HAURAKI DISTRICT COUNCIL MEETING

 

MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 5 APRIL 2007 COMMENCING AT 9.00 AM

PRESENT

His Worship the Mayor, J P Tregidga (In the Chair), Crs S G Baker, B A Gordon (9.00am-11.05am), D C Lockwood, P A Milner, K W Trembath, A G Gray and I D Troughton.
   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology of Crs D M Carmine, J M Bubb, T J Meyers, D E Challis and M J Hayden be received and sustained.

07/126 Tregidga/Lockwood CARRIED

 

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance – Ngatea Primary School Video Competition

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of Council before the next meeting.

07/127 Trembath/Troughton CARRIED

 

CONFIRMATION OF MINUTES

ORDINARY MEETING HELD THURSDAY 15 MARCH 2007

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 15 March 2007 be taken as read and confirmed.

07/128 Baker/Gray CARRIED

 

CONSIDERATION OF MINUTES OF WARD COMMITTEES

PLAINS WARD COMMITTEE (01.005.030)  – Tuesday 13 March 2007

Cr Troughton presented the minutes.

RESOLVED

THAT the minutes of the Plains Ward Committee meeting held on Tuesday 13 February 2007 be received and the recommendations contained therein adopted.

07/129 Troughton/Gordon CARRIED

MATTERS ARISING FROM THE MINUTES

Fish Fertiliser Operation

Cr Troughton advised that odour from the fish fertiliser operation in Kerepehi has not reduced. It was requested that Planning and Regulatory investigate further.

PAEROA WARD COMMITTEE (01.007.030) – Tuesday 13 March 2007

Cr Trembath presented the minutes.

RESOLVED

THAT the minutes of the Paeroa Ward Committee meeting held on Tuesday 13 February 2007 be received and the recommendations contained therein adopted.

07/130 Trembath/Milner CARRIED

MATTERS ARISING FROM THE MINUTES

Car Parking in Main Street

Cr Trembath advised he did not attend the Business After Five meeting at Bulls Wool Farm due to its cancellation but spoke with the retailers asking why they are parking their vehicles in the main street. The retailers informed him that they park their vehicles in the main street for security reasons. The matter is yet to be considered fully at the next Business After Five meeting to be held at Antiques on Main.

WAIHI WARD COMMITTEE (01.008.030) – Tuesday 13 March 2007

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Waihi Ward Committee meeting held on Tuesday 13 February 2007 be received and the recommendations contained therein adopted.

07/131 Baker/Lockwood CARRIED

CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

HEARINGS COMMITTEE (01.014.030) – Thursday 22 February 2007

Cr Gordon presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 22 February 2007 be received and the recommendations contained therein adopted.

07/132 Gordon/Troughton CARRIED

MATTERS ARISING FROM THE MINUTES

HEARINGS COMMITTEE (01.014.030) – Thursday 8 March 2007

Cr Gordon presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 8 March 2007 be received and the recommendations contained therein adopted.

07/133 Gordon/Troughton CARRIED

MATTERS ARISING FROM THE MINUTES

Delegated Matters from 1st January 2007 - South Auckland Masonic Charitable Trust Retirement Development, Ngatea

A member sought clarification of the wording of Condition 2 in relation to the CRFC sum payable for the above development.

 

CONSULTATIVE COMMITTEE WATER AND WASTES (01.015.030) – Wednesday 7 February 2007

Cr Baker presented the minutes.

RESOLVED

THAT the minutes of the Consultative Water & Wastes Committee meeting held on Wednesday 7 February 2007 be received and the recommendations contained therein adopted.

07/134 Baker/Gray CARRIED

 

EASTERN PLAINS DRAINAGE DISTRICT (45.498.001) – Wednesday 28 February 2007

RESOLVED

THAT the minutes of the Eastern Plains Drainage District meeting held on Wednesday 28 February 2007 be received and the recommendations contained therein adopted.

07/135 Lockwood/Trembath CARRIED

 

WESTERN PLAINS DRAINAGE DISTRICT (45.499.001) – Wednesday 28 February 2007

RESOLVED

THAT the minutes of the Western Plains Drainage District meeting held on Wednesday 28 February 2007 be received and the recommendations contained therein adopted.

07/136 Lockwood/Trembath CARRIED

 

REPORTS

CHIEF EXECUTIVE’S REPORT (01.000.020) (42KB)

The Chief Executive’s monthly report was presented.

RESOLVED

THAT the Chief Executive’s monthly report be received.

07/137 Lockwood/Gray CARRIED

Staff Update

The Chief Executive advised of recent staff changes.

Recruitment will commence shortly for replacement of Policy Analyst following the resignation of Sarah Warne within the Planning and Environmental Services Department.

Interviewing is now underway for Senior Engineer and Consents Engineer in the Technical Services Business Unit team. Drainage Foreman will be filled shortly.

Ingrid Barratt has been employed for 18 months as Consents Officer (Processing) to cover staff on parental leave.

Katrina Scott has resumed duties as Information Officer within the records management area, Tina Ball will commence in the records area as a part-time Information Officer at the end of May.

Rachael Flowerdew-Brown and Abbie Jensen are on short fixed-term arrangements working in the Customer Service and Corporate Service areas.

Recruitment for a planner has commenced to supplement the three employees who are working part-time hours.

Sister City Visit

The Chief Executive advised of the invitation to the Mayor, J P Tregidga and a delegation from the Haruaki District to visit the Jiading District and outlined the costs related to the visit. The members were requested to approve their acceptance for the Mayor and a delegation to travel to Jiading in May 2007 and the costs provided.

RESOLVED

THAT the Hauraki District Council accepts the invitation of the Jiading District Government to send a delegation to Jiading in late May 2007 for an estimated cost of $6,400.

07/138 Troughton/Baker CARRIED

Elected Member’s Remuneration

It was explained at the Council workshop undertaken as part of the Council meeting on the 15 February 2007, the Council resolved that the appointments to the District Plan Committee, Consultative Water & Wastes Committee and Sport and Recreation Portfolio be approved and that the remuneration of these appointments be effective from 1st July 2007. The Council also discussed and agreed that the remuneration for the period 1 July 2007 to 13 October 2007 be allocated on the same point’s basis as the previous allocations have been based on.

The members were requested to consider and approve the adjustments made to elected members’ remuneration where a member has been appointed as a replacement Committee member and where a member has increased their portfolio responsibilities, to be effective from 1st July to 13 October 2007.

RESOLVED

THAT it be recommended to the Remuneration Authority that the remuneration for Hauraki District Council elected members for the period from the 1 July 2007 to the 13 October 2007 be:

Position

Annual Salary

Deputy Mayor

$25,812

Committee Chair, Category 1

$19,294

Committee Chair, Category 2

$18,053

Portfolio, Category 1

$16,035

Portfolio, Category 2

$13,591

Councillor

$11,612

07/139 Troughton/Baker CARRIED

REGULATORY PLANNING SERVICES (73KB)

The Planning and Environmental Services Manager’s monthly monitoring report for the month of February 2007 was presented for the members’ consideration.

RESOLVED

THAT the report be received.

07/140 Milner/Gray CARRIED

 

GENERAL BUSINESS

 

COMMON SEAL ON DOCUMENTS

The following documents have been executed under the Common Seal and signed by the Mayor and the Chief Executive:

Creating of Easement

Creating Easement for Drainage of water over Lot 2 DPS 373845, CT 298135

AND creating easement for Storm water drainage over Lot 2 DPS 77034, CT SA61A/963

RESOLVED

THAT the document effecting the Creation of Easement for drainage of water over Lot 2 DPS 373845 & Lot 2 DPS 77034 be sealed with the Common Seal of the Hauraki District Council and signed by the Mayor and the Chief Executive.

07/141 Gordon/Gray CARRIED

CORPORATE SERVICES

RATING REVALUATION ANALYSIS (01.012.024) (37KB)

A report from the Corporate Services Manager was presented regarding the approval of the new rating valuations received from the Office of the Valuer General.

RESOLVED

THAT the report be received.

07/142 Baker/Milner CARRIED

NETWORK SERVICES

COUNCIL WORKSHOP REVIEWING NEW KERB AND CHANNEL PROGRAMME MARCH 2007 (01.001.029) (35KB)

A report from the District Engineer and Roading Manager was presented for the information of the members which outlined the Kerb and Channel Programme Workshop held on 20th of March 2007.

RESOLVED

THAT the report be received.

07/143 Milner/Gray CARRIED

The meeting adjourned at 10.20am.

The meeting reconvened at 10.35am.

 

COMMUNITY SERVICES

KEREPEHI INDUSTRIAL SUBDIVISION STAGE 2 - ADDENDUM & SUPPLEMENTARY REPORTS (03.220.007) (34KB)

Two reports which included a supplementary report from the Community Services Manager were presented regarding the Kerepehi Industrial Subdivision.

It was requested that the report be received and be taken into consideration with the report of 23 March 2007 report document number 272882 and that the concluding recommendation in that report be disregarded in favour of the concluding recommendation at the end of the supplementary report.

07/144 Baker/Trembath CARRIED

The Community Services Manager requested the members consider approval that the planning design work for the next stage be initiated.

RESOLVED

THAT Council approves the immediate commencement of the planning and design work for Stage 2 of the Kerepehi Industrial Development Project, and at a later meeting considers the cost estimates and pricing to finalise the approval process for Stage 2.

07/145 Baker/Troughton CARRIED

 

LATE ITEMS

REQUEST FOR FINANCIAL ASSISTANCE – NGATEA PRIMARY SCHOOL VIDEO COMPETITION (20.030.005)

The Ngatea Primary School has written to Council request consideration of help towards the funding of a supporters group to follow the students and teacher to the International Award Ceremony in the United States of America.

RESOLVED

THAT the report be received.

07/146 Gray/Milner CARRIED

It was considered that Council should only provide funding assistance for the two students directly involved in the project to assist in covering their costs associated with their trip to the USA.

RESOLVED

THAT Council grants $2,000 to the Ngatea Primary School to cover the two students costs associated with the trip and costs related to the extra time required by them to stay in the USA.

07/147 Gordon/Lockwood CARRIED

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

Item 1

(deleted)

Proposed Sale of Council land – Valuation Review – Taylors Ave, Paeroa

Prejudice to Commercial Position/Negotiations

[s7(2)(b)(ii)]

 

 

 

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

07/148 Troughton/Trembath CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

07/150 Troughton/Lockwood CARRIED

 

MAYORAL FUND – FINANCIAL SUPPORT FOR FAR NORTH DISTRICT COUNCIL

The Mayor requested the members consider providing some financial support towards the Far North District Council Relief Fund in light of the recent severe weather event which occurred in the region. The request found favour with the members.

 

ADOPTION OF COMMUNITY HALLS ASSET MANAGEMENT PLAN (02.006.003) (80KB)

A report from the Community Liaison Officer was presented by the Community Services Manager regarding the Community Halls Asset Management Plan.

RESOLVED

THAT the report be received.

07/151 Troughton/Trembath CARRIED

RESOLVED

THAT the Hauraki District Council Community Halls Asset Management Plan, 2006, be adopted.

07/152 Lockwood/Milner CARRIED

 

The meeting closed at 11.20am.

 

CONFIRMED

 

 

J P Tregidga

Mayor

12 April 2007