will be approximately $24,000.

The Council is presently investigating the feasibility of joining forces with MMPDC in combining the contracts to attract cheaper rates by offering a larger area. It was questioned why we were not consulting with TCDC as well.

The financial report on works and services activity accounts for the 8 months ended 29 February 2004 was not available at the meeting.

There was no general business.

WC04/23 Dunn/Trembath CARRIED

The Regional Manager, Transit NZ Hamilton Regional Office, has invited submissions to review the priorities of state highway projects in the 10-year plan to form the basis of the 2004/05 State Highway Programme to be submitted to Transfund for funding. Submissions as to priority order are invited for large projects (value greater than $3m) and Block Projects (value less than $3m). A copy of the letter in this regard was attached to the report.

It is recommended that Council supports the Regional Land Transport submission by submitting a similar prioritisation.

WC04/24 Morrison/Dunn CARRIED

His Worship the Mayor noted that the power point presentation concerning the Kopu Bridge which was prepared by the District Engineer was greatly appreciated by the Hauraki District Council and the meeting of the Regional Land Transport Committee. The District Engineer was thanked for this preparation.

The meeting closed at 11.50am.

CONFIRMED

D E Challis

April 2004