HAURAKI DISTRICT COUNCIL MEETING

HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 25 MAY 2006 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

ORDER OF BUSINESS

1. APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 27 APRIL 2006 1-9

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 27 April 2006 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 9 May 2006 10-12

5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 9 May 2006 13-15

5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 9 May 2006 16-19

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 6 April 2006 20-25

6.2 HEARINGS COMMITTEE (01.014.030) – Thursday 20 April 2006 26-29

7. REPORTS

7.1 CHIEF EXECUTIVE’S REPORT (01.000.020) (37KB) 30-32

The Chief Executive’s monthly report is attached.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received

AND THAT leave of absence be granted to Councillor Sel Baker for the period 4 June to 27 June 2006

AND THAT Council approve funding of $57,000 for the Stage 2 hazard assessment of the abandoned underground mine workings in Waihi

8. NETWORK SERVICES

8.1 ROADING MANAGERS REPORT (01.001.029)(104KB) 33-52

The Roading Manager has reported on roading matters for the month of May 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

HDC 292: HDC Area Wide Treatments and Safety Improvements 2004/2005

RECOMMENDATION

THAT due to the delays in the Water Main installation contract the Wharepoa Rd Area Wide Pavement Treatment will need to be deferred until the next financial year

AND THAT the 2005/06 budget will be underspent by approximately $300,000

AND THAT the funding will be resubmitted in the Councils 2006/07 Land Transport Programme.

NON-SUBSIDISED ROADING PROJECTS : Seal Extension Projects 2005/06

RECOMMENDATION

THAT the subsidised seal extension project for Willows Rd be deferred until the 2007/08 financial year

AND THAT the budget be reduced accordingly.

April 2006 Storm Event

RECOMMENDATION

THAT the Emergency works funds estimated at $270,000 be made available within the Subsidised Roading budget for Council’s share of the cost of reinstating the damage caused by the storm event of 28 April.

2005/06 Bridge Improvements

RECOMMENDATION

THAT the Coxhead Rd and Waitawheta Rd bridge works be deferred to the 2006/07 financial year

AND THAT the budget allocations be amended as shown.

Stock Underpass Subsidy Application

RECOMMENDATION

This report recommends that providing the applicant is able to satisfy Councils consent conditions:

1. Approved building consent

2. That the engineering plans and conditions are to the satisfaction of the District Engineer.

AND THAT the grant of $10,000 be approved.

8.2 UTILITIES MANAGER’S REPORT (01.011.025) (108KB) 53-68

The Utilities Manager has reported on district utilities for the month of May 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

8.3 DRAINAGE MANAGERS REPORT (01.011.028) (29KB) 69-72

The Drainage Manager has reported on district drainage matters for the month of May 2006. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

8.4 EASTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.498.001) 73-75

Minutes of the Eastern Plains Drainage District Committee held on Wednesday 26 April 2006 are attached.

RECOMMENDATION

THAT the minutes of the Eastern Plains Drainage District Committee held on Wednesday 26 April 2006 be received and the recommendations contained therein adopted.

8.5 WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.499.999) 76-78

Minutes of the Western Plains Drainage District Committee held on Wednesday 26 April 2006 are attached.

RECOMMENDATION

THAT the minutes of the Western Plains Drainage District Committee held on Wednesday 26 April 2006 be received and the recommendations contained therein adopted.

8.6 PAEROA RURAL DRAINAGE DISTRICT COMMITTEE (45.700.999) 79-82

Minutes of the Paeroa Rural Drainage District Committee held on Friday 28 April 2006 are attached.

RECOMMENDATION

THAT the minutes of the Paeroa Rural Drainage District Committee held on Friday 28 April 2006 be received and the recommendations contained therein adopted.

9. FINANCIAL SERVICES

9.1 The Corporate Services Manager’s financial report will be circulated prior to or tabled at the meeting.

RECOMMENDATION

THAT the report be received.

10. REGULATORY PLANNING SERVICES

10.1 The Planning and Environmental Services Manager’s monthly monitoring report will be circulated prior to the meeting.

RECOMMENDATION

THAT the report be received.

11. COMMUNITY SERVICES

11.1 APPRENTICESHIP SCHEME (06.000.010) (28KB) 83-84

Attached is a report from the Community Liaison Officer regarding the establishment of an apprenticeship scheme within the Hauraki District.

RECOMMENDATION

THAT the report be received

THAT Council support the establishment of an apprenticeship scheme within the Hauraki District subject to a submission and approval of a financing plan.

12. GENERAL BUSINESS

12.1 ECONOMIC DEVELOPMENT QUARTERLY REPORT TO MARCH 2006 (06.502.999) (38KB) 85-87

Attached is Economic Development Officer’s quarterly report to March 2006.

RECOMMENDATION

THAT the report be received.

12.2 NORTH VIEW ESTATE REQUEST FOR FUNDING 88-94

At the Council meeting held on the 27 of April a presentation was given to Council by representatives of North view Estates Ltd of their subdivision development in Rata Lane, Paeroa. Details presented by the Group are included with the agenda.

The Council resolved:

THAT staff investigate funding options and research the benefits available to the community for Council to make a contribution to the stormwater drainage

AND THAT the members support the concept of funding the stormwater drainage in principle

A report on the funding options and benefits available to the Community for Council to make a contribution to the stormwater drainage will be circulated prior to the meeting.

13. LATE ITEMS

14. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) Under Section 48(1) for the Passing of this Resolution
Item 1 (deleted)	Purchase of Land – Ngatea	Prejudice to Commercial Position/Negotiations [s7(2)(b)(ii)]	Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.