RESOLVED

04/281 Meyers/Gordon CARRIED

There were no late items.

ORDINARY MEETING HELD ON THURSDAY 25 NOVEMBER 2004

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 25 November 2004 be taken as read and confirmed.

04/282 Baker/Meyers CARRIED

Discussion was held regarding the pricing for total cost of the upgrade to the Paeroa War Memorial Hall roof. It was suggested that the upgrade to the roof of the small hall should go ahead and that details of funding be made available for this project at the December Council meeting. At the request of the Paeroa Ward Committee, staff was also requested to investigate estimated costs for a complete upgrade to the entire hall roof to be available at the next Council meeting.

It was advised that a meeting has recently been held with the Community Services Manager and involved parties concerned with the establishment of a Maori section in the Waihi Cemetery.

EXTRAORDINARY MEETING HELD ON THURSDAY 18 NOVEMBER 2004

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 18 November 2004 be taken as read and confirmed.

04/283 Carmine/Baker CARRIED

HEARINGS COMMITTEE – Friday 26 November 2004

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Friday 26 November 2004 be received and the recommendations contained therein adopted.

04/284 Carmine/Gordon CARRIED

MR AND MRS R & C EVERITT – NOISE ISSUES WITH MARTHA MINE (64.601.999)

The Manager, Planning and Environmental Services presented a report regarding an expression of concern about noise levels from the pit operation at the Martha Mine.

RESOLVED

THAT the report be received.

04/285 Gray/Trembath CARRIED

The Manager Planning and Environmental Services stated that the report detailing the complaint will be presented later in the meeting ‘in-committee’. He explained the process of monitoring the noise levels from the mine and emphasised that variations can be found in the noise levels due to the change in weather conditions. He reported that he has been working with the mining company to establish a mitigation plan to monitor the noise levels and that Council are putting measures in place to address all issues of noise disturbance which have been raised by the public.

Cr Milner attended the meeting at 10.20am.

POHUTUKAWA RESERVE, WHIRITOA – REQUEST TO RELAX BUILDING YARD REQUIREMENT ON NEIGHBOURING PROPERTY (02.614.999)

The Community Services Manager presented a report regarding a request to approve a waiver of a yard boundary requirement for an extension to an existing dwelling which is located alongside the Pohutukawa Reserve at Whiritoa.

The property owners wish to construct a workshop on the ground floor and an open deck plus a bedroom on the second floor. Attached was a site plan of the property and elevation plans of the proposed addition showing access from the property onto the reserve.

Discussion was held regarding the request to approve a waiver of the yard boundary requirement. It was decided that the extension be allowed subject to there being no direct access onto the reserve from any doorway from the workshop and that there cannot be any structure constructed above the floor of the open deck area.

RESOLVED

THAT the report be received

04/286 Gray/Gordon CARRIED

RESOLVED

THAT the request for a waiver of the yard requirements from Mr & Mrs Hobbins of Fishermans Bend, Whiritoa to allow them to construct their proposed extensions to the common boundary with Pohutukawa Reserve, be granted but subject to only a deck or balcony being constructed, maintained and operated in an open manner at all times

AND THAT there be no direct access (door) onto the reserve

AND THAT the property owner of the reserve advises it will oppose any structure being added above the height of the open decking apart from conventional safety balustrade.

04/287 Baker/Troughton CARRIED

The Community Services Manager presented a report and concept development plan regarding an approval requested for the Kerepehi Industrial Property Development.

Members asked if the location of the storm water and sludge retention areas had been fully considered in the plan. The Community Services Manager stated that until Council have a firm indication of what the demand would be for the type of industrial sites required, it was difficult to confirm the actual layout of the industrial sites and where the storm water sludge retention areas would be located. But it was recognised that the land nearest the highway would be considered as a prime location.

With regard to vehicle access to the development, it was commented that the Town Road would need to be widened to cater for the increased volume of vehicles and the size of vehicles that would be accessing the site once businesses were established there.

RESOLVED

THAT the report be received

AND THAT Council approves the development concept as promoted on the plan submitted with this report, and that it instructs the staff to commence with the initial engineering design for a staged construction of the property when the zoning change is in place

AND THAT staff report again to Council when more detailed information is to hand to allow for a better assessment of the overall project prior to any construction work taking place.

04/288 Lockwood/Trembath CARRIED

KAIHERE COMMUNITY HALL – REQUEST FOR ASSISTANCE (02.130.999)

The Community Services Manager presented a report regarding a request for assistance from the Kaihere Hall Committee towards the cost of shifting the hall from its present site to the Ministry of Education land next to the Kaihere School.

RESOLVED

THAT the report be received.

04/289 Gray/Milner CARRIED

Cllr Gordon spoke to the meeting recommending that Council financially support the Kaihere Hall relocation project. He stated that the understanding is that Council would accept ownership of the property by way of transfer on nil consideration for a temporary period and until the new Kaihere Community Society was formed as the asset belongs to the Kaihere community.

Discussion was held regarding the granting of bridging finance to the Kaihere Community Hall Committee to assist them with the purchase of the building.

RESOLVED

THAT Council financially support the Kaihere Hall relocation project by contributing a grant from the Plains Community Recreational Facilities Development Fund of $10,000.

04/290 Gordon/Challis CARRIED

RESOLVED

THAT Council staff investigate the granting of bridging finance to the Community subject to a respective sale and purchase agreement on the land and present a report at the Council meeting on 23 December 2004.

04/291 Gordon/Troughton CARRIED

REVIEW OF CODE OF CONDUCT (01.000.000)

The Community Services Manager presented a report regarding the Code of Conduct which was adopted by Council in November 2003. A copy of the code was attached. The Chief Executive stated that the policy needs to be reviewed by Council to establish what the objectives of the policy are.

It was suggested that a Committee be set up to review the process and objectives pertaining to the Code of Conduct policy. Upon further discussion, it was decided that the Remuneration Review Committee be nominated to undertake this review.

RESOLVED

THAT the report be received

AND THAT Council considers reviewing the Code of Conduct

AND THAT the process of the review of the code of conduct be undertaken by the Remuneration Review Committee.

AND THAT the Committee membership for adjudicating on matters of concern relating to the Code of Conduct be appointed.

04/292 Baker/Troughton CARRIED

PRICING OF STAGE NO. 2 SECTIONS (03.220.003)

The Community Services Manager presented a report regarding the pricing of Stage No. 2 sections at the Kaihere Road development in Ngatea. Details of the terms of sale and recommended prices of the sections were also presented.

RESOLVED

THAT the report be received

04/293 Lockwood/Bubb CARRIED

RESOLVED

THAT the prices inclusive of GST for the sale of the twelve sections from stage No.2 of the development of Lot 4 Kaihere Road, Ngatea be as listed below:

RAHU ROAD LAND TAKE AND ROAD STOPPING (40.397.998)

The Community Services Manager presented a report from the District Property Manager regarding Council consent to have land taken for road from private properties. In order to provide adequate area for the construction of a new road to replace that severely compromised by subsidence. Council needed to give consent for the land to be taken for road from three properties which were detailed in the attached plan.

RESOLVED

THAT the report be received

AND THAT Council grants consent pursuant to Sections 20, 116 & 117 of the Public Works Act 1981, in respect to SO Plan 346046 and Land Requirement Plan (Opus Int. Consultants) 5/H164/641:

Area A: Council purchases 560 square metres for road;

Area B & C: Council acquires 1637 square metres for road; Council stops road as defined by section 1 of 1604 square metres on SO plan 346046 and that this area stopped is amalgamated with Section 75 Blk XIII Ohinemuri SD.

And, Area E: Council stops the area of road defined as Section 2 of 1360 square metres SO Plan 346046 and amalgamates with Section 170 Blk XIII Ohinemuri SD.

04/295 Lockwood/Trembath CARRIED

WAIHI SPORTS ‘N’ ACTION GROUP PRESENTATION

Members of the WCCC attended the meeting at 11.25am and gave a power point presentation outlining the background of the Waihi Sports ‘N’ Action Group.

One of the projects identified by the Waihi Community Consultative Committee was that of a Combined Sporting Facility for Waihi.

The group have taken on the name Sport ‘N’ Action Waihi and have consolidated their ideas to a stage where they feel that it would be advantageous to present these to the Council. Attached for the members information was a brief summary of this project prepared by the group for a recent presentation to the WCCC.

His Worship invited the Councillors to ask any questions they may have concerning any aspects of the presentation. Councillors asked what process have the Group considered to source funding for the establishment of the sport and recreation facilities proposed. In response, the group stated they are looking at various options for funding which will require further consideration and development over time.

The Councillors commended the group on their presentation and congratulated them on the considerable resource and time in which they have put into developing a collective vision for Waihi particularly in the recreational development of the town.

Members emphasised that the group need to keep the momentum of the vision for recreational development in Waihi going to achieve the goals which they have set for the future development of the town.

The meeting adjourned at 12.00.

The meeting reconvened at 12.10pm

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

LEGAL PRIVILEGE

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information may compromise Councils’ legal professional privilege.

Subject: Newmont Waihi Gold – Martha Mine Noise – Legal Opinion (DELETED)

04/296 Baker/Bubb CARRIED

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

PRIVACY OF PEOPLE

THAT pursuant to Section 48(a) of the Local Government Official Information and Meetings Act 1987, the public be excluded from the proceedings of the meeting during which the matter listed below will be dealt with ON THE GROUNDS THAT the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

Subject: ; Mr and Mrs Prescott – Claim re dwelling, 294 River Road, Ngatea (DELETED)

04/297 Baker/Bubb CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

04/302 Carmine/Baker CARRIED

The meeting closed at 12.45pm.

CONFIRMED

J P Tregidga

December 2004