RESOLVED

THAT the apology for absence of Crs J M Bubb, A G Gray and I D Troughton and for lateness of D C Lockwood be received and sustained.

07/895 Challis /Trembath CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was not available at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of Council in a timely manner.

07/896 Carmine/Baker CARRIED

ORDINARY MEETING HELD THURSDAY 26 JULY 2007

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 26 July 2007 be taken as read and confirmed.

07/897 Challis/Gordon CARRIED

PROPOSED AMENDMENT TO BYLAW TIMETABLE – STAGE 2 AND 3 (01.7111.999) (20KB) 

The Planning and Environmental Services Manager presented a report advising of and requesting that an amended timetable for the Consolidated Bylaw process be approved.

RESOLVED

THAT the amended timetable for the Consolidated Bylaw process be approved.

07/898 Milner/Hayden CARRIED

THE APPROPRIATENESS OF THE DRAFTING OF THE FOLLOWING PARTS OF A CONSOLIDATED BYLAW AS PROVIDED FOR BY SECTION 155(1) OF THE LOCAL GOVERNMENT ACT, 2002- PART 4 – TRADE WASTE AND WASTEWATER PART 5 – WATER SUPPLY PART 6 – CEMETERIES (01.711.999) (75KB)

As required by the Local Government Act, 2002, Council has to formally consider and resolve that bylaws are the most appropriate way of addressing particular issues.

To pass the parts of the consolidated bylaw, being; the trade waste and wastewater part, a water supply part and a cemeteries part, Council must approve the steps to revoke those bylaws that will be replaced by the cemeteries part of the consolidated bylaw.

RESOLVED

THAT the report be received

AND THAT Pursuant to Section 155 of the Local Government Act, 2002 the passing of the following parts of a consolidated bylaw is the most appropriate measure to be taken in dealing with matters subject to the proposed parts,

Part 4 (Trade Waste and Wastewater)

Part 5 – (Water Supply)

Part 6 – (Cemeteries)

AND THAT Staff be authorised to prepare Part 4 (Trade Waste and Wastewater), Part 5 (Water supply) and Part 6 (Cemeteries) of a consolidated bylaw for consideration by Council.

07/899 Trembath/Hayden CARRIED

APPROVAL OF DRAFT QUESTIONNAIRE 2007 TRIENNIAL SURVEY (01.710.50) (364KB)

A report on Councils 2007 Triennial Survey and a copy of the draft questionnaire prepared for the survey was presented.

RESOLVED

THAT the report be received.

07/900 Hayden/Carmine CARRIED

In April 2007, a report was presented to Council on the Triennial Survey to enable an analysis to take place particularly on the questions regarding satisfaction of services provided by Council. Since that report, the draft survey questionnaire has been prepared and now requires the members review.

Staff advised of the process the survey would follow:

• Approval of questionnaire August 2007
• Pilot of survey 18^th & 19^th August
• Fieldwork Week commencing 20^th August
• Report available October 2007

The members were requested to consider the questions in the survey and to recommend any amendments to the document they considered relevant.

In reviewing the questionnaire, the members noted that there were a number of changes to the wording required, in particular, questions 9 and 10 under the heading of ‘Future Direction’.

It was requested the wording be altered in the following questions:

"Which of the following services do you think Council should have a direct involvement in? to read "Which of the following services do you think Council should have an involvement in?"

And

"Should Council use money from rates to provide this service?’ - suggested it be removed and the question be asked "What role Council should have in the provision of these services?".

It was therefore agreed that Cr Carmine and the His Worship the Mayor be requested to review the wording of the questionnaire and that a revised version of the document including any amendments made be submitted to a future meeting of Council for further consideration at that time.

The Manager, Planning and Environmental Services advised any changes made would need to be in line with professional survey standards and Council’s suggestions would be quality controlled by the survey company.

RESOLVED

THAT the questionnaire for the Triennial Survey 2007 be approved subject to changes made as a result of the discussion being approved by Cr Carmine and His Worship the Mayor.

07/901 Milner/Trembath CARRIED

EXTENDED CONSULTATION WITH THE WHIRITOA COMMUNITY ON DOG POLICY (24KB)

The Manager, Planning and Environmental Services presented a report advising of feedback received from the Whiritoa community to the survey carried out by staff regarding the times dogs are allowed on the beach and a proposed dog exercise area for the Whiritoa community.

Mr Murray Sexton (Dog Control Officer) was in attendance for this item and provided his comments to the feedback received from the Whiritoa community on the dog policy. Mr Sexton agreed with Option 2, referring to the times dogs are allowed on the beach and agreed that the proposed exercise area behind the Ramarama Reserve would be suitable.

If agreement is reached that the Ramarama Reserve is to be the exercise area, signage notifying the public of the area would be placed at each walkway entrance to the reserve. Dog litter receptacles will also be placed along the entrances to Whiritoa Beach.

It was suggested that final consultation of the proposals be undertaken with the Whiritoa community at 10.00am on Monday 22^nd October 2007 at the Whiritoa Emergency Management Centre.

RESOLVED

THAT a public meeting date be arranged with the Whiritoa community for 10.00am on Monday 22^nd October 2007 at the Whiritoa Emergency Management Centre

AND THAT the recommended Option 2 of the report, with a change in the winter hours of 10am -3pm be presented to the Whiritoa community public meeting

AND THAT the recommended option of a dog exercise area behind the Ramarama Reserve as discussed in Whiritoa be presented to the Whiritoa community public meeting

AND THAT signage be placed pending the decision of Council at each walkway entrance to Whiritoa Beach

AND THAT four dog litter receptacles be placed along entrances to Whiritoa Beach.

07/902 Baker/Carmine CARRIED

CORPORATE SERVICES

The Corporate Services Manager’s draft financial report for the year ended 30 June 2007 was presented for the members’ information.

RESOLVED

THAT the report be received.

07/903 Baker/Gordon CARRIED

ROADING MANAGERS REPORT (01.001.029) (47KB)

The Roading Manager reported on roading matters for the month of July 2007 for the member’s information.

RESOLVED

THAT the report be received.

07/904 Baker/Carmine CARRIED

DRAINAGE MANAGERS REPORT (01.011.028) (30KB) 

The Drainage Manager reported on district drainage matters for the month of July 2007 for the member’s information.

RESOLVED

THAT the report be received.

07/905 Challis/Gordon CARRIED

UTILITIES MANAGER’S REPORT (01.011.025) (106KB)

The Utilities Manager reported on district utilities for the month of July 2007 for the member’s information.

RESOLVED

THAT the report be received.

07/906 Baker/Challis CARRIED

Representatives from the Department of Conservation Tauranga Area Office - Mr Andrew Baucke the Area Manager, Ms Katrina Knill, Community Relations Manager and Mr Chris Clarke, Historic Assets Visitor & Programme Manager under the Bay of Plenty Conservancy were in attendance and presented an update of current projects underway in reserves of the Hauraki, Matamata-Piako and Northern Kaimai districts.

The representatives thanked Council for their ongoing support and interest in DoC’s current and future programme of projects being undertaken to enhance the historical and recreational value of the Hauraki District.

AND THAT Dennis O’Callaghan representing Strategic Pay LTD remains after the public has been excluded as he will be assisting the Council with the performance review.

07/907 Baker/Carmine CARRIED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

07/909 Lockwood/Trembath CARRIED

KEREPEHI STAGE 2 WATERMAIN (48.000.321) (41KB)

A report form the District Engineer was presented to inform Council of the factors influencing the choice of pipe size for the proposed Kerepehi Stage 2 water main and to submit a recommendation in this regard.

RESOLVED

THAT the report be received

07/910 Meyers/Trembath CARRIED

Some of the members expressed the opinion that the information available was not sufficient to support a decision.

RESOLVED

THAT the considerations in this report supporting the installation of a 300mm main along State Highway 2 from the Kerepehi Tavern up to the intersection of Orchard East and Bush Road be noted

AND THAT construction proceeds during the forthcoming construction season

AND THAT the estimated installation cost of $976,000 + GST be approved

AND THAT it be noted that the allocated capital budget is $850,000.

07/911 Trembath/Baker CARRIED

The Mayor in putting the motion called for an expression of opinion on the matter and requested a vote be taken.

A division by way of a show of hands was asked for and the result is as follows:

Cr Gordon, Cr Lockwood and Cr Meyers voted against the motion.

Crs Baker, Carmine, Challis, Hayden, Milner, Trembath and His Worship the Mayor voted in support of the motion.

The District Engineer presented a report setting out a proposal for the Waitete Main Sewer.

RESOLVED

THAT the report be received.

07/912 Baker/Carmine CARRIED

The members were advised that sewer services need to be provided for the current and potential residential development on the western fringe of Waihi Town. The report proposed a scheme to provide a technically efficient service at an attractive cost per section. Current and future potential contributors to the cost of the scheme are identified and the financial requirements to be met by Council are set out.

The members commented that Council must provide the infrastructure to allow residential development in the town to grow and agreed that construction of the sewer was a necessity.

RESOLVED

THAT Council resolves ’in principle’ to fund the construction of the Waitete Collector Sewer scheme in anticipation of contribution funding

AND THAT an agreement be negotiated with the current developers to determine contributions payable, on the basis of the amount per section presented in this report

AND THAT the design be finalised for construction

AND THAT subject to conclusion of the contribution agreements and confirmation that the final design can be constructed by Council’s Construction and Maintenance Business unit within the estimated price in this report, construction work commences as soon as possible on the sewer main pipeline

AND THAT the outcome of the design extension investigation be reported to Council as soon as it is available.

07/913 Hayden/Lockwood CARRIED

RESPONSE TO HDC SUBMISSION TO EW ANNUAL PLAN 2007/08 (70.000.999) (18KB)

During April the Hauraki District Council made a submission on Environment Waikato’s 2007/08 Annual Plan. Environment Waikato has responded to the submission and a copy of the response was presented for the member’s information.

RESOLVED

THAT the report be received

07/914 Milner/Trembath CARRIED

INTERIM DETERMINATION FROM THE REMUNERATION AUTHORITY (01.000.006) (17KB)

The Council has received a copy of the Draft Interim Determination from the Remuneration Authority for Elected Members Salaries for the period immediately following the 2007 Triennium Elections.   A copy of this interim determination was presented for the member’s information.

RESOLVED

THAT the report be received

AND THAT the advice from the Remuneration Authority be received.

07/915 Trembath/Hayden CARRIED

ECONOMIC DEVELOPMENT QUARTERLY REPORT TO 30 JUNE 2007 (06.502.999) (50KB)

The Economic Development Officers quarterly report to the end of June 2007 was presented.

RESOLVED

THAT the report be received.

07/916 Carmine/Baker CARRIED

PAEROA FARMERS MARKET FUNDING REQUEST (06.502.999) (29KB)

Council have received a letter and supporting information from Norman Roderick and Suzanne Austen of Rahu Road, Mackaytown seeking assistance from Council to set up a Farmers Market in Paeroa which will service the Hauraki District and adjoining districts.

After discussion, the members gave their support for the project to establish a Farmers Market in Paeroa and agreed that funding of $2,500 be granted from the Economic Development project assistance fund.

RESOLVED

THAT the report be received

AND THAT the Paeroa Farmers Market project be granted $2,500 from the Economic Development project assistance fund.

07/917 Trembath/Milner CARRIED

A report from the Economic Development Officer was presented by the Mayor which requested the member’s consideration to allowing an HDC staff member to accompany the Hauraki Cultural delegation to the Jiading District in China in October 2007.

RESOLVED

THAT Council approve the sending of a HDC staff member to accompany the Hauraki Cultural delegation to Jiading in October 2007.

07/918 Gordon/Carmine CARRIED

MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED

RESOLVED

THAT the public be re-admitted to the meeting and the business discussed confirmed.

07/923 Milner/Gordon CARRIED

The meeting closed at 4.10pm.

CONFIRMED

J P Tregidga

30 August 2007