RESOLVED

THAT the apology of Crs I D Troughton and P A Milner be received and sustained.

06/62 Baker/Bubb CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the matter was considered urgent.

06/63 Gordon/Hayden CARRIED

ORDINARY MEETING HELD THURSDAY 9 FEBRUARY 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 9 February 2006 be taken as read and confirmed.

06/64 Baker/Carmine CARRIED

PLAINS WARD COMMITTEE (01.005.030) – Tuesday 7 February 2006

Cr Challis presented the minutes.

RESOLVED

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 7 February 2006 be received and the recommendations contained therein adopted.

06/65 Challis/Gray CARRIED

PAEROA WARD COMMITTEE (01.007.030) – Tuesday 7 February 2006

Cr Bubb presented the minutes.

RESOLVED

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 7 February 2006 be received and the recommendations contained therein adopted.

06/66 Bubb/Meyers CARRIED

WAIHI WARD COMMITTEE (01.008.030) – Tuesday 7 February 2006

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 7 February 2006 be received and the recommendations contained therein adopted.

06/67 Baker/Carmine CARRIED

CHIEF EXECUTIVE’S REPORT (01.000.020) (20KB)

The Chief Executive’s monthly report was tabled at the meeting.

RESOLVED

THAT the Chief Executive’s monthly report be received.

06/68 Lockwood/Gray CARRIED

Staff

The Chief Executive updated the members on recent staffing matters.

A report from the Corporate Services Manager was presented regarding the Rates Remissions Policy.

RESOLVED

THAT the report be received.

06/69 Trembath/Gray CARRIED

Rates Remissions on Low Value Properties – Setting Threshold Value (12KB)

At the Council meeting of 9 February 2006, the proposed policy on the remission of rates on low value properties was discussed. The policy was adopted with an interim value of $2,000 noted as the threshold. It was requested that further information be provided so that Council could determine what threshold value should be applied in the remission policy relating to low value properties.

The members were requested to consider what threshold value should be included in the policy. After discussion on the matter, the members agreed that a threshold value of $5,000 be included in the remission policy.

RESOLVED

THAT Council approve the threshold value of $5,000 to be included in the policy on Rates Remission of Low Value properties for inclusion in the Long Term Council Community Plan 2006-16.

06/70 Carmine/Gordon CARRIED

Summary Statement of Cost of Services

The Corporate Services Manager tabled the Summary Statement of Cost of Services for the 7 months ended 31 January 2006 for the members’ information. The summary covered all areas of service provided by Council.

RESOLVED

THAT the Summary Statement of Cost of Services for the 7 months ended 31 January 2006 be received.

06/71 Gordon/Wightman CARRIED

The Planning and Environmental Services Managers monthly monitoring report for December/January 2006 was presented for the members’ consideration.

RESOLVED

THAT the report be received.

06/72 Lockwood/Trembath CARRIED

Settlement of Plan Change 9, Whiritoa – Appeal to Environment Court

The Planning and Environmental Services Manager provided a verbal report requesting Councils approval to authorised him to settle an Environment Court Consent Order.

It was advised that the settlement was the result of appeals to the decision resolved at the Reconvened District Plan Committee Hearing of 13 June 2005, in which submissions were heard to Proposed Plan Change 9 – rezoning of land in Whiritoa from rural-residential to residential. The appellants and the applicants have now settled with Council outside of the Environment Court Hearing process. It was therefore now requested that Council be authorised to settle the Consent Order allowing for the Plan Change to be adopted into the District Plan.

RESOLVED

THAT the verbal report of the Manager, Planning and Environmental Services be received

AND THAT the Planning and Environmental Services Manager be authorised to settle the Environment Court Consent Order generally in accordance with the report.

06/73 Trembath/Hayden CARRIED

Favona Decline

The Manager, Planning and Environmental Services provided an update on the Favona Decline – Waihi

It was proposed that a visit be undertaken by Councillors to the Favona site to view the operation and that the mining company provide a presentation to Council on the progress of the decline.

The Mayor advised that he will communicate with the mining company requesting they provide a presentation on the progress of the project to the 30^th of March 2006 meeting.

The meeting adjourned at 10.30am.

The meeting reconvened at 10.50am.

HAURAKI DISTRICT SPORTS CO-ORDINATOR - ACTIVITY REPORT

The Hauraki District Sport Co-ordinator, Julie Stephenson presented the Activity Report for the period from 5 October 2005 to February 2006. The report covered highlighted achievements in the Hauraki District.

RESOLVED

THAT the report be received.

06/74 Hayden/Wightman CARRIED

STATEMENT OF PROPOSAL – PROPOSED SOCIAL IMPACT OF GAMBLING POLICY (01.712.044) (12KB)

A report from the Manager, Planning and Environmental Services was presented regarding a recommended change to the current Gambling Policy.

Following Councils’ adoption of its gambling policy on Class 4 Gaming Venues in 2004, it was agreed that a policy be developed to assess the social impacts of gambling in the Hauraki District. A copy of the draft policy was circulated separately for the members’ consideration. It was requested that Council now approve the draft policy for public consultation.

RESOLVED

THAT the report be received.

06/75 Lockwood/Gray CARRIED

RESOLVED

THAT the draft policy document be approved by Council for public consultation pursuant to Section 83 of the Local Government Act, 2002.

06/76 Carmine/Baker CARRIED

REVIEW OF FEES AND CHARGES – RESOURCE MANAGEMENT ACT, 1991 AND LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT, 1987 (01.505.000)  (61KB)

A report was presented from the Manager, Planning and Environmental Services regarding the review of fees and charges set under the Resource Management Act.

RESOLVED

THAT the report be received.

06/77 Bubb/Challis CARRIED

RESOLVED

THAT the Proposed Statement of Proposal recommending an amended schedule of fees and charges set under Section 36 of the Resource Management Act, 1991 and Section 44A of the Local Government Official Information and Meetings Act,1987 be approved for public consultation pursuant to Section 83 of the Local Government Act, 2002.

06/78 Trembath/Bubb CARRIED

EARTHQUAKE PRONE AND DANGEROUS AND INSANITARY BUILDINGS POLICY (62.000.014) (126KB)

A report was presented from the Manager, Planning and Environmental Services regarding the draft policy document to be considered for the Special Consultative Procedure. A supporting report from the Institute of Geological and Nuclear Sciences prepared for the Hauraki District was also available separately for the member’s information. The Supervisor, Environmental Services was also in attendance for the presentation of the report.

Council asked that clarification on the economic difference between 33% and 67% compliance be obtained during the consultative period.

RESOLVED

THAT the report be received.

06/79 Trembath/Hayden CARRIED

RESOLVED

THAT this draft policy document be approved by Council for the Special Consultative Procedure pursuant to Section 83 of the Local Government Act, 2002.

06/80 Carmine/Baker CARRIED

The meeting adjourned at 12.08pm.

The meeting reconvened at 1.00pm.

DOG REGISTRATION FEES 2006/07 (63.100.000) (13KB)

A report from the Supervisor, Environmental Services was presented regarding the review of the Dog Control Policy.

RESOLVED

THAT the report be received.

06/81 Lockwood/Carmine CARRIED

RESOLVED

THAT a full review of the Dog Control Policy be undertaken during the 2006/07 year following consideration of an issues and options paper

AND THAT dog registration fees for 2006/07 be set as recommended and advertised in June, 2006.

06/82 Lockwood/Trembath CARRIED

HAURAKI COMMUNITY PLAN 2006-16 FIRST DRAFT FOR CONSIDERATION (01.710.108) (22KB)

A report from the Manager, Planning and Environmental Services regarding the first draft of the Hauraki Community Plan 2006-16 was presented. A copy of the draft document was available for the members’ consideration.

RESOLVED

THAT the report be received.

06/83 Gray/Hayden CARRIED

The Manager, Planning and Environmental Services requested that the Audit Sub committee be authorised to undertake a review of any amendments to the draft document following approval of the discussion draft and the submission of the document to the Audit Office. It was advised that the final draft as reviewed by the Audit Office is due to Council on 16 March 2006 and the final copy is due for adoption on 30 March 2006.

After further discussion, it was then agreed that the Audit Committee consisting of the Mayor, Crs Carmine, Gordon and Troughton be given the delegated authority to review amendments to the draft document.

RESOLVED

THAT the Audit Subcommittee be given delegated authority to review the Draft Haruaki Community Plan 2006-16 first draft for consideration to be provided to the Audit NZ and the Office of the Auditor General for review.

06/84 Lockwood/Trembath CARRIED

RESOLVED

THAT the preliminary Draft Hauraki Community Plan 2006-16 be approved

AND THAT the Hauraki Community Plan 2006-16 as amended be provided to Audit NZ and the Office of the Auditor General for review.

06/85 Lockwood/Bubb CARRIED

SUMMARY HAURAKI COMMUNITY PLAN 2006-16 PROPOSED FORMAT 01.710.108) (16KB)

A report was presented from the Corporate Planner outlining the Summary of Proposal format for the Draft Long Term Council Community Plan 2006-16 to be presented and approved at the Council meeting of 16 March 2006.

RESOLVED

THAT the report be received

AND THAT the Draft Long Term Council Community Plan Summary of Proposal draft format be approved in principle

AND THAT a formal Summary of Proposal be prepared and presented to Council at the 16^th March 2006 Council Meeting

06/86 Lockwood/Carmine CARRIED

ROADING MANAGERS REPORT (01.011.029) (84KB)

The District Engineer reported on roading matters for the month of January 2006.

RESOLVED

THAT the report be received.

06/87 Lockwood/Trembath CARRIED

A concern was raised as to the disruption caused to traffic due to an accident which had recently occurred on SH2 in the Karangahake Gorge. The Mayor advised that Council will communicate with Transit NZ requesting an explanation as to why there was such a significant delay in reopening the state highway.

TRAMLINE ROAD SEAL EXTENSION (01.001.029) (28KB)

The District Engineer reported on the Tramline Road seal extension.

RESOLVED

THAT the report be received.

06/88 Challis/Bubb CARRIED

Discussion was held regarding the Tramline Road seal extension project which was identified as a priority seal extension site as part of the ten year work programme reported to the December Council meeting.

It has been requested that the road be sealed to reduce the dust nuisance apparent to residents living on the road. After further discussion in considering the cost of sealing the road and the limited usage the road receives, it was agreed that the road remain unsealed and that an improved wearing surface be constructed on the section of Tramline Road which creates a dust nuisance to residents.

RESOLVED

THAT the Tramline Road seal extension project is not undertaken and that Council constructs an improved wearing surface to reduce dust and future unsealed maintenance costs.

06/89 Challis/Baker CARRIED

ACTING UTILITIES MANAGER WATER SUPPLY REPORT (01.011.025) (42KB)

The District Engineer reported on district water supply utilities for the month of January 2006.

RESOLVED

THAT the report be received.

06/90 Bubb/Carmine CARRIED

ACTING UTILITIES MANAGER WASTEWATER REPORT (01.011.025) (25KB)

The District Engineer reported on district wastewater utilities for the month of January 2006.

RESOLVED

THAT the report be received.

06/91 Trembath/Lockwood CARRIED

ACTING UTILITIES MANAGER REFUSE REPORT (01.011.025) (13KB)

The District Engineer reported on district refuse utilities for the month of January 2006.

RESOLVED

THAT the report be received.

06/92 Meyers/Hayden CARRIED

DRAINAGE MANAGERS REPORT (01.011.028) (18KB)

The District Engineer reported on district drainage matters for the month of January 2006.

RESOLVED

THAT the report be received.

06/93 Carmine/Baker CARRIED

Minutes of the Western Plains Drainage District Committee held on Wednesday 25 January 2006 were presented.

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee held on Wednesday 25 January 2006 be received and the recommendations contained therein adopted.

06/94 Lockwood/Hayden CARRIED

ROAD STOPPING – SH26 TIROHIA (02.599.999) (12KB)

The Community Services Manager presented a report from the Executive Officer – Community Services regarding a small segregation reserve which had been requested by Transit NZ to be declared as road. It was advised that the road stopping is to assist with the completion of the realignment works on SH26, Tirohia. The plan of the area was attached to the report.

RESOLVED

THAT the report be received.

06/95 Trembath/Gordon CARRIED

RESOLVED

THAT Council pursuant to Section 114 of the Public Works Act 1981 hereby gives consent for the area being Lot 3 DPS 32956 which adjoins Lot 1 DPS 32956 being Local Purpose Reserve (segregation strip) containing 33 sq metres and being part of the area marked ‘F’ on SO Plan 58279 be declared as road.

06/96 Lockwood/Bubb CARRIED

ASSISTANCE WITH INFRASTRUCTURE COSTS (42.301.006) (18KB)

The Mayor presented a report from the Economic Development Officer regarding a request received from a business operation requesting assistance towards a connection to the Puke Road effluent disposal line.

The Mayor stated that this business is a worthwhile venture being established in the township and gave his support that a subsidy be granted to the company on the basis that the they would be one of a number of businesses which would be using the line in the future.

RESOLVED

THAT the report be received.

06/97 Carmine/Bubb CARRIED

RESOLVED

THAT Council provide Mead International with financial assistance of up to $10,000 for connection to the Puke Road effluent disposal line.

06/98 Baker/Bubb CARRIED

The meeting closed at 2.50pm.

CONFIRMED

J P Tregidga

16 March 2006