HAURAKI DISTRICT COUNCIL

HAURAKI DISTRICT COUNCIL

EXTRAORDINARY MEETING

MINUTES OF AN EXTRAORDINARY MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 2 MARCH 2006 COMMENCING AT 9.00 AM

PRESENT	His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker, D M Carmine, D E Challis, G Gray, M J Hayden, D C Lockwood, T Meyers, K W Trembath, I D Troughton and B T Wightman

IN ATTENDANCE	Messrs L D Cavers (Chief Executive), and Ms C Black (Council Secretary 9.00-9.15am)

APOLOGIES

RESOLVED

THAT the apology for absence of Crs B A Gordon, P A Milner and J M Bubb be received and sustained.

06/99 Wightman/Carmine CARRIED

LATE ITEMS

There were no late items.

Suspension of Standing Orders

RESOLVED

THAT Standing Orders be suspended for the purpose of general discussion.

06/100 Troughton/Trembath CARRIED

REVIEW OF GOVERNANCE STRUCTURE (01.000.020) (43KB)

A report from the Chief Executive on the Review of the Governance Structure was circulated with the agenda.

RESOLVED

THAT the report be received.

06/101 Carmine/Tregidga CARRIED

The Chief Executive presented a PowerPoint presentation on the review of the governance structure. A Review was being held as Council indicated in November 2004 when the new structure was put in place that a review at 12 months would be held.

The Chief Executive briefly explained the Local Government Act requirements with respect to Governance and the current structure that the Council has in place and the rational behind it. The main changes that the Council had put in place following the 2004 elections was that there were no main standing committee’s, that the Council meet twice a month and that portfolio’s were established.

A general discussion on the Council’s governance structure followed. The key points of this discussion were:

It was agreed that the Community Safety Committee be dispensed with as there was no requirement for this committee.
That Don Challis be added to the Tetley Quarry Committee
That the portfolio’s be retained until at least the next elections
That an additional portfolio of Solid Waste be established and the George Gray be the portfolio holder
That Ian Troughton be replaced on the Consultative Committee Water and Waste by George Gray
That the Economic Development Committee not have points allocated in terms of Councillor Remuneration

There was also general discussion on the standard of reports that are being presented to the Council meetings and it was considered that there needed to be more detail on upcoming projects and the day to day activities of the Council. It was agreed that the infrastructure Asset Managers should report on a rotations basis to the middle Council meeting regarding future works, capital programmes and policy development.

A policy on how Council should determine whether an organisation should be a Council Organisation was requested.

The meeting closed at 12:20 pm

CONFIRMED

J P Tregidga

Mayor

30 March 2006