RESOLVED

THAT the apology of Crs M Hayden and B Wightman be received and sustained.

06/127 Baker/Carmine CARRIED

There were no late items.

ORDINARY MEETING HELD THURSDAY 16 MARCH 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 16 March 2006 be taken as read and confirmed.

06/128 Tregidga/Baker CARRIED

It was advised that a proposed visit to the sites of the Favona Decline and the Pumphouse has been tentatively booked for Friday, 21 April and will be confirmed later.

RESOLVED

THAT the minutes of the extraordinary meeting of the Hauraki District Council held on Thursday 2 March 2006 be taken as read and confirmed.

06/129 CARRIED

The Chief Executive advised of changes to the Governance Structure as reviewed at the Extraordinary Meeting of 2 March 2006.

RESOLVED

THAT the Community Safety Committee be dispensed with as there was no requirement for this committee

AND THAT Don Challis be added to the Tetley Quarry Committee

AND THAT the portfolio assignments be retained until at least the next elections

AND THAT an additional portfolio of Solid Waste be established and the George Gray be the portfolio holder

AND THAT Ian Troughton be replaced on the Consultative Committee Water and Waste by George Gray

AND THAT Council confirm the appointment of Cr Troughton to the Eastern Plains Drainage District Committee

AND THAT the Economic Development Committee not have points allocated in terms of Councillor Remuneration

06/130 Challis/Meyers CARRIED

PLAINS WARD COMMITTEE (01.005.030) – Tuesday 14 March 2006

Cr Troughton presented the minutes.

RESOLVED

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 14 March 2006 be received and the recommendations contained therein adopted.

06/131 Troughton/Gray CARRIED

Cr Challis raised a concern of a truck parking outside the Co-operating Parish Church in Darlington Street, Ngatea. To prevent trucks from parking in the area in future, Cr Challis proposed that a ‘no truck parking’ sign be placed on the street in front of the church. In response to this request, the District Engineer advised he is presently conferring with other Councils as to how they regulate this problem and will report his findings to Council as soon as they come to hand.

The Mayor suggested that a letter be sent to the truck company identified by Cr Challis requesting that they do not park in the residential area concerned.

PAEROA WARD COMMITTEE (01.007.030)– Tuesday 14 March 2006

Cr Bubb presented the minutes.

RESOLVED

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 14 March 2006 be received and the recommendations contained therein adopted.

06/132 Bubb/Milner CARRIED

WAIHI WARD COMMITTEE (01.008.030)– Tuesday 14 March 2006

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 14 March 2006 be received and the recommendations contained therein adopted with the exception of the Resolution No. WWC06/34 (Gilmour Reserve Development).

06/133 Baker/Carmine CARRIED

Gilmour Reserve Development – Stage 2 (02.627.999)

The Community Services Manager advised that staff have made an enquiry about the dredging of the lake, and during the discussions conveying that information to the Chairman, the matter of re-examination of the costs became a concern.

The concerns were explained to the members and they agreed that they also were not comfortable with the prices tendered for the work in Stage 2 of the development. It was therefore requested that the work package be broken down into smaller parcels and be carried out as funds allowed within the budget provided. On this basis, it was agreed that the contract would not be awarded as recently advertised.

RESOLVED

THAT Council does not accept the tenders submitted for the second stage of the development project for Gilmour reserve due to the tenders exceeding the budget Council has provided.

06/134 Baker/Carmine CARRIED

 HEARINGS COMMITTEE (01.014.030)– Thursday 16 February 2006

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Tuesday 16 February 2006 be received and the recommendations contained therein adopted.

06/135 Carmine/Bubb CARRIED

DISTRICT PLAN REVIEW COMMITTEE : PROPOSED PLAN CHANGE 11 - TIDAL REACH (80.000.311) (74KB)  - Monday 23 January and Reconvened 22 February 2006

Cr Gordon presented the minutes.

RESOLVED

THAT the minutes of the District Plan Committee meeting held on Monday 23 January and Reconvened 22 February 2006 be received and the recommendations contained therein adopted.

06/136 Gordon/Trembath CARRIED

The Chief Executive’s monthly report was tabled and presented at the meeting.

RESOLVED

THAT the Chief Executive’s monthly report be received.

06/137 Gray/Milner CARRIED

Staff

The Chief Executive updated the members on recent staff changes.

The 2006 Local Government New Zealand Annual General Meeting will be held at the Annual Conference on 17-19 July 2006. The Hauraki District Council is entitled to representation of not more than 3 delegates including the Mayor.

RESOLVED

THAT Council appoints the Mayor as presiding delegate and Crs Sel Baker and Don Challis as alternative delegates in accordance with Rule G15 of the Local Government New Zealand Constitution.

06/138 Gordon/Bubb CARRIED

With the recent restructuring in the Engineering department two new roles have been created that do not have delegated authorities. These roles are the Utilities Manager and the Utilities Engineers.

It was requested that the newly combined role of Utilities Manager – Water Supply, Waste Water and Waste be given delegated authority to enter into contracts up to $20,000. As the Utilities Engineers are also new roles, it was suggested that these positions have the same delegations as the Senior Engineer of contracts up to $2,000.

RESOLVED

THAT subject to conditions on expenditure set out in the delegations manual and subject to any additional conditions as the District Engineer shall see fit to impose, the Utilities Manager is empowered to enter into contracts, and approve payments arising out of contracts entered into, for the purchase of materials, goods or services required by the Council, or for the construction of new works approved by the Council, up to $20,000

AND THAT subject to conditions on expenditure set out in the delegations manual and subject to any additional conditions as the District Engineer shall see fit to impose, the Utilities Engineers are empowered to enter into contracts, and approve payments arising out of contracts entered into, for the purchase of materials, goods or services required by the Council, or for the construction of new works approved by the Council, up to $2,000.

06/139 Challis/Milner CARRIED

The Nelson City Council has advised they are considering advocating to the Government through the Minister of Internal Affairs for an extension of Daylight Saving by two weeks in autumn. In this regard the CEO of Nelson City Council has contacted all Council’s in New Zealand to gauge support.

After discussion on the matter, the Councillors advised that they would prefer that there be no extension to the daylight saving hours and did not support the Nelson City Councils proposal.

FINANCIAL SERVICES

The Corporate Services Managers’ financial report for the 8 months ended 28 February 2006 was presented for the members’ information.

RESOLVED

THAT the report be received.

06/140 Lockwood/Troughton CARRIED

REGULATORY PLANNING SERVICES (87KB)

The Planning and Environmental Services Managers monthly monitoring report was presented for the members’ consideration.

RESOLVED

THAT the report be received.

06/141 Bubb/Baker CARRIED

The meeting adjourned at 10.30am.

The meeting reconvened at 10.55am

ADOPTION OF DRAFT HAURAKI COMMUNITY PLAN 2006-16 (01.710.108) (27KB)

A report was presented from the Manager, Planning and Environmental Services regarding the adoption of the Hauraki Community Plan 2006-16. A full copy of the document was available to the members separately.

RESOLVED

THAT the report be received.

06/142 Lockwood/Gray CARRIED

RESOLVED

THAT pursuant to Section 93 of the Local Government Act, 2002, Council adopts the Draft Hauraki Community Plan 2006-16 (being Hauraki District Councils Long Term Council Community Plan 2006-16) along with the Audit Certificate as required by Section 94 of the Local Government Act, 2002 for release for the Special Consultative Procedure required by Section 83 of the Local Government Act, 2002

AND THAT the Summary Statement of Proposal of the Draft Hauraki Community Plan 2006-16 be adopted and approved for publication with the Special Consultative Procedure.

AND THAT Hauraki District Council formally receives the Audit Certificate Hauraki Community Plan 2006-16 for approval and adoption.

06/143 Carmine/Challis CARRIED

The Mayor requested Councillors consider any community groups that they were aware of who may wish to meet for discussions with Council on any issues and/or projects they wish to see considered for inclusion in the LTCCP 2006-16. It was suggested these groups be invited to meet with staff for this purpose.

The Mayor commended the efforts of all staff involved in the formulation of the LTCCP 2006-16 highlighting the attention to detail and excellent production of the document which was well received by Audit New Zealand. A copy of the response to the reviewed document from Audit New Zealand was tabled for the member’s information.

RESOLVED

THAT the appreciation of Council be conveyed to staff for their efforts involved in formulating the LTCCP 2006-16.

06/144 Tregidga/Carmine CARRIED

PROPOSED PLAN CHANGE 11: TIDAL REACH, WHIRITOA (80.000.311)

The Manager, Planning and Environmental Services presented a report from the Supervisor – Resource Management Services regarding Proposed Plan Change 11(19KB)  and report on the plan change from the District Plan Committee(74KB) . An outline of the hearing process and concluding recommendations for the Plan Change were also presented.

RESOLVED

THAT the report be received.

06/145 Trembath/Troughton CARRIED

RESOLVED

THAT Pursuant to Clause 29(4) of Schedule 1 to the Resource Management Act 1991, the Hauraki District Council approves with modifications as set out in Attachment 1 – "Schedule of Amendments to Hauraki District Plan", Proposed Requested Plan Change No. 11 – Tidal Reach, Whiritoa.

06/146 Milner/Baker CARRIED

ROADING MANAGERS REPORT (01.011.026)(118KB)

The District Engineer reported on roading matters for the month of February 2006.

RESOLVED

THAT the report be received.

06/147 Baker/Bubb CARRIED

Speed Limit Bylaw Review

The District Engineer advised he will report on the bylaw as it relates to the reduction of the speed limit in the Karangahake Gorge at a later date and that OPUS have completed a review of the current Speed Limit Bylaw set in 2005.

The Professional Services Contract between Council and Opus International Consultants is a 31 month contract which ends on 30^th June 2006. The contract provides for extension of the term of the contract for a further 2 years on an annual basis.

The staff recommendation is that Contract HDC 254 Roading Professional Services be extended for one year.

RESOLVED

THAT in accordance with the contract documents Contract HDC 254 Roading Professional Services with Opus International Consultants be extended for one year.

06/148 Challis/Troughton CARRIED

The Routine Road Maintenance Contract, which Council currently holds with Works Infrastructure Limited (WIL), is a thirty one month Contract with three, one year extension periods (subject to agreement by both parties). The initial thirty one month period ends on 30 June 2006 and there is a requirement for Council to consider the first of the three year extension periods or "roll-overs". WIL has confirmed agreement with a proposed contract roll-over. The Contract performance has been considered and it is recommended that Contract HDC 274 be extended for one year based on the conclusions outlined in the report.

THAT Contract HDC 274 Routine Road Maintenance with Works Infrastructure Limited be extended for one year in accordance with the contract documents.

06/149 Challis/Troughton CARRIED

The Street Lighting Maintenance Contract which Council currently holds with Energex Limited (EGX), is a thirty one month Contract with three, one year extension periods (subject to agreement by both parties). The initial thirty one month period ends on 30 June 2006 and there is a requirement for Council to consider the first of the three, one year extension periods or "roll-overs". EGX has confirmed agreement with the contract roll-over. The Contract performance has been considered and it is recommended that Contract HDC 280 be extended for one year based on the conclusions outlined in the report.

RESOLVED

THAT in accordance with the contract documents and the favourable report from our management Consultant Contract HDC 280 with Energex Limited be extended for one year.

06/150 Challis/Troughton CARRIED

The Network Consultant was requested to investigate and report on the parking issues that have resulted from the reconstruction of the Kenny St/Silverton Rd intersection.

The loss of these parking spaces disadvantages the Museum and the adjacent Masonic lodge during special meetings, functions or exhibitions. The report notes that in general day time parking requirements did not appear an issue. To address these issues, options to upgrade the area were presented for the members to consider.

RESOLVED

THAT installing road marking for complying parking bays on both sides of Kenny St from Silverton Road to Rosemont Road

AND THAT in the event of a parking bay deficiency being identified at this location, consideration can be given to reprioritising the Kerb and Channel forward work programme to allow the relevant section of Silverton Road to proceed.

06/151 Baker/Carmine CARRIED

Following a Residents, Councillors and Staff meeting on site 13^th February 2006 the Consultant was tasked to provide a schedule of identified work raised at the meeting. The list would need to be prioritised, costed and programmed within Councils hazard register.

Signs regulating the Maximum Length of Heavy Vehicles and a supplementary information sign with the same message in plain language stating " No trucks or buses exceeding 11m beyond this point" have been installed at the start of Ngatitangata Road.

Approval was sought for the installation of this signage.

RESOLVED

THAT retrospective approval for the regulatory signage installations at the start of Ngatitangata Road be given.

06/152 Challis/Baker CARRIED

UTILITIES MANAGER WATER SUPPLY REPORT (01.011.025)(68KB)

The District Engineer reported on district utilities for the month of February 2006.

RESOLVED

THAT the report be received.

06/153 Troughton/Trembath CARRIED

UTILITIES MANAGER WASTE REPORT (01.011.025)(46KB)

The District Engineer reported on district utilities for the month of February 2006.

RESOLVED

THAT the report be received.

06/154 Lockwood/Trembath CARRIED

DRAINAGE MANAGERS REPORT (01.011.028)(29KB)

The District Engineer reported on district drainage matters for the month of February 2006.

RESOLVED

THAT the report be received.

06/155 Carmine/Baker CARRIED

RESOLVED

THAT the nominated candidates as scheduled be confirmed as members of the respective drainage district committees

AND THAT the unfilled positions be re-advertised as extra-ordinary vacancies

06/156 Meyers/Challis CARRIED

Minutes of the Eastern Plains Drainage District Committee held on Tuesday 21 February 2006 were presented.

RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee held on Tuesday 21 February 2006 be received and the recommendations contained therein adopted.

06/157 Lockwood/Troughton CARRIED

Minutes of the Western Plains Drainage District Committee held on Wednesday 22 February 2006 were presented.

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee held on Wednesday 22 February 2006 be received and the recommendations contained therein adopted.

06/158 Lockwood/Troughton CARRIED

APPOINTMENTS OF ALTERNATE HAURAKI DISTRICT COUNCIL REPRESENTATIVE : WAIKATO CIVIL DEFENCE AND EMERGENCY MANAGEMENT GROUP MEETING – 3 APRIL 2006

Council, as one of the eleven member Council’s of the Waikato CDEM Group, must have a Council appointed member at any meeting of the group to allow that group to function. It is mandatory that full group membership attendance is present.

Council’s current appointed representative is by virtue of office, The Mayor, with Cr Trembath as alternate. Neither of those members can attend the 3 April 2006 meeting, therefore, it was requested that an alternate be appointed from the balance of the Council membership for this meeting.

RESOLVED

THAT Cr Sel Baker be appointed as Hauraki District Council’s alternate representative for the 3 April 2006 Group Meeting

AND THAT Mayor Tregidga apology be tendered accordingly.

06/159 Trembath/Lockwood CARRIED

REQUEST FOR LEAVE OF ABSENCE – CR M HAYDEN

RESOLVED

THAT Cr Hayden be granted a leave of absence for all Council related meetings between 11 April and 13 May 2006.

06/160 Challis/Carmine CARRIED

Visit from Far North District Council

It was advised that an afternoon tea is to be held with the visiting members of the Far North District Council on Monday, 3 April at 3.00pm.

The Mayor updated the Councillors regarding the visit from the Chinese delegation. A report from the Economic Development Officer was also tabled for the members information on the presentation scheduled to be held on Tuesday 18 April 2006.

06/161 Carmine/Baker CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

06/162 Carmine/Bubb CARRIED

The meeting closed at 12.55pm.

CONFIRMED

J P Tregidga

13 April 2006