Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 28 November 2007 be taken as read and confirmed.

The Chief Executives report will be circulated before the meeting.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received.

6.1 The Corporate Services Manager’s Borrowing and Financials report to 16-29

October 2007 is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

7. PLANNING/REGULATORY SERVICES (376964) 30-42

7.2 Plan Change 8 To The Operative District Plan (374910) 43

7.3 LOCAL GOVERNANCE STATEMENT (377384) 44-93

Under section 40 (1) Local Government Act 2002, Council must make available a Local Governance Statement and within 6 months of a triennial election, all local authorities are required to have adopted a Local Governance Statement.

RECOMMENDATION

THAT the report be received

AND THAT the Local Government Statement be adopted

AND THAT the Local Governance Statement be published on the Hauraki District Council website and be made available at all area offices

AND THAT the Local Governance Statement be reviewed internally by staff under the delegation of the Chief Executive in February and August each year, or as otherwise required;

7.4 Code Of Conduct 2007 (N373193 And N375376) 94-110

The Local Government Act 2002 (LGA 2002) specifies in Section 40 (1) (e) that a local authority is required to make, amongst other statements, a statement as to how members will conduct themselves when acting as members of that authority. This document, the Code of Conduct was initially adopted in 2003, and is required to be reviewed as required, or following each triennial election. Attached is a draft copy of the current Code of Conduct, with some proposed changes for Councils consideration.

RECOMMENDATION

THAT the report be received

AND THAT the Draft "Code of Conduct 2007" be received for consideration.

AND THAT the Code of Conduct 2007, as amended, be adopted.

7.5 DEVELOPMENT CONTRIBUTIONS – REPORT BACK ON TARGETED CONSULTATION n377678 111-116

At its meeting of 11 October, 2007, Council accepted a recommendation to proceed with targeted consultation workshops on the proposed development contributions policy with key interested parties, with an invitation being also extended to the general public to attend the workshops.

Attached is a report from the Manager, Planning and Environmental Services outlining the outcome of these workshops and consultation with the public.

RECOMMENDATION

THAT the report be received

AND THAT the Council provide directions on a number of matters raised during consultation and then proceed with further development of the proposed Hauraki District Development Contributions Policy under the Local Government Act, 2002.

7.6 SUBMISSIONS ON VARIATION 6 TO THE PROPOSED WAIKATO REGIONAL PLAN - THE WATER ALLOCATION VARIATION (n377698) 117-121

The Water Allocation Variation is a very significant matter for local government, both from a planning policy perspective and in its role as a utility manager / operator.

The Variation is concerned with establishing mechanisms to allocate water between competing users where catchments are in an over allocated state (assessed in terms of maintaining a minimum environmental flow at times of low flow).

Wide ranging submissions were received including from Hauraki District Council. Submissions are scheduled to be heard over December, January and February. Hauraki District Council is to be heard on Thursday, 20 December at 9.00am.

RECOMMENDATION

THAT the report be received

AND THAT Hauraki District Council be represented at the hearing of submissions on 20 December, 2007 by the Mayor and Chief Executive

AND THAT Maunsell be authorised to compile the necessary submissions and provide support as required at the Hearing

AND THAT Hauraki District Council’s position at the hearing be generally as noted in this paper.

7.7 Adoption of Consolidated Bylaw – Part 9 - Wharves (N377516) 122-138

On 13^th September the Council resolved that the Part 9 (Wharves and Jetties) of the Proposed Hauraki District Council Consolidated Bylaw, as amended, be approved for the Special Consultative Procedure.

The purpose of this report is to present Council with the next (second) stage of the approval process. The second stage, as provided for by sections 155(2) and (3) relates to the passing by Council of a bylaw upon conclusion of the special consultative procedure.

RECOMMENDATION

THAT the report be received

AND THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 is the most appropriate way of addressing the perceived problems.

AND THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 is in the most appropriate form.

AND THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

AND THAT Council resolves to undertake due process for the passing of the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw.

AND THAT Council resolves to revoke the Hauraki District Council Wharves and Jetties Control Bylaw 2006 with effect from the date of operation of Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007.

During September, October and November 2007 consultation was undertaken on the Draft Hauraki District Council Consolidated Bylaw. Following the submission process on the Consolidated Bylaw, the submissions received on Part 4 (Trade waste and Waste water); Part 6 (Cemeteries); Part 7 (Land Drainage); and Part 8 (Solid Waste); are attached to this report for Councils consideration.

There have been 11 submissions received of which two submitters wish to speak in support of their submissions at the time nominated for the hearing of submissions on the 19^th December 2007 during the Council meeting. Attached is a summary of all submissions received.

The Roading Manager has reported on roading matters for the month of November 2007. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

Stock Underpass Subsidy

A letter of application for financial assistance has been received from O’ Flarety Farms 630 Pukekauri Rd Waihi . This letter is attached (as appendix 1 document number 373417).

Background

A report to the Works Committee in May 1999 recommended that the Council Grant for Stock Underpasses be a maximum of 20% of the construction cost, or $10,000 whichever is the least.

Application

We understand that an engineering project manager is yet to be nominated. The applicant will be requested to provide the required technical data to support the application. The estimated value for the work is $83,000 (detailed in appendix 1) The applicant therefore seeks a grant of $10,000 from Council for the construction of the underpass.

RECOMMENDATION

THAT a grant of $10,000 be approved providing the applicant is able to satisfy Councils consent conditions:

1. Approved building consent

2. The engineering plans, conditions and construction standards are to the satisfaction of the District Engineer.

9.2 UTILITIES MANAGER’S REPORT (375432) 194-207

The Utilities Manager has reported on district utilities for the month of November 2007. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

9.3 DRAINAGE MANAGERS REPORT (378063) 208-212

The Drainage Manager has reported on district drainage matters for the month of November 2007. The report is attached for the members’ information.

RECOMMENDATION

THAT the report be received.

10.2 KEREPEHI STAGE 2 WATER MAIN - TENDER REPORT (372579) 213-214

The approved project sum exceeds the Hauraki Community Plan provision of $850,000.

Council has previously approved an increased project sum of $976,000 excluding GST.

The funding requirement amounts to $964,086, within the approved project sum by $11,914.

RECOMMENDATION

THAT the report be received

THAT the award of the material supply contract HDC 321A by the District Engineer under delegated authority to Tyco Water for the sum of $288,892.61 be noted and approved.

10.3 WAITETE COLLECTOR SEWER SCHEME (369717) 215-233

The purpose of this report is to inform Council of further progress on the Waitete Collector Sewer Scheme project, describe the options investigated and to recommend a preferred option and an implementation programme for the preferred option. This report builds on a previous report, CV document no 286424, which was submitted to the Council meeting held on 16 August 2007.

In this report that proposal is evaluated against alternative options which were in the course of investigation at the time of that report. The existing Victoria Street pump station is a key consideration in the evaluation of the options and this report also contains recommendations as to future actions affecting the Victoria Street pump station.

The adoption of the Option 2 design would contribute effectively towards Council’s achievement of its level of service commitment for sewer services in Waihi and make cost effective provision for foreseeable future demands at affordable cost to Council, having regard to the higher risk and uncertainty of Option 4 and the higher costs, risk and uncertainties of Options 1 and 3.

Attached is a copy of the minutes of Special Sub-committee meeting held at 9:30 am on Tuesday 20 November to consider a report on the Waitete Collector Sewer scheme and copy of the Waitete Sewer design and proposed horizontal alignment.

RECOMMENDATION

THAT the report be received

AND THAT the resolutions of Council meeting held on 16 August 2007, included in this report for reference, be confirmed

AND THAT the Waitete collector sewer, associated pump station and new rising main be constructed in accordance with the Option 2 design as set out in this report, and

AND THAT the per lot contribution of $2026 be required from developers for connection to the collector sewer,

10.4 HAURAKI HEALTHY HOMES PROJECT (378438) 234-241

10.5 REQUEST FOR TEMPORARY ROAD CLOSURE Thames Valley Car Club Inc. (377601) 242

Cllr Baker at the recent Ward Committee meeting sought and gained the Waihi members approval to purchase the statues for the Waihi Streetscape collection. The addition of the boy and girl statues will increase the number of sets of Streetscape bronze statues in Waihi to five (includes rangatira).

Attached is a brief report on and photo of the items.

RECOMMENDATION

THAT the report be received

AND THAT Council approves of the purchase and installation of the two bronze statues as additional features to the Waihi Streetscape as capital items from the Waihi Works & Services Fund.