RESOLVED

THAT the apology of Crs K W Trembath, B T Wightman and J M Bubb be received and sustained.

06/26 Gordon/Troughton CARRIED

There were no late items.

ORDINARY MEETING HELD ON THURSDAY 26 JANUARY 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 26 January 2006 be taken as read and confirmed.

06/27 Lockwood/Carmine CARRIED

Cr Gordon raised an issue requesting improved signage be installed on Haywards Road to indicate that this was the route to Kaihere Road. Many trucks were using Darlington Street and Haywards road as an alternative to SH2 through Ngatea.

At the Council meeting of 26 January 2006 is was resolved that an amnesty be offered to the public for the free disposal of storm damage greenwaste at the Paeroa and Waihi transfer stations on the two recent weekends. To improve clarity of how the amnesty would work, it was requested that a policy be developed which clearly outlines to the public and staff under what circumstances this amnesty will be offered by Council.

It was therefore suggested that the District Engineer and the Chief Executive meet to discuss how Council could manage this amnesty for the free disposal of storm damage greenwaste in future and report back to Council.

LTCCP – FINANCIAL POLICY REVIEW – 2 (01.012.024)(29KB)

A report from the Corporate Services Manager regarding the review of financial policies for inclusion in the 2006-16 Long Term Council Community Plan was presented.

RESOLVED

THAT the report be received

06/28 Lockwood/Gray CARRIED

The meeting adjourned at 10.30am.

The meeting reconvened at 10.52am.

RESOLVED

THAT the following policies be adopted as amended and included in the 2006-16 Long Term Council Community Plan.

• Rates Remissions - Rating of Community, Sporting and Other Organisations
• Remission of Multiple Owned Maori Freehold Land Policy
• Rates Remissions – Natural Disasters and Emergencies
• Rates Remissions – Voluntarily Protected Land
• Rates Remissions – Low Value Land
• Revenue and Financing Policy

06/29 Carmine/Baker CARRIED

YOUTH POLICY DISCUSSION DOCUMENT (06.502.005) (230KB)

A report from the Corporate Planner regarding the Youth Policy Discussion Document to be considered for inclusion in the Hauraki Community Plan 2006-16 was presented.

RESOLVED

THAT the report be received.

06/30 Carmine/Gordon CARRIED

Cr Gray commented that he has received a great deal of support from the business community wishing to work with Council to establish a youth training initiative in the district.

RESOLVED

THAT Council approve the discussion document for inclusion in the Hauraki Community Plan 2006-16 as a Draft Youth Policy for consultation pursuant to Section 83 of the Local Government Act, 2002 in conjunction with the Hauraki Community Plan 2006-16.

06/31 Gordon/Milner CARRIED

The Chief Executive presented a report received from Cr Hayden, Chairman of Hauraki Rail Trail Inc. requesting Councils support of its Rail Trail Project to be included for consideration of funding in the 2006-16 LTCCP. A progress report was also provided which outlined the work the group has undertaken in forwarding the project to date.

RESOLVED

THAT the report be received.

06/32 Hayden/Troughton CARRIED

Discussion was held as to the benefits the walking/cycling trail would bring to the district. It was advised that the proposal needs to be agreed by Council in principal before being considered for inclusion in the 2006-16 LTCCP.

The members gave their support to the Waihi to Paeroa Rail Trail project in principle and approved that funding be granted to the group over the next two years to be used for assessment purposes and that a walking/cycling trail be established in the section of the redundant railway corridor between Paeroa and Waihi.

It was suggested that the expenditure to be considered on a project basis.

RESOLVED

THAT Council supports the Waihi to Paeroa Hauraki Rail Trail in principle

AND THAT Council approves the funding of $10,000 over the next two years to Hauraki Rail Trail Inc. for assessment purposes relating the Waihi to Paeroa proposal.

06/33 Lockwood/Challis CARRIED

Cr Meyers left the meeting 11.40am.

The meeting adjourned at 11.55am.

The meeting reconvened at 12.55pm

The Manager: Planning and Environmental Services, Mark Buttimore introduced the purpose behind the Local Government Act and the subsequent reflection of this on the strategic planning processes and development of the LTCCP for 2006-16. 

Mr Buttimore outlined the key changes to the Long Term Council Community Plan from the 2004-14 Plan.  These included a sustainability and well-being focus; a significant change in the flow of the document; incorporation of community outcomes and how Council contributes to these; Regional Community Outcomes and a review of the Groups of Activities and the levels of service. 

Mr Buttimore stated that further work on the ‘Future Directions’ and the ‘Major New Works’ sections will be closer to a finalised stage following Councils consideration of estimates.  Performance Measures are also going to be revised between now and next Council meeting where the draft will be re-presented with the financial data included. 

Mr Buttimore asked for comment and Councillor feedback on the document.  Cr Gordon queried if there would be a summary.  A summary will be produced and will be provided to Council in draft form in March. 

Suggestions were provided by Councillors on specific wording corrections particularly in the community outcomes section.

Discussion was held on the Future Directions section, the collaborative projects section and the group of activities sections.

Mr Buttimore highlighted the next phases of the process, with estimate consideration being next week; Council will be presented with the full draft LTCCP for initial approval for the 23^rd February Council meeting.  The first draft is to be delivered to Audit and subsequently the Office of the Auditor General (OAG) on the 24^th February.  Council will be presented with the draft for approval following Audit and OAG comments for the 16^th March Council meeting.  It is proposed Council adopt the draft on the 30^th March for consultation via the Special Consultative Procedure.

The meeting closed at 2.15pm

CONFIRMED

J P Tregidga

23 February 2006