THAT the apology of Crs T J Meyers and D C Lockwood be received and sustained.

06/207 Challis/Gray CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because a decision on the item required the urgent consideration of Council before the next meeting.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because a decision on the subject required confirmation by Council as soon as practicable.

06/208 Hayden/Bubb CARRIED

ORDINARY MEETING HELD THURSDAY 27 APRIL 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 27 April 2006 be taken as read and confirmed.

06/209 Challis/Baker CARRIED

The Mayor reported that at the Zone 2 meeting held on Friday, 5 May 2006, it was considered that the majority of councils did not agree with a dispensation to the law for the micro chipping of ‘working dogs’.

Discussion was held as to the correct wording of resolution no. 06/187 recorded from the Council meeting of 27 April 2006. It was commented that the general view of the members at the April 27 meeting was that they supported the concept of making a contribution in principle to the stormwater drainage and sewerage pumping station.

It was therefore agreed that the April 27 resolution be altered to reflect this with the new but amended resolution as follows:

RESOLVED

THAT staff investigate funding options and research the benefits available to the community for Council to make a contribution to the stormwater drainage and sewerage pump station

AND THAT the members support the concept in principle of making a contribution to either or both of these two facilities or as a whole.

06/210 Trembath/Carmine CARRIED

PLAINS WARD COMMITTEE (01.005.030) – Tuesday 9 May 2006

Cr Troughton presented the minutes.

RESOLVED

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 9 May 2006 be received and the recommendations contained therein adopted.

06/211 Troughton/Challis CARRIED

Soccer Club Goal Bordering Residential Property

Cr Gray advised of an issue which had been raised at the Plains Ward meeting in which a resident of Ngatea was concerned about the possibility of damage to his glass houses due to the close proximity of the Soccer Club’s relocated goal. At the meeting, it was suggested that some sort of barrier be installed to protect his property. Cr Gray advised that he had met with the resident and informed him of the Soccer Club’s offer to install a barrier but this offer was refused.

PAEROA WARD COMMITTEE (01.007.030) – Tuesday 9 May 2006

Cr Bubb presented the minutes.

RESOLVED

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 9 May 2006 be received and the recommendations contained therein adopted.

06/212 Bubb/Milner CARRIED

WAIHI WARD COMMITTEE (01.008.030) – Tuesday 9 May 2006

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 9 May 2006 be received and the recommendations contained therein adopted.

06/213 Baker/Carmine CARRIED

HEARINGS COMMITTEE (01.014.030) – Thursday 6 April 2006

Cr Gordon presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 6 April 2006 be received and the recommendations contained therein adopted.

06/214 Gordon/Bubb CARRIED

HEARINGS COMMITTEE (01.014.030) – Thursday 20 April 2006

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 20 April 2006 be received and the recommendations contained therein adopted.

06/215 Carmine/Bubb CARRIED

CHIEF EXECUTIVE’S REPORT (01.000.020) (37KB)

The Chief Executive’s monthly report was presented.

RESOLVED

THAT the Chief Executive’s monthly report be received.

06/216 Gordon/Hayden CARRIED

Leave of Absence – Cr S Baker

It was requested that consideration be given to the request for the Leave of Absence of Cr Baker.

RESOLVED

THAT leave of absence be granted to Councillor Sel Baker for the period 4 June to 27 June 2006.

06/217 Wightman/Hayden CARRIED

Technical Working Party – Hazard Assessment

The Chief Executive advised that as a result of a recommendation from the Martha Pit Peer Reviewer an updated Hazard Assessment is required for the abandoned mine working in Waihi and that the Assessment be expanded to include areas within the existing mining licence area that were not considered in the initial assessment.

It was advised that the cost of the assessment was in the order of $77,000. Part of the assessment would be funded by Newmont Waihi Operations with the Council share being $57,000. It was therefore requested that this funding now be approved by Council to allow for this closure work to proceed.

RESOLVED

THAT Council approve funding of $57,000 for the Stage 2 hazard assessment of the abandoned underground mine workings in Waihi.

06/218 Wightman/Baker CARRIED

The Economic Development Officer’s quarterly report to March 2006 was presented.

RESOLVED

THAT the report be received.

06/219 Carmine/Bubb CARRIED

Sister Cities

The Economic Development Officer updated the members on the Sister City exchange programme. It was suggested that Mr Harry Shepherd who is assisting with the Colleges in their language education and one of the students who has been involved in the programme be invited to address Council. It was requested that the Economic Development Officer also distribute a copy of the report on the 2005 Jiading visit to the members.

The meeting adjourned at 10.30am.

The meeting reconvened at 10.45am.

ROADING MANAGERS REPORT (01.001.029)(104KB)

The District Engineer reported on roading matters for the month of May 2006.

RESOLVED

THAT the report be received.

06/220 Carmine/Baker CARRIED

HDC 292 : HDC Area Wide Treatments and Safety Improvements 2004/2005

The District Engineer reported that due to a late completion of the water main installation contract, the Wharepoa Road Area Wide pavement treatment needed to be deferred until next financial year so that the work can be carried out in favourable weather conditions. Accordingly, it was requested that the funding for this work be carried over to Councils Land Transport Programme for the 2006/07 year.

RESOLVED

THAT due to the delay to the completion of the water main installation contract, the Wharepoa Area Wide Pavement Treatment will need to be deferred until next financial year

AND THAT the 2005/06 budget will be under spent by approximately $300,000

AND THAT the funding will be resubmitted in the Councils 2006/07 Land Transport Programme.

06/221 Milner/Trembath CARRIED

The District Engineer advised that unfavourable weather conditions had prevented completion of the first stage work on the Willows Road seal extension. Since Land Transport NZ funding criteria does not allow subsidised and non-subsidised portions of seal extension projects to be completed in the same year, the subsidised portion of the Willows Road project will need to be deferred until the 2007/08 financial year.

THAT the subsidised seal extension project for Willows Road be deferred until the 2007/08 financial year

AND THAT the budget be reduced accordingly.

06/222 Baker/Trembath CARRIED

The District Engineer outlined the damage sustained by Council roads as a result of the storm event which occurred on Friday 28 April. It was requested that Council approve funding to cover the Council’s share of the costs of reinstating the damage caused.

RESOLVED

THAT Emergency works funds estimated at $270,000 be made available within the Subsidised Roading budget for Council’s share of the cost of reinstating the damage caused by the storm event of 28 April.

06/223 Trembath/Bubb CARRIED

Progress on the investigation and design for the upgrade of Shultz Bridge on Coxhead Road and the widening of the Waitawheta No. 3 Bridge on Waitawheta Road had allowed the projects to be tendered in the 2005/06 financial year but construction will take place in 2006/07.

RESOLVED

THAT the Coxhead Road and Waitawheta Road bridge works be deferred to the 2006/07 financial year

AND THAT the budget allocations be amended as shown.

06/224 Carmine/Troughton CARRIED

A letter of application for financial assistance was presented from Ian Troughton of Hauraki Road, Turua.

It was advised that the Works Committee in May 1999 recommended that the Council grant for stock underpasses be a maximum of 20% of the construction value, or $10,000 whichever is the least.

The concern was expressed that some underpasses are not being used consistently to drive stock under roadways and that there needs to be some way of monitoring and policing the use of the underpasses.

After discussion, the members approved this request for safety reasons due to increase in traffic on Hauraki Road and that the District Engineer investigate the establishment of a process to provide for effective use of underpasses to achieve their objectives and remove stock from the roads.

THAT the grant of $10,000 be approved

AND THAT the applicant obtain the necessary building consent approval

AND THAT a suitable agreement be put in place to ensure the effective use of the underpass in keeping stock off the road

06/225 Baker/Wightman CARRIED

UTILITIES MANAGER’S REPORT (01.011.025) (108KB)

The District Engineer reported on district utilities for the month of May 2006.

RESOLVED

THAT the report be received.

06/226 Gray/Baker CARRIED

DRAINAGE MANAGERS REPORT (01.011.028) (29KB)

The District Engineer reported on district drainage matters for the month of May 2006.

RESOLVED

THAT the report be received.

06/227 Trembath/Gray CARRIED

Minutes of the Eastern Plains Drainage District Committee held on Wednesday 26 April 2006 were presented.

RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee held on Wednesday 26 April 2006 be received and the recommendations contained therein adopted.

06/228 Troughton/Challis CARRIED

WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE (45.499.999) (10KB)

Minutes of the Western Plains Drainage District Committee held on Wednesday 26 April 2006 were presented.

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee held on Wednesday 26 April 2006 be received and the recommendations contained therein adopted.

06/229 Troughton/Challis CARRIED

PAEROA RURAL DRAINAGE DISTRICT COMMITTEE (45.700.999) (13KB)

Minutes of the Paeroa Rural Drainage District Committee held on Friday 28 April 2006 were presented.

RESOLVED

THAT the minutes of the Paeroa Rural Drainage District Committee held on Friday 28 April 2006 be received and the recommendations contained therein adopted.

06/230 Trembath/Troughton CARRIED

FINANCIAL SERVICES

The Corporate Services Manager’s financial report was tabled and presented at the meeting.

RESOLVED

THAT the report be received.

06/231 Gordon/Wightman CARRIED

APPRENTICESHIP SCHEME (06.000.010) (28KB)

A report from the Community Liaison Officer was presented regarding the establishment of an apprenticeship scheme within the Hauraki District.

RESOLVED

THAT the report be received.

06/232 Wightman/Hayden CARRIED

Cr Gray spoke to the meeting and advised that the main focus for establishing an apprenticeship scheme is to encourage young people to stay in our communities. He stated that Council could provide a link with schools and businesses in the district to forward this scheme and sought Councils support for its establishment.

RESOLVED

THAT Council support the establishment of an apprenticeship scheme within the Hauraki District subject to a submission and approval of a financing plan.

06/233 Gordon/Troughton CARRIED

The meeting adjourned at 12.15pm.

The meeting reconvened at 12.55pm.

The Planning and Environmental Services Manager’s monthly monitoring report was presented.

RESOLVED

THAT the report be received.

06/234 Baker/Bubb CARRIED

Due to further information being required to fully consider the request, the item was withdrawn.

The Chief Executive Officer tabled and presented a report regarding the representation review.

RESOLVED

THAT the report be received.

06/235 Bubb/Trembath CARRIED

The Chief Executive Officer outlined the proposed changes to the Environment Waikato representations arrangements which were discussed at the 27^th of April meeting of Council. At that meeting, Council were asked to comment on a draft proposal which resulted in the Hauraki District Constituency being dispensed with and the Hauraki District being divided in two with the Waihi Ward being included in the Thames-Coromandel constituency and the Paeroa and Plains Wards being included in the North Waikato Constituency.

It was advised that if Environment Waikato accept the Staff Report recommendation, that Council prepares a submission on the proposed representation review which must to be submitted by 30 June 2006. The Chief Executive therefore requested that a small committee of members be nominated to work with staff in preparing a draft submission to present to Council and be formally approved at the 29 June 2006 meeting.

RESOLVED

THAT the Council prepares a submission on the proposed representation arrangements for the Waikato Regional Council and that a subcommittee comprising the Mayor, the Deputy Mayor and the Ward Chairs (Council Appointments Committee) work with staff with the development of a draft submission to be presented to the Council meeting on 29 June 2006.

06/236 Gordon/Baker CARRIED

The Mayor vacated the chair at 1.40pm and left the meeting

The Deputy Mayor, Cr Carmine took the chair at 1.40pm.

The Corporate Services Manager tabled and presented a report regarding the approved grant and interest free loan provided by Council to the Goldfields Railway Society in December 2005 for the purposes of relocating buildings to their yards.

RESOLVED

THAT the report be received.

06/237 Wightman/Baker CARRIED

It was advised that the at the Council meeting of 22 December 2005, it was agreed that Council underwrite a loan of $20,000 to allow the Society to proceed with the relocation of these buildings and seek further funding for the project to be reviewed by 1 June 2006. Due to time restrictions in meeting this date, the Corporate Services Manager requested that this review be deferred until the Council meeting of Thursday, 15 June 2006 where the Society would also be invited to provide a report to update Council on the success of their fundraising and financial position.

RESOLVED

THAT Council resolves to defer a review of the underwriting of $20,000 to the Goldfields Railway Society till 15 June 2006.

06/238 Bubb/Trembath CARRIED

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

06/239 Milner/Gordon CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

06/241 Milner/Trembath CARRIED

The meeting closed at 1.50pm.

CONFIRMED

J P Tregidga

15 June 2006