RESOLVED

THAT the apology of Crs P A Milner, K W Trembath, J M Bubb and T Meyers.

06/34 Lockwood/Wightman CARRIED

An outline on the process of the meeting was provided by the Corporate Services Manager. Each activity was discussed in detail and the following changes were made to the
Council estimates that were provided in the agenda.

There is an error of $25,000 included for the 2005/06 year for Council grants. This has been omitted. There is a $5,000 overall increase and the original allocation for the Mayoral Grants has been split to provide the appropriate accountabilities.

RESOLVED

THAT the total amount provided for District Community Assistance Grants be increased to $30,000, and that $15,000 be for Mayoral Grants and $15,000 be for Council grants

06/35 Lockwood/Wightman CARRIED

The Democracy activity, the Policy Development activity and the Iwi Liaison activities were all discussed with no further changes resulting.

Discussion was held on the roading activity in general.

A change is to be made from stock underpass subsidies to stock crossing subsidies for clarity.

Council has signalled that a paper be presented by staff to council on roading mats and the appropriateness of including this as policy in the future.

RESOLVED

THAT the seal extension programme be reduced by $250,000 per annum

AND THAT $663,000 for kerb and channel construction be included into the Draft Long Term Council Community Plan 2006-16.

06/36 Challis/Baker CARRIED

RESOLVED

THAT $350,000 per annum for amenity maintenance be approved for 2006-16 and included in the Long Term Council Community Plan 2006-16.

06/37 Wightman/Troughton CARRIED

Water

Discussion was held on the water activity. The predominant change in the water activity is as a result of depreciation.

There were no specific changes to the financials of the water supply activity

The District Engineer proposed that the $300,000 allowed for the extension of the Waitakaruru Wastewater Scheme for 2006/07 and 2007/08  is  an over-provision.  This has been amended to $120,000 for 2006/07 with $50,000 provided in 2007/08. Provision of $40,000 has been made for nitrogen  and phosphate removal at the Waitakaruru wastewater treatment plant. 

RESOLVED

THAT $170,000 be included into the Draft Long Term Council Community Plan 2006-16 for extending Waitakaruru Wastewater Treatment Plant

AND THAT $40,000 be allowed for the removal of nitrogen and phosphate at the Waitakaruru Wastewater Treatment Plant

06/38 Challis/Baker CARRIED

RESOLVED

THAT $300,000 be included into the Draft Long Term Council Community Plan 2006-16 for forest irrigation at Whiritoa in 2009/10

06/39 Carmine/Troughton CARRIED

RESOLVED

THAT $310,000 for the Kerepehi Treatment Plant upgrade be included into the Draft Long Term Council Community Plan 2006-16.

06/40 Challis/Baker CARRIED

THAT $15,000 be included into the Draft Long Term Council Community Plan 2006-16 for the Kerepehi rising main investigations.

06/41 Carmine/Troughton CARRIED

RESOLVED

THAT $360,000 be included over the life of the Draft Long Term Council Community Plan 2006-16 for Paeroa Wastewater reticulation.

06/42 Baker/Gray CARRIED

RESOLVED

THAT $160,000 be included into the Draft Long Term Council Community Plan 2006-16 for Junction Road pump station septage facility

06/43 Gordon/Troughton CARRIED

RESOLVED

THAT $300,000 for 2007/08 and $100,000 in 2008/09 be included into the Draft Long Term Council Community Plan 2006-16 for Victoria Street rising main

AND THAT an additional $80,000 for renewal for the Waihi Victoria Street pump-station pump replacement in 2006/07.

06/44 Wightman/Hayden CARRIED

Land Drainage

The District Engineer outlined the drainage activity is in predominantly focused on maintenance.

RESOLVED

THAT $2,225,000 be included into the Draft Long Term Council Community Plan 2006-16 for the Pouarua-Maukoro drainage scheme.

06/45 Challis/Gray CARRIED

The meeting adjourned for lunch at 12.20pm

Councillor Troughton left at 12.20pm.

The meeting reconvened at 1.00pm

Stormwater

No financial changes were made to the stormwater activity. Further elaboration is to be included into the future directions section of the Long Term Council Community Plan regarding reviewing Urban Stormwater funding at a later stage. Most of the increase of the stormwater activity was as a result of depreciation.

RESOLVED

THAT $150,000 be included into the Draft Long Term Council Community Plan 2006-16 for public toilets in the main street of Paeroa.

06/46 Carmine/Baker CARRIED

RESOLVED

THAT $5,000 per annum be included into the Long Term Council Community Plan 2006-16 for social service and community initiatives.

06/47 Lockwood/Carmine CARRIED

RESOLVED

THAT $13,400 per annum for youth initiatives be included into the Long Term Council Community Plan 2006-16

06/48 Wightman/Hayden CARRIED

RESOLVED

THAT the continuation of funding for Social Services Waikato be included for the life of the plan subject to satisfactory progress reports from Social Services Waikato

06/49 Wightman/Carmine CARRIED

RESOLVED

THAT $25,000 be included into the Long Term Council Community Plan 2006-16 for Sister Cities;

06/50 Carmine/Hayden CARRIED

RESOLVED

THAT $10,000 every third year for statistical information be approved

AND THAT $2,000 be allowed for every year between.

06/51 Hayden/Wightman CARRIED

Project Assistance

RESOLVED

THAT $10,000 per annum for project assistance be considered.

06/52 Gray/Carmine CARRIED

The consideration of estimates is to be continued at 9.00am Wednesday 15^th February 2005.

The meeting adjourned at 3.05pm

Meeting reconvened at 9.05am 15^th February, 2006

RESOLVED

THAT the apology of Crs P A Milner, K W Trembath, I D Troughton and T Meyers.

06/53 Challis/Baker CARRIED

Discussion was held on the contribution to Whiritoa Surf Lifesaving for paid lifeguards and the $19,000 is to remain in the plan; inclusion of sports co-ordinator funding into the estimates; inclusion of funding for the public transport for Paeroa to Hamilton.

The request was made for further consideration on the District Beautification plan to be made once the replacement for the Parks and Reserves Manager position is recruited.

The regulatory group of activities was discussed.

RESOLVED

THAT the budget for Regulatory Group of activities be approved for inclusion into the Hauraki Community Plan 2006 -16.

06/54 Lockwood/Gray CARRIED

All overheads were outlined and described in further detail. The predominant increase in overheads is due to an increase in staffing numbers.

An outline on the potential change in Council key software was provided by the Corporate Services Manager.

$100,000 was removed for the Waihi depot development.

Further funding for extending the CCTV programme was discussed. The pilot has been the currently installed cameras at the post office in Paeroa. $30,000 has been included for camera installation on the library building in Waihi to enable a view of the main street and behind the library building.

This matter is to be further of the considered at a later stage. Staff are to visit the site to enable a more accurate assessment to be provided on its current situation and the options surrounding the harvest and ongoing ownership of the forest.

RESOLVED

THAT further information on Mangawara Forest be provided by the Community Services Manager to Council during 2006.

06/55 Hayden/Lockwood CARRIED

Communication Strategy

RESOLVED

THAT a Communication Strategy be developed.

06/56 Carmine/Wightman CARRIED

A presentation was made by the Finance Manager and the Corporate Services Manager on the overall rating impact across all of the district.

Consideration of the Water Net Operating costs was considered as was the water cashflow. Comment was made there should be little need for further capital work over the next 50 years as to what is planned over the next 10 years. Debate was held on the various options of increasing the water charge. It was concluded that the increase be a 5 cent increase in 2006/07, then an increase in accordance with inflation for each thereafter. (estimated 3 cent increase for inflation annually).

RESOLVED

THAT it be approved that the cubic metre rate increase be a increase of 5 cent for the 2006/07 year and then be increased at the rate of inflation thereafter (estimated to be 3 cents per year)

06/57 Gray/Hayden CARRIED

Consideration of the Wastewater Net Operating costs was considered as was the wastewater cashflow.

Debate was held on the various options required of increasing the wastewater charge. It was concluded that the increase be $50 increase, then an increase in accordance with inflation for each year thereafter.

RESOLVED

THAT it be approved that the increase be $50 in 2006/07 for wastewater charges, then increased at the rate of inflation thereafter (estimated to be $15 per annum).

06/58 Gordon/Carmine CARRIED

Councillor Bubb left at 12.10pm

The meeting adjourned at 12.10pm

The meeting reconvened at 12.45pm

Councillor Wightman took no part in the discussion on waste disposal pricing structures.

A discussion took place on the Councils current policy of 100% user fees to recover the costs of operating its transfer station.

RESOLVED

THAT the public/private split be set at 10/90 and fees be set accordingly for the refuse transfer stations.

06/59 Carmine/Baker CARRIED

Cr Challis left at 1.25pm

It was outlined that as a result of the existing capital and operational expenditure, it is estimated that the rise in the general rate is to be just over 4-4.5%. There is going to be some increase in targeted rates.

RESOLVED

THAT all rate changes be incorporated into the Draft Hauraki Community Plan 2006-16.

06/60 Carmine/Lockwood CARRIED

The meeting closed at 1.40 pm

CONFIRMED

J P Tregidga

March 2006