HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 30 MARCH 2006 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

ORDER OF BUSINESS

1. APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 16 MARCH 2006 1-9

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 16 March 2006 be taken as read and confirmed.

3.2 EXTRAORDINARY MEETING HELD THURSDAY 2 MARCH 2006 10-11

RECOMMENDATION

THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Thursday 2 March 2006 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 14 March 2006 12-14

5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 14 March 2006 15-17

5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 14 March 2006 18-21

 

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 16 February 2006 22-27

6.2 DISTRICT PLAN REVIEW COMMITTEE : PROPOSED PLAN CHANGE 11 - TIDAL REACH (80.000.311) (74KB)  38-43

Monday 23 January and Reconvened 22 February 2006

7. REPORTS

7.1 CHIEF EXECUTIVE’S REPORT (01.000.020)

The Chief Executive’s monthly report will be tabled at the meeting.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

8. FINANCIAL SERVICES 44-56

8.1 The Corporate Services Managers’ financial report for the 8 months ended 28 February 2006 is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

9. REGULATORY PLANNING SERVICES (87KB) 57-77

9.1 The Planning and Environmental Services Managers monthly monitoring report is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

9.2 ADOPTION OF DRAFT HAURAKI COMMUNITY PLAN 2006-16 (01.710.108)(27KB) 78-79

Attached is a report from the Manager, Planning and Environmental Services regarding the adoption of the Hauraki Community Plan 2006-16. A full copy of the document is enclosed separately.

RECOMMENDATION

THAT the report be received

AND THAT pursuant to Section 93 of the Local Government Act, 2002, Council adopts the Draft Hauraki Community Plan 2006-16 (being Hauraki District Councils Long Term Council Community Plan 2006-16) along with the Audit Certificate as required by Section 94 of the Local Government Act, 2002 for release for the Special Consultative Procedure required by Section 83 of the Local Government Act, 2002

AND THAT the Summary Statement of Proposal of the Draft Hauraki Community Plan 2006-16 be adopted and approved for publication with the Special Consultative Procedure.

9.3 PROPOSED PLAN CHANGE 11: TIDAL REACH, WHIRITOA (80.000.311)(19KB) 80-92

Attached is a report from the Supervisor – Resource Management Services regarding Proposed Plan Change 11 and report from the District Plan Committee detailing the hearing process undertaken and concluding recommendations to the Plan Change.

RECOMMENDATION

THAT the report be received

AND THAT Pursuant to Clause 29(4) of Schedule 1 to the Resource Management Act 1991, the Hauraki District Council approves with modifications as set out in Attachment 1 – "Schedule of Amendments to Hauraki District Plan", Proposed Requested Plan Change No. 11 – Tidal Reach, Whiritoa.

10. NETWORK SERVICES

10.1 ROADING MANAGERS REPORT (01.011.026)(118KB) 93-113

The Roading Manager has reported on roading matters for the month of February 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received

Contract Roll-over for HDC 254

RECOMMENDATION

THAT in accordance with the contract documents Contract HDC 254 Roading Professional Services with Opus International Consultants be extended for one year

Contract Roll-over for HDC 274

RECOMMENDATION

THAT Contract HDC 274 Routine Road Maintenance with Works Infrastructure Limited be extended for one year in accordance with the contract documents.

Contract Roll-over for HDC 280

RECOMMENDATION

THAT in accordance with the contract documents and the favourable report from our management Consultant Contract HDC 280 with Energex Limited be extended for one year

Kenny St Parking Issues outside the Waihi Museum

RECOMMENDATION

THAT installing road marking for complying parking bays on both sides of Kenny St from Silverton Road to Rosemont Road

AND THAT in the event of a parking bay deficiency being identified at this location, consideration can be given to reprioritising the Kerb and Channel forward work programme to allow the relevant section of Silverton Rd to proceed.

Ngatitangata Road Safety Improvements

RECOMMENDATION

THAT retrospective approval for the regulatory signage installations as described above be given.

10.2 UTILITIES MANAGER WATER SUPPLY REPORT (01.011.025) (68KB)114-119

The Utilities Manager has reported on district utilities for the month of February 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

10.3 UTILITIES MANAGER WASTE REPORT (01.011.025) (46KB) 120-125

The Utilities Manager has reported on district utilities for the month of February 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

10.4 DRAINAGE MANAGERS REPORT (01.011.028) (29KB)126-129

The Drainage Manager has reported on district drainage matters for the month of February 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received

AND THAT the nominated candidates as scheduled be confirmed as members of the respective drainage district committees, and

AND THAT the unfilled positions be re-advertised as extra-ordinary vacancies.

10.5 EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.498.001) 130-133

Minutes of the Eastern Plains Drainage District Committee held on Tuesday 21 February 2006 are attached.

RECOMMENDATION

THAT the minutes of the Eastern Plains Drainage District Committee held on Tuesday 21 February 2006 be received and the recommendations contained therein adopted.

10.6 WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.499.999) 134-137

Minutes of the Western Plains Drainage District Committee held on Wednesday 22 February 2006 are attached.

RECOMMENDATION

THAT the minutes of the Western Plains Drainage District Committee held on Wednesday 22 February 2006 be received and the recommendations contained therein adopted.

11. GENERAL BUSINESS

11.1 GILMOUR RESERVE STAGE 2 DEVELOPMENT

At the March Waihi Ward Committee meeting, a report was presented informing of the outcome of the tender process. There was only one conforming tender however the tendered price was well over the estimate provided for by Council. The Ward was asked to consider reducing the work content to bring the value of the work to a more acceptable level. The Ward reluctantly agreed to consider reducing some items but were also concerned about dredging methodology. The Project Manager was asked to enquire about how the dredging was intended to be implemented, and to report back to the Council meeting for March 30, 2006.

The Project Manager has made enquiry and that information is under review by staff.  The report is not attached to this agenda and will be sent later to agenda recipients by separate delivery.

11.2 APPOINTMENTS OF ALTERNATE HAURAKI DISTRICT COUNCIL REPRESENTATIVE : WAIKATO CIVIL DEFENCE AND EMERGENCY MANAGEMENT GROUP MEETING – 3 APRIL 2006

Council, as one of the eleven member Council’s of the Waikato CDEM Group, must have a Council appointed member at any meeting of the group to allow that group to function. It is mandatory that full group membership attendance is present.

Council’s current appointed representative is by virtue of office, The Mayor, with Cr Trembath as alternate. Neither of those members can attend the 3 April 2006 meeting, therefore, it is necessary to appoint an alternate from the balance of the Council membership for this meeting.

RECOMMENDATION

THAT Sel Baker be appointed as Hauraki District Council’s alternate representative for the 3 April 2006 Group Meeting

AND THAT Mayor Tregidga’s apology be tendered accordingly.

11.3 REQUEST FOR LEAVE OF ABSENCE – CR M HAYDEN

RECOMMENDATION

THAT Cr Hayden be granted a leave of absence for all Council related meetings between 11 April and 13 May 2006.

12. LATE ITEMS