HAURAKI DISTRICT COUNCIL MEETING

MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 16 MARCH 2006 COMMENCING AT 10.00 AM

PRESENT

His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, J Bubb (2.08-3.00pm), D M Carmine, D E Challis (10.00am-12.55pm and 1.50-3.00pm), G Gray, M J Hayden (10.00am-12.55pm), D C Lockwood, T Meyers, K W Trembath, I D Troughton (9.00am-2.50pm) and B T Wightman
   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer),

R G Paterson (Community Services Manager) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology for absence of Crs P A Milner and B A Gordon and for the lateness of Cr J M Bubb be received and sustained.

06/102 Gray/Hayden CARRIED

LATE ITEMS

There were no late items.

 

CONFIRMATION OF MINUTES

ORDINARY MEETING HELD THURSDAY 23 FEBRUARY 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 23 February 2006 be taken as read and confirmed.

06/103 Carmine/Baker CARRIED

 

EXTRAORDINARY MEETING HELD TUESDAY 14 and WEDNESDAY 15 FEBRUARY 2006

RESOLVED

THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Tuesday 14th and Wednesday 15th February 2006 be taken as read and confirmed.

06/104 Lockwood/Baker CARRIED

 

REPORTS

REGULATORY PLANNING SERVICES

APPOINTMENT OF COMMISSIONER (84.700.280) (18KB)

A report from the Supervisor – Resource Management Services was presented by the Chief Executive regarding the appointment of an independent commissioner to consider a resource consent application.

RESOLVED

THAT the report be received.

06/105 Baker/Carmine CARRIED

RESOLVED

THAT pursuant to section 34(3) of the Resource Management Act 1991, Council appoints Mr Bob Eyeington of Hamilton as Hearing Commissioner to consider and decide the application from Hauraki District Council in relation to the residential use of the former Kaihere Hall site.

06/106 Hayden/Meyers CARRIED

WAIKATO REGIONAL PLAN – COUNCIL’S REFERENCE APPEAL (80.005.011) (33KB)

The Supervisor – Resource Management Services reported on Councils appeal to the Waikato Regional Plan.

RESOLVED

THAT the report be received.

06/107 Challis/Baker CARRIED

RESOLVED

THAT the Council agrees to the settlement of Clauses 5.15 and 5.26 of its reference on the Waikato Regional Plan on the basis of the memorandum and draft Consent Order for the settlement of Rule 3.2.4.5 and Part 5.2.8 respectively, of the Proposed Waikato Regional Plan

AND THAT the Council withdraws Clauses 5.23 and 5.27 of its reference to the Proposed Waikato Regional Plan.

06/108 Carmine/Gray CARRIED

COMMUNITY SERVICES

REPRESENTATION ARRANGEMENTS REVIEW 2006 (01.000.004) (194KB)

A report from the Community Services Manager was presented regarding the requirement of the Local Elections Act 2001 for Council to review its representation arrangements. It was requested that the members consider what arrangement they considered to be appropriate in the Hauraki District to be effective for the two trienniums commencing with the next triennial election in 2007.

Discussion was held as to whether Community Boards be reinstated or that the arrangement stay at the status quo. The members indicated that they would prefer the present structure of Ward Committees and commented that due to the small size of the Hauraki District, they considered individual Ward Committees work more effectively. Council information is more easily accessed by the Wards members (as elected members of Council), whereas, Community Boards can tend to be distanced from the information source. Community Boards would not have a direct role in governance within Council.

RESOLVED

THAT the report be received.

06/109 Lockwood/Carmine CARRIED

RESOLVED

THAT Council determines in accordance with Section 19H of the Local Electoral Act 2001 (the Act), the representation arrangement for the Hauraki district to be effective for the two trienniums commencing with the triennial election to be held on October 13, 2007, is proposed to remain as existed for the 2004 triennium, that being as follows; with the exception of the office of Mayor (which office is elected by the electors of the district as a whole):

Further and in accordance with Section 19J of the Act, Council determines not to constitute a community or communities for the further subdivision of  electoral boundaries within the proposed Ward structure as described hereinbefore as it considers that the boundaries established by the respective Wards sufficiently and satisfactorily identify the communities of interest within Hauraki  and which have been in place and  recognized by the residents  and electors alike since Hauraki district was established in 1989. And, that as the proposed number of elected members to represent each Ward as above,  in Council’s view, provide a fair and effective level of representation for the residents of Hauraki district and satisfy the population ratio test as specified by the Act, Council does not propose to establish community boards as it considers that the proposed level of elected member representation on Council will continue to provide Hauraki with an enhanced average ratio of total number of elected members to total electors in comparison to the national average for district councils.   

06/110 Carmine/Lockwood CARRIED

 

REQUEST FROM WAIHI VOLUNTEER FIRE BRIGADE (03.120.005) (18KB)

A report from the Community Services Manager was presented regarding an enquiry received from the Waihi Volunteer Fire Brigade requesting that Council consider the donation of a vacant skyline garage located at the depot site in Union Street, Waihi. A letter from the Brigade was attached.

RESOLVED

THAT the report be received.

06/111 Trembath/Lockwood CARRIED

RESOLVED

THAT Council approve that the Skyline garage located on the former depot site at Union Street be given to the Brigade

AND THAT the Brigade be responsible for its removal and costs related to its removal

AND THAT Council be responsible for all costs relating to a permit for its removal to be sourced from the Waihi Ward Discretionary Fund.

06/112 Baker/Lockwood CARRIED

 

PRESENTATION - HAURAKIAN CHARITABLE TRUST

The Haurakian Charitable Trust members, Gill Leonard and Neil Gray were in attendance and provided a presentation to Council to inform the members on the purposes and objectives of the Trust and its membership.

 

PRESENTATION - NEWMONT WAIHI GOLD LIMITED

Mr Adriaan van Kersen and Mr Malcolm Lane of Newmont Waihi Gold Limited were in attendance and provided a presentation updating Council on the company’s plans, projects and current progress.

The meeting adjourned at 12.12pm.

The meeting reconvened at 12.55pm.

Crs Hayden and Challis left the meeting at 12.12pm.

LTCCP APPROVAL (01.710.108) (47KB)

A report from the Manager, Planning and Environmental Services was presented by the Corporate Planner regarding the Long Term Council Community Plan 2006-16 which included appendices updating on the progress of the plan and the Summary Statement of Proposal to be considered and approved by the Audit Office and the Office of the Auditor General. Copies of Volume 1 and 2 of the Draft Community Plan 2006-16 were available for the member’s consideration.

RESOLVED

THAT the report be received.

06/113 Carmine/Baker CARRIED

RESOLVED

THAT the Draft Summary of the Draft Hauraki Community Plan 2006-16 as amended be approved for final consideration by Audit New Zealand. 

06/114 Carmine/Baker CARRIED

RESOLVED

THAT the Audit Committee be authorised to approve any further amendments that are required for the issue of the Audit Opinion for the Draft Hauraki Community Plan 2006-16.

06/115 Carmine/Meyers CARRIED

Balanced Budget Statement

The Chief Executive tabled a report regarding Councils requirement to set its operating revenue at a level at least sufficient to meet its operating expenditure, to "balance its budget."

RESOLVED

THAT Council resolve, in accordance with section 100(2) of the Local Government Act 2002, to set operating revenue at a level that is insufficient to meet its operating expenditure in the above cases.

06/116 Troughton/Trembath CARRIED

 

NETWORK SERVICES

REPORT ON TRANSIT NEW ZEALAND – 10 YEAR PLAN (40.900.999) (27KB)

A report from the District Engineer regarding the Transit NZ – 10 Year Plan was tabled at the meeting.

RESOLVED

THAT the report be received.

06/117 Trembath/Wightman CARRIED

The District Engineer outlined the extracts from the Transit NZ Draft 10 Year Plan which are of concern. It was requested that these concerns be conveyed to Transit NZ in the form of a submission, the content and wording of which to be approved by the Mayor, the Chief Executive and the Roading Portfolio Holder, Cr Challis.

The Mayor asked if any other Councillors wished to be involved in the preparation of a submission to Transit NZ. Cr Lockwood advised that he wished to be included.

RESOLVED

THAT a submission addressing the concerns be prepared

AND THAT the submission be subject to the approval of The Mayor, the Chief Executive, the Roading Portfolio Holder, Cr Challis and Cr Lockwood.

06/118 Troughton/Gray CARRIED

GENERAL BUSINESS

REQUEST TO FUND HAURAKI DISTRICT PROFILE (06.502.999) (18KB)

A report from the Economic Development Officer was presented requesting funding approval from Council for an economic profile to be produced for the Hauraki District.

RESOLVED

THAT the report be received.

AND THAT Council approves the early expenditure of $7,000 on a Hauraki District profile budgeted for in the 2006/07 year.

06/119 Carmine/Trembath CARRIED

WAIHOU RIVER ENHANCEMENT TRUST (01.000.999) (19KB)

A report from the Drainage Manager was presented regarding the establishment of the Waihou River Enhancement Trust. The members were advised that the trust has been set up to undertake the development and enhancement of a diverse range of issues associated with the river, including historical, recreational cultural, aesthetic, economic and ecological values.

After discussion on the matter, the members supported the formation of the trust in principle.

RESOLVED

THAT the report be received.

06/120 Trembath/Challis CARRIED

RESOLVED

THAT Council support the principle of the formation of the Waihou River Enhancement Trust.

06/121 Carmine/Challis CARRIED

Cr Troughton left the meeting at 2.50pm

 

COUNCIL WORKSHOP ON REMUNERATION

A workshop was held at the conclusion of the meeting on Elected Member Remuneration.  The purpose of the workshop was to consider the changes to the remuneration scheme as a result of the minor changes that have occurred in the Governance Structure which resulted from the Workshop held on the 2 March 2006, and to allocate the pool for the 2006/07 year.

At the conclusion of the workshop, the Council passed the following resolution on Councillor Remuneration.

RESOLVED

THAT it be recommended to the Remuneration Authority that the salaries for elected members for the 2006/07 year be:

            Deputy Mayor                                              $22,742

            Committee Chair, Category 1                        $17,809

            Committee Chair, Category 2                        $16,464

            Committee Chair, Category 3                        $13,549

            Portfolio, Category 1                                    $13,549

            Portfolio, Category 2                                    $11,979

            Councillor                                                     $9,513

AND THAT the Council reconfirm to the Remuneration Authority that the existing rules for Expenses and Allowances be retained.

06/122 Wightman/Trembath CARRIED

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

1

Purchase of Land

Prejudice to Commercial Position/Negotiations

[s7(2)(b)(ii)]

 

 

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

06/123 Lockwood/Gray CARRIED

Cr Challis returned to the meeting at 1.50pm.

Cr Bubb attended the meeting at 2.08pm.

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

06/126 Lockwood/Meyers CARRIED

 

The meeting closed at 3.00pm.

 

CONFIRMED

 

J P Tregidga

Mayor

30 March 2006