RESOLVED

THAT the apology of Cr A G Gray be received and sustained.

06/01 Gordon/Baker CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the member who raised the item considered that information relating to the subject needed to be addressed as soon as practicable.

06/02 Baker/Lockwood CARRIED

An update was requested on the start date for the construction of the Kopu bridge. The District Engineer advised that due to a change in the priority of funding for a number of projects scheduled by Land Transport NZ, the authority has extended the timing for the construction of the Kopu bridge to 2014.

After discussion on the matter, the members were of the opinion that the Hauraki District Council and Thames Coromandel District Council should present a joint submission to Land Transport NZ expressing their concern on the delay of the project.

RESOLVED

THAT the Chief Executive approach the Thames Coromandel District Council on behalf of Council inviting them to present a joint submission to Land Transport NZ requesting an update and clarification of the start date for the Kopu Bridge construction project.

06/03 Baker/Lockwood CARRIED

ORDINARY MEETING HELD THURSDAY 22 DECEMBER 2005

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 22 December 2005 be taken as read and confirmed.

06/04 Carmine/Bubb CARRIED

HEARINGS COMMITTEE (01.014.030) – Thursday 19 December 2005

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 19 December 2005 be received and the recommendations contained therein adopted

06/05 Carmine/Bubb CARRIED

The Chief Executive’s monthly report was tabled and presented at the meeting.

RESOLVED

THAT the Chief Executive’s monthly report be received.

06/06 Gordon/Lockwood CARRIED

Staff

The Chief Executive updated the members on recent staff changes.

The Chief Executive outlined the need for Council to review its Governance Structure and to advise the Remuneration Authority of this by 1 April 2006. It was therefore requested that an Extraordinary meeting be held on Thursday, 2 March 2006 for the purpose of this review.

RESOLVED

THAT an Extraordinary Meeting of Council be held on Thursday, 2 March 2006 starting at 9.00am in the Council Chambers, William Street, Paeroa for the purpose of reviewing its Governance Structure.

06/07 Wightman/Trembath CARRIED

LTCCP – INFLATION AND DISP (01.012.024) (28KB)

A report from the Corporate Services Manager was presented regarding the Councils LTCCP – Inflation and DISP.

RESOLVED

THAT the report be received.

06/08 Trembath/Lockwood CARRIED

Cr Troughton left the meeting at 10.00am.

LTCCP – FINANCIAL POLICY REVIEW (01.012.024) (117KB)

A report from the Corporate Services Manager was presented regarding the policies to be included for adoption in the 2006-16 LTCCP.

RESOLVED

THAT the report be received.

06/09 Carmine/Baker CARRIED

RESOLVED

THAT the following policies be adopted as amended and included in the 2006-16 Long Term Council Community Plan.

• Liability Management Policy
• Investment Policy
• Appointment and Remuneration of Directors for Council Organisations
• Remission of Penalties Policy
• Remission of Rates Charges on Contiguous Rating Units in Separate Ownership, used jointly as a Single Entity
• Remission of Excess Water Rates
• Remission of Water Rates to Particular Rating Units Policy
• Remission of Rates Assessed in Error Policy
• Postponement Policy
• Remission of Wastewater Rates Assessed on Educational Establishment

06/10 Carmine/Gordon CARRIED

The meeting adjourned at 10.28am

The meeting reconvened at 10.50am.

REVISED WHARVES AND JETTIES BYLAW FOLLOWING HEARINGS (01.711.015) (264KB)

A report from the Community Services Manager was presented regarding the revised Draft Wharves and Jetties Bylaw. A copy of the draft document with amendments resulting from the hearing of submissions to the draft bylaw on 8 December 2005 was available for the members’ consideration.

RESOLVED

THAT the report be received.

06/11 Meyers/Challis CARRIED

RESOLVED

THAT the Draft Wharves and Jetties Bylaw be adopted

AND THAT the proposed amendments to the Draft Wharves and Jetties Bylaw be approved and that in respect to clause 2.4 the vessel size control will be by way of gross tonnage (40 tonnes) rather than by way of length and that clause 2.4 be amended accordingly to reflect this requirement.

AND THAT the submitters be notified of the adoption of the Draft Wharves and Jetties Bylaw.

06/12 Trembath/Baker CARRIED

REVIEW OF POLICIES (01.710.108) (145KB)

A report from the Planning and Environmental Services Manager was presented regarding a review of non-financial policies to be considered in the development process for Councils 2006-2016 Long Term Council Community Plan.

RESOLVED

THAT the report be received.

06/13 Lockwood/Wightman CARRIED

The Planning and Environmental Services Manager advised that a number of detail changes to the policy are recommended.

Council has previously listed all reserves as being Strategic Assets. It was recommended that this broad category be removed from the list of Strategic Assets as the majority of these reserves are small and there are separate consultation requirements under the Reserves Act. In this regard, it was recommended that only the key strategic reserves be listed, being the Hugh Hayward Domain, Paeroa Domain and Owen Morgan Park and that the Gilmour Lake Reserve and Karangahake Reserve also be considered for inclusion in the policy LTCCP given their wider significance.

After discussion, it was agreed that Gilmour Lake Reserve and Karangahake Reserve be included in the 2006-16 LTCCP.

RESOLVED

THAT the policy on Significance and the policy on Development and Financial Contributions as recommended (and as amended) be adopted for inclusion into the 2006-16 Long Term Council Community Plan.

06/14 Baker/Carmine CARRIED

LOT 4 RESIDENTIAL DEVELOPMENT, BENNER DRIVE, NGATEA (03.220.003) (12KB)

A report from the Property Manager regarding the pricing of residential sections in the third development stage of the Benner Drive subdivision was presented by the Community Services Manager.

RESOLVED

THAT the report be received.

06/15 Carmine/Baker CARRIED

The Community Services Manager tabled a list of revised prices for the sections of the Lot 4, Benner Drive Development. It was explained that in considering the present real estate climate, the earlier prices submitted in the report were considered conservative and did adequately recover the extra cost of land purchase for the development. It was however recommended that the revised prices be increased by 5% per section shown in the table submitted at the meeting.

After discussion, the members gave their support that the revised prices be accepted for the sale of the sections in this third stage of the development.

Cr Gordon requested that it be noted to the interested parties of the sections in the (ex Hilligan’s land development), that it is Council’s intention to link Benner Drive by road to Darlington Street, and that what has presently been developed as a cul de sac maybe temporary.

RESOLVED

THAT for the sections to be sold from the third stage of development at Benner Drive and Darlington Street, Council sets the selling prices (inclusive of GST) at an increase of 5% above those prices shown in the Property Manager’s report.

06/16 Baker/Bubb CARRIED

ROADING MANAGERS REPORT (01.011.026) (49KB)

The District Engineer reported on roading matters for the month of December 2005.

RESOLVED

THAT the report be received.

06/17 Challis/Meyers CARRIED

Trucks Parking on Streets

Cr Challis raised an issue of trucks parking in residential streets in Ngatea becoming a nuisance. The Planning and Environmental Services Manager stated that if the parking of trucks on residential streets is allowed under the Transport Act, Council have no right of enforcement. If the practice is found to be illegal under the Act, Council could consider establishing a bylaw to control the parking issue.

It was requested that the Planning and Environmental Services Manager investigate if this issue can be regulated in some way.

The District Engineer requested the members approval that the parking bays in Williams Street, Paeroa are removed and replaced with "no stopping" lines as part of the streetscape project.

RESOLVED

THAT as part of the programmed streetscape improvements and resurfacing work on William Street, that the non – complying parking bays are removed and replaced with "No Stopping" lines, in accordance with the Manual of Traffic Signs and Markings.

06/18 Trembath/Meyers CARRIED

ACTING UTILITIES MANAGER WASTE WATER REPORT (01.011.025) (25KB)

The District Engineer reported on waste water utilities for the month of December 2005.

RESOLVED

THAT the report be received.

06/19 Lockwood/Bubb CARRIED

UTILITIES MANAGER SOLID WASTE REPORT (01.011.025) (13KB)

The District Engineer reported on district solid waste utilities for the month of December 2005.

RESOLVED

THAT the report be received.

06/20 Lockwood/Hayden CARRIED

Amnesty for Greenwaste Refuse

The District Engineer advised that it has been proposed that an amnesty for the disposal of greenwaste be offered to the public at the Paeroa and Waihi transfer stations over the Auckland Anniversary and Waitangi weekend holiday periods. This has been proposed due to the increased debris apparent in the district caused by the recent severe weather conditions.

RESOLVED

THAT an amnesty be offered to the public for the free disposal of storm damage greenwaste at the Paeroa and Waihi transfer stations over the Auckland Anniversary and Waitangi weekend holiday periods.

06/21 Lockwood/Trembath CARRIED

DRAINAGE MANAGERS REPORT (01.011.028) (18KB)

The District Engineer reported on district drainage matters for the month of December 2005.

RESOLVED

THAT the report be received.

06/22 Hayden/Carmine CARRIED

Minutes of the Eastern Plains Drainage District Committee held on Tuesday 20 December 2005 presented.

RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee held on Tuesday 20 December 2005 be received and the recommendations contained therein adopted.

06/23 Challis/Gordon CARRIED

UTILITIES MANAGER – WATER SUPPLY (01.011.025)  (42KB)

The District Engineer reported on water supply utilities for the month of December 2005. The report was presented.

RESOLVED

THAT the report be received.

06/24 Lockwood/Trembath CARRIED

QUARTERLY ECONOMIC DEVELOPMENT REPORT TO 31 DECEMBER 2005 (06.502.999) (24KB)

The Economic Development Officers quarterly report to 31 December 2005 was presented for the members’ information

RESOLVED

THAT the report be received.

06/25 Gordon/Wightman CARRIED

The meeting closed at 12.45pm

CONFIRMED

J P Tregidga

9 February 2006