HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 5 APRIL 2007 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

ORDER OF BUSINESS

1. APOLOGIES 

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 15 MARCH 2007 1-12

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 15 March 2007be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 13 March 2007 13-15

5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 13 March 2007 16-19

5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 13 March 2007 ; ; 20-25

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 22 February 2007 26-31

6.2 HEARINGS COMMITTEE (01.014.030) – Thursday 8 March 2007 ; 32-35

6.3 CONSULTATIVE COMMITTEE WATER AND WASTES (01.015.030) – Tuesday 7 February 2007  36-39

6.4 EASTERN PLAINS DRAINAGE DISTRICT (45.498.001) – Wednesday 28 February 2007  40-41

 6.5 WESTERN PLAINS DRAINAGE DISTRICT (45.499.001) – Wednesday 28 February 2007 41-44

7. REPORTS

7.1 CHIEF EXECUTIVE’S REPORT (01.000.020) (24KB)45-48

The Chief Executive’s monthly report is attached.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

Sister City Visit

Acceptance of invitation to Mayor, J P Tregidga to visit Jiading District Government and costs related to the visit.

RECOMMENDATION

THAT the Hauraki District Council accepts the invitation of the Jiading District Government to send a delegation to Jiading in late May 2007 for an estimated cost of $6,400.

Elected Member’s Remuneration

Consideration of Elected Member’s remuneration for the period 1 July 2007 to 13 October 2007.

RECOMMENDATION

THAT it be recommended to the Remuneration Authority that the remuneration for Hauraki District Council elected members for the period from the 1 July 2007 to the 13 October 2007 be:

Position

Annual Salary

Deputy Mayor

$25,812

Committee Chair, Category 1

$19,294

Committee Chair, Category 2

$18,053

Portfolio, Category 1

$16,035

Portfolio, Category 2

$13,591

Councillor

$11,612

8. CORPORATE SERVICES 49-51

8.1  RATING REVALUATION ANALYSIS (01.012.024) (37KB)

Attached is a report from the Corporate Services Manager regarding the approval of the new rating valuations received from the Office of the Valuer General.

RECOMMENDATION

THAT the report be received.

9. REGULATORY PLANNING SERVICES ; (80KB) 52-68

9.1 The Planning and Environmental Services Manager’s monthly monitoring report for the month of February 2007 is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

10. COMMUNITY SERVICES 9;

10.1 ADOPTION OF COMMUNITY HALLS ASSET MANAGEMENT PLAN (02.006.003) (80KB)  69-79

Attached is a report from the Community Liaison Officer regarding the Community Halls Asset Management Plan.

RECOMMENDATION

THAT the report be received

AND THAT the Hauraki District Council Community Halls Asset Management Plan, 2006, be adopted.

11. NETWORK SERVICES

11.1 COUNCIL WORKSHOP REVIEWING NEW KERB AND CHANNEL PROGRAMME MARCH 2007 (01.001.029) (35KB) 80-81

Attached is a report from the District Engineer and Roading Manager regarding the Kerb and Channel Programme Workshop which was held on 20th of March 2007.

RECOMMENDATION

THAT the report be received.

12. GENERAL BUSINESS

12.1 COMMON SEAL ON DOCUMENTS

The following documents have been executed under the Common Seal and signed by the Mayor and the Chief Executive:

Creating of Easement

Creating Easement for Drainage of water over Lot 2 DPS 373845, CT 298135

AND creating easement for Storm water drainage over Lot 2 DPS 77034, CT SA61A/963

RESOLVED

THAT the document effecting the Creation of Easement for drainage of water over Lot 2 DPS 373845 & Lot 2 DPS 77034 be sealed with the Common Seal of the Hauraki District Council and signed by the Mayor and the Chief Executive.

13. LATE ITEMS

14. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 82-102

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

Item 1

Proposed Sale of Council land – Valuation Review – Taylors Ave, Paeroa

Prejudice to Commercial Position/Negotiations

[s7(2)(b)(ii)]

 

 

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.