HAURAKI DISTRICT COUNCIL MEETING

MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 19 DECEMBER 2007 COMMENCING AT 9.00 AM

PRESENT

His Worship the Mayor Mr J P Tregidga (In the Chair), Crs S G Baker (9.15am-2.45pm), J M Bubb, D M Carmine, C Francis, B A Gordon, G Harris, M J Hayden, G Leonard, T J Meyers, P A Milner (10.40am-2.45pm), Mr H Shepherd and J Thorp

   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), R H Leonhart (Corporate Services Manager), M Buttimore (Planning & Environmental Services Manager), J Nelson (Strategic Planning Manager),

G Thomsen (Roading Manager), I D McLeod (Drainage Manager), D Richards (Utilities Engineer) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology for absence of D E Challis and the lateness of S G Baker and P A Milner be received and sustained.

07/1143 Carmine /Bubb CARRIED

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

Requests for Temporary Road Closures of Streets

Go Waihi Inc. (370982)

Paeroa Pipe Bands and Tattoo Committee Inc. (360628)

The items were not on the agenda because the item was unavailable at the of the agenda deadline.

Discussion on the items could not be delayed because the requests required consideration by Council before the Christmas break.

07/1144 Francis/Thorp CARRIED

 

CONFIRMATION OF MINUTES

ORDINARY MEETING HELD WEDNESDAY 28 NOVEMBER 2007(374481)

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 28 November 2007 be taken as read and confirmed.

07/1145 Gordon/Francis CARRIED

MATTERS ARISING FROM THE MINUTES

Fee for Purchase and Affixing of Plaque to Memorial Wall

The Mayor requested clarification whether non-residents of the district were eligible to have memorial plaques placed onto the wall. The Community Services Manager advised that there is no set policy in place which determines non-residents eligibility.

It was suggested that the Waihi Ward Committee confirm what the criteria of eligibility is and establish a policy as soon as possible.

 

REPORTS

CHIEF EXECUTIVE’S REPORT (43KB)

The Chief Executive tabled and presented his monthly report.

RESOLVED

THAT the Chief Executive’s monthly report be received.

07/1146 Shepherd/Leonard CARRIED

Staff Update

The Chief Executive advised of recent staff changes and provided a brief review of the year’s events. On behalf of the management team he wished the member’s all the best for the Xmas period and the New Year.

CORPORATE SERVICES (378344) (33KB)

The Corporate Services Manager presented the Borrowing and Financials report to October 2007 for the members’ information.

RESOLVED

THAT the report be received.

07/1147 Carmine/Baker CARRIED

PLANNING/REGULATORY SERVICES (376964) (88KB)

The Planning and Environmental Services Manager’s monthly monitoring report for the month of November 2007 was presented for the members’ consideration.

RESOLVED

THAT the report be received.

07/1148 Hayden/Thorp CARRIED

Annual Plan 2008-2009

The member’s were advised that the Special Consultative Procedure is expected to begin on the 18th March 2008 with submissions closing on the 21st April 2008. Following this part of the submission process, a date for the hearing of submissions to the Draft Annual Plan is required. It was proposed that an extraordinary meeting be held on Wednesday 7th May 2008 for this purpose.

The members were also requested to approve a date for Council to consider the financial estimates associated with the Draft Annual Plan prior to the hearing process.

RESOLVED

THAT the scheduled Council meeting date of Wednesday 13th February 2008 be approved for Council to consider the financial estimates associated with the Draft Annual Plan and that a tentative date of Thursday 14th February 2008 be approved if further consideration is required

AND THAT an Extraordinary meeting is confirmed for the 7th May 2008 for hearing of submissions on the Draft Annual Plan 2008.

07/1149 Gordon/Meyers CARRIED

 

Plan Change 8 To The Operative District Plan (374910) (19KB)

A report from the District Planner was presented regarding Plan Change 8 to the Operative District Plan.

RESOLVED

THAT the report be received.

07/1150 Leonard/Harris CARRIED

The Plan Change was initiated by Council which involved the rezoning of two areas on the fringe of the Ngatea Urban area from Rural to Residential.

Area A – a 1.14 hectare area adjacent to the existing end of Darlington Street, in the south east of the town.

Area B – a 21.15 hectare area of land accessed from Pipiroa Road and Mahana Road, in the north of the town.

The Plan Change has been through the public notification and submission process. Council notified its decisions on the submission to Proposed Change 8. No appeals to those decisions were received within the Statutory Timeframe.

It was requested that Council now approves the Plan Change to become operative.

RESOLVED

THAT pursuant to clause 17 of the First Schedule of the Resource Management Act 1991, Council approves Change No 8 to the Operative Hauraki District Plan.

AND THAT Council declares that Change No 8 to the Operative Hauraki District Plan become Operative from 30 January 2008.

07/1151 Leonard/Harris CARRIED

LOCAL GOVERNANCE STATEMENT (377384)

The Strategic Planning Manager presented a report on the Local Governance Statement 2007.

RESOLVED

THAT the report be received.

07/1152 CARRIED

Under section 40 (1) Local Government Act 2002, Council must make available a Local Governance Statement and within 6 months of a triennial election, all local authorities are required to have adopted a Local Governance Statement.

In reviewing the statement which was presented, the members advised of amendments they considered necessary within the document.

The members requested that the photos shown under ‘Hauraki’s Image’ be updated. They requested that a photo of the pumphouse at its new location in Waihi replace the present photo and that a current photo of the Ngatea Water Gardens also be inserted. They also considered that as there is only one winery in the district, that the word ‘wineries’ be changed to ‘winery’ in the first paragraph.

RESOLVED

THAT the Local Government Statement be adopted

AND THAT the Local Governance Statement as amended be published on the Hauraki District Council website and be made available at all area offices

AND THAT the Local Governance Statement be reviewed internally by staff under the delegation of the Chief Executive in February and August each year, or as otherwise required.

07/1153 Carmine/Francis CARRIED

 

Code Of Conduct 2007 (N373193 And N375376) (19KB)

The Strategic Planning Manager presented a report on the Draft Code of Conduct for the consideration of Council. Attached was a copy of the document which had a number of amendments tracked in it for the member’s consideration.

RESOLVED

THAT the Draft "Code of Conduct 2007" be received for consideration.

07/1154 Shepherd/Thorp CARRIED

The Strategic Planning Manager explained the purpose of the Code of Conduct and provided an explanation for the proposed amendments marked. The members were requested to consider these amendments and approve the document for adoption.

RESOLVED

THAT the Code of Conduct 2007, as amended, be adopted.

07/1155 Thorp/Hayden CARRIED

The meeting adjourned at 10.20pm.

The meeting reconvened at 10.40am.

Cr Milner attended the meeting at 10.40am.

 

DEVELOPMENT CONTRIBUTIONS – REPORT BACK ON TARGETED CONSULTATION (377678) (42KB)

At its meeting of 11 October, 2007, Council accepted a recommendation to proceed with targeted consultation workshops on the proposed development contributions policy with key interested parties, with an invitation being also extended to the general public to attend the workshops.

A report from the Manager, Planning and Environmental Services was available which outlined the outcome of these workshops and consultation with the public.

In attendance was Mr Rob Bates (Planning Consultant) who provided an update on the process to consider the draft development contribution policy for the Hauraki District. He also reported on the outcome of the Council workshops he has co-ordinated to date and advised of the future targeted consultation process required to complete the process in formulating a final policy.

RESOLVED

THAT the report be received.

07/1156 Meyers/Francis CARRIED

RESOLVED

THAT the directions provided to staff during the discussion and arising from the report on consultation outcomes be included in the draft policy document and staff proceed with further development of the proposed Hauraki District Development Contributions Policy under the Local Government Act, 2002

AND THAT the draft policy exclude, for the time being, development contributions for local reserves

AND THAT the Council further consider the draft policy at the mid February meeting of Wednesday 13 February 2008.

07/1157 Carmine/Baker CARRIED

 

HEARING OF SUBMISSIONS TO THE HAURAKI DISTRICT COUNCIL CONSOLIDATED BYLAW INCLUDING SUBMISSIONS RECEIVED ON PART 4 TRADE WASTE AND WASTE WATER, PART 6 CEMETERIES, PART 7 LAND DRAINAGE AND PART 8 SOLID WASTE (378145 & 377973)

During September, October and November 2007 consultation was undertaken on the Draft Hauraki District Council Consolidated Bylaw. Following the submission process on the Consolidated Bylaw, the submissions received on Part 4 (Trade waste and Waste water), Part 6 (Cemeteries), Part 7 (Land Drainage) and Part 8 (Solid Waste).

The member’s were advised that 11 submissions were received to the Consolidated Bylaw of which two submitters wished to speak. Newmont Waihi Gold in relation to Part 7 (Land Drainage) and Part 8 (Solid Waste) and Mr Kit Wilson and Ms Sue Baker-Wilson in relation to Part 6 (Cemeteries). Attached was a summary of all submissions received.

The Chief Executive informed the member’s that Mr Glen Grindlay, General Manager of Newmont Waihi Gold had advised the company no longer wished to present their submission relating to Parts 7 and 8 as issues raised in their submission had been addressed by Council prior to the meeting.

The Mayor invited Mr Kit Wilson and Ms Sue Baker-Wilson who were in attendance to speak on behalf of the Waihi Heritage Vision group relating to Part 6 (Cemeteries).

Submission – Heard – Part 6 (Cemeteries)

Waihi Heritage Vision (Kit Wilson and Sue Baker-Wilson)

The submitters advised their submission only related to Part 6 of the Consolidated Bylaw concerning cemeteries.

The submitters emphasised the importance to preserve historical ‘grave markers’ in district cemeteries and that the preservation of these monuments be addressed by way of a Council policy, rather than a Council bylaw. They considered Council has a responsibility to preserve historical features within its district. Under the current bylaw, memorials in poor repair can be photographed and then removed which they strongly disagreed with. In particular, they emphasised the importance of preserving the stories of those miners and citizens of the past, who helped make the towns and district what they are today.

They urged Council to take a strong and proactive role in providing leadership in preserving and maintaining cemeteries as diverse places, not just of grief and remembrance, but also as an ever-growing time capsule of our place and its people. They suggested an opportunity exists for Council and community to form a partnership to protect, preserve and highlight unique memorial features and stories present at the local Waihi Cemetery and suggested that Council should give due consideration to the formulation and implementation of an appropriate Cemetery Conservation Plan (CCP).

RESOLVED

THAT Staff considers a Cemeteries Preservation Policy.

07/1158 Milner/Hayden CARRIED

 

Submissions – Written - Part 7 (Land Drainage) and Part 8 (Solid Waste)

Newmont Waihi Gold

RESOLVED

THAT the submission be noted.

07/1159 Milner/Bubb CARRIED

Submissions – Written – Part 4 (Trade Waste & Waste Water)

Transit NZ

RESOLVED

THAT the submission be noted.

07/1160 Bubb/Baker CARRIED

Minister of Health

RESOLVED

THAT the submission be noted.

07/1161 Milner/Shepherd CARRIED

Environment Waikato

RESOLVED

THAT the submission is noted subject to amendment that the wording "Council" be changed to read "Hauraki District Council" in reference to Clause 2.10.1. of the bylaw.

07/1162 Gordon/Meyers CARRIED

Submissions – Written - Part 8 (Solid Waste)

Streetsmart Limited

RESOLVED

THAT the submission be noted.

07/1163 Carmine/Baker CARRIED

H J Anderson

RESOLVED

THAT the submission be noted.

07/1164 Thorp/Harris CARRIED

Grey Power Waihi

RESOLVED

THAT the submission be noted and that the submitter be responded to referring to the fact Council has previously considered opening a voluntary recycling system and decided not to progress with this initiative due to its expense and the difficulty other Councils have experienced in managing the initiative .

07/1165 Harris/Thorp CARRIED

R P & B Galliene

RESOLVED

THAT the submission be noted.

07/1166 Bubb/Baker CARRIED

Waikato District Health Board

RESOLVED

THAT the submission be noted.

07/1167 Gordon/Francis CARRIED

Valley Bin Services

RESOLVED

THAT the submission be noted.

07/1168 Harris/Meyers CARRIED

RESOLVED

THAT decisions based on Council’s consideration of each submission be incorporated into the Draft Hauraki District Council Consolidated Bylaw and presented to Council for final consideration in January 2008.

07/1169 Harris/Carmine CARRIED

Adoption of Consolidated Bylaw – Part 9 - Wharves (N377516) (38KB)

The Manager, Planning and Environmental Services provided a report on the adoption of Part 9 (Wharves) of the Consolidated Bylaw.

RESOLVED

THAT the report be received.

07/1170 Thorp/Shepherd CARRIED

On 13th September the Council resolved that the Part 9 (Wharves and Jetties) of the Proposed Hauraki District Council Consolidated Bylaw, as amended, be approved for the Special Consultative Procedure.

The report advised the member’s of the next (second) stage of the approval process. The second stage, as provided for by sections 155(2) and (3) relates to the passing by Council of a bylaw upon conclusion of the special consultative procedure.

It is proposed that Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 become operational on 1st February 2008 and that the Hauraki District Council Wharves and Jetties Control Bylaw 2006 be revoked from that date.

RESOLVED

THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 is the most appropriate way of addressing the perceived problems

AND THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007 is in the most appropriate form

AND THAT Council determines that the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw does not give rise to any implications under the New Zealand Bill of Rights Act 1990

AND THAT Council resolves to undertake due process for the passing of the proposed Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw

AND THAT Council resolves to revoke the Hauraki District Council Wharves and Jetties Control Bylaw 2006 with effect from the date of operation of Part 9 (Wharves) of the Hauraki District Council Consolidated Bylaw 2007.

07/1171 Carmine/Milner CARRIED

The meeting adjourned 12.15pm

The meeting reconvened at 1.00pm.

 

COMMUNITY SERVICES

CHANGE TO MEETING DATE - END OF MONTH COUNCIL MEETING JULY 2008

It was requested that the Council meeting date scheduled for Wednesday 30th July 2008 be changed to Thursday 31st July 2008 due to the Local Government Conference conflicting with the end of month Council meeting.

RESOLVED

THAT Council approve the change to the Council meeting date of Wednesday 30 July 2008 to Thursday 31st July 2008.

07/1172 Leonard /Milner CARRIED

 

NETWORK SERVICES

ROADING MANAGERS REPORT (378021) (41KB)

The Roading Manager presented a report on roading matters for the month of October/November 2007. The report was attached for the members’ information.

RESOLVED

THAT the report be received.

07/1173 Baker/Carmine CARRIED

Stock Underpass Subsidy

A letter of application for financial assistance has been received from O’ Flaherty Farms 630 Pukekauri Road, Waihi . The letter was attached as appendix 1 (Doc No. 373417).

A report to the Works Committee in May 1999 recommended that the Council Grant for Stock Underpasses be a maximum of 20% of the construction cost, or $10,000 whichever is the least.

The applicant will be requested to provide the required technical data to support the application. The estimated value for the work is $83,000 (detailed in appendix 1). The applicant seeks a grant of $10,000 from Council for the construction of the underpass.

After discussion on the request, it was agreed that Council grant $10,000 to the applicant subject to consent conditions being met.

RESOLVED

THAT a grant of $10,000 be approved providing the applicant is able to satisfy Councils consent conditions:

Approved building consent

The engineering plans, conditions and construction standards are to the satisfaction of the District Engineer.

07/1174 Meyers/Francis CARRIED

UTILITIES MANAGER’S REPORT (375432) (89KB)

A report was presented on the operation of district utilities for the months of October/November 2007. The report was attached for the members’ information.

RESOLVED

THAT the report be received.

07/1175 Milner/Thorp CARRIED

DRAINAGE MANAGERS REPORT (378063) (35KB)

The Drainage Manager presented a report on district drainage matters for the months of October/November 2007. The report was attached for the members’ information.

RESOLVED

THAT the report be received.

07/1176 Harris/Thorp CARRIED

 

SUBMISSIONS ON VARIATION 6 TO THE PROPOSED WAIKATO REGIONAL PLAN - THE WATER ALLOCATION VARIATION (n377698) (37KB)

The Manager, Planning and Environmental Services presented a report on the submissions received to the Waikato Regional Councils Water Allocation Variation.

RESOLVED

THAT the report be received.

07/1177 Shepherd/Milner CARRIED

The members were advised that the Variation is concerned with establishing mechanisms to allocate water between competing users where catchments are in an over allocated state (assessed in terms of maintaining a minimum environmental flow at times of low flow).

Wide ranging submissions were received including from Hauraki District Council. The member’s were advised that the submissions are scheduled to be heard over December 2007 and January/February 2008. The Mayor and Chief Executive will be presenting Councils submission to the variation on Thursday, 20 December at 9.00am.

A summary of the key issues and the approach recommended by Environment Waikato to the allocation of water was provided within the report for the member’s consideration. Staff comments to each of these key issues were summarised in the report.

RESOLVED

THAT Hauraki District Council be represented at the hearing of submissions on 20 December, 2007 by the Mayor and Chief Executive

AND THAT Maunsell be authorised to compile the necessary submissions and provide support as required at the Hearing

AND THAT Hauraki District Council’s position at the hearing be generally, as noted, in this paper.

07/1178 Gordon/Francis CARRIED

 

GENERAL BUSINESS

NORTHVIEW ESTATES REQUEST FOR CONTRIBUTION TO DEVELOPMENT (379014) (34KB)

The Chief Executive tabled and presented a report regarding a request received from North View Estates for Council to consider a contribution towards the cost of piping a section of open stormwater drain which runs through the centre of the last stage of the development.

RESOLVED

THAT the report be received.

07/1179 Baker/Bubb CARRIED

At the Council meeting held on the 27 April 2006 a presentation was given to Council by representatives of North View Estates Ltd on their subdivision development in Rata Lane, Paeroa.  The Chief Executive advised the purpose of their presentation was to seek a contribution from Council towards the cost of piping a section of drain.

Following the presentation, Council passed a resolution that staff investigate funding options and research the benefits available to the community for Council to make a contribution to the stormwater drainage and sewerage pump station and that members support the concept in principle of making a contribution to either or both of these two facilities or as a whole.

The Chief Executive advised that provided it can be demonstrated that there is a potential for additional lots to be connected to the existing sewage pump station that an argument could be made for a Council contribution to the pump station on the basis that the contribution will be met by future development contributions.

The maximum contribution that could be made would be the cost of the additional capacity estimated to be a maximum of $78,630 or a minimum of $41,270. 

RESOLVED

THAT Council make a contribution to the developers cost for the installation of the sewer pump station of $41,270 subject to future lots that connect paying a development contribution assessed in accordance with Council contributions policy and that this be funded as part of the Wastewater activity.

07/1180 Meyers/Bubb CARRIED

 

WAITETE COLLECTOR SEWER SCHEME (369717) (94KB)

The member’s were advised of the decision made by the Special Subcommittee in consideration of the Waitete Collector Sewer Scheme. The minutes from this meeting held on Tuesday 20 November 2007 were available for the member’s information.

RESOLVED

THAT the report be received.

07/1181 Baker/Carmine CARRIED

 

HAURAKI HEALTHY HOMES PROJECT (378438)

A report from the Community Services Manager was presented regarding the Healthy Homes Project initiative proposed by Gwendoline Welburn, Public Health Services Manager, Te Korowai Hauora O Hauraki and Nicki Martin, Health Promotions Manager, Waikato Primary Health.

RESOLVED

THAT the report be received.

07/1182 Bubb/Leonard CARRIED

The Mayor provided an overview of the Healthy Homes Project which has been initiated to address the increasing evidence identified of poor health to occupants living in substandard housing particularly low income families.

It was requested that Council consider a contribution to the Healthy Homes Committee to show Councils support for their project which involves the retrofitting of houses which have been tagged as substandard housing. The member’s were advised of criteria for the retrofitting service. Any dwelling constructed before 1978, families with a history of recurring illness and community services card holders.

The member’s were asked to think of any families they considered would meet these criteria and would benefit from this service.

After discussion, it was agreed that Council approve funding of $5,000.00 towards the project from the District Discretionary Fund.

RESOLVED

THAT Council contribute $5,000.00 towards the Hauraki Healthy Home Project from the District Discretionary Fund.

07/1183 Leonard/Bubb CARRIED

 

paeroa and districts museum upgrade (375216) (20KB)

The member’s were advised that the Paeroa and Districts Museum wish to extend their facilities in Belmont Road Paeroa. They have drawn up some initial plans for the extensions. The cost of the extensions exceeds $20,000. An earthquake assessment was required which has been completed by Grant Crook a Consulting Engineer from Whangamata. Mr Crook’s fee for the design work is $3,500.00 plus GST.

This matter was considered at the Paeroa Ward Meeting on Tuesday 11 December 2007, where it was recommended that the matter be referred to Council to consider a contribution from the District Discretionary Fund.

RESOLVED

THAT the report be received.

07/1184 Shepherd/Thorp CARRIED

Cr Bubb advised the members that the Paeroa Ward seeks support of funding from Council towards these costs due to limited funds available in the Paeroa Ward Discretionary Fund.

After discussion, it was agreed that Council meets the costs for the design work undertaken by Mr Crook of $3,500.00 plus GST to be sourced from the District Discretionary Fund.

RESOLVED

THAT the District meets the cost of engaging Grant Crook to the value of $3,500.00 plus GST who has undertaken design work for the strengthening required enabling the Paeroa Museum extension to be undertaken as per the recommendation of the Paeroa Ward Committee Resolution No. PWC07/85.

07/1185 Baker/Meyers CARRIED

 

REQUEST FROM WAIHI WARD COMMITTEE TO PURCHASE TWO BRONZE STATUES (378524) (19KB)

The Community Services Manager provided a report seeking Councils approval for the purchase of two bronze statues to be additional features to the Waihi streetscape.

RESOLVED

THAT the report be received.

07/1186 Carmine/Baker CARRIED

Cr Baker, at the recent Waihi Ward Committee meeting, sought and gained the Waihi members approval to purchase two bronze statues of a boy and girl for the Waihi Streetscape collection. Attached were photos of the statues and a brief report providing the background on the statues.

RESOLVED

THAT Council approves of the purchase and installation of the two bronze statues as additional features to the Waihi Streetscape as capital items from the Waihi Works and Services Fund.

07/1187 Baker/Carmine CARRIED

 

REQUEST FOR TEMPORARY ROAD CLOSURE

Thames Valley Car Club Inc. (377601)

A request has been received from the Thames Valley Car Club Inc for consent to close Goble Road, Paeroa for the purpose of a hill climb event organised by them on Sunday 13 January 2008.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Goble Road, Paeroa, on Sunday 13 January 2008, between the hours of 10am and 5pm, for the purpose of a hill climb event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

1.      THAT no objections to the closure are received, which are upheld by Council

2.      THAT the organisers shall be responsible for all costs associated with the events, including advertising.

3.      THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

4.      THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.

5.      THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.

6.      THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 19 December 2007.

7.      THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

8.      THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.

9.      THAT only road tyres shall be used.

10.  THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.

11.  THAT in the event of heavy rain the District Engineer, Hauraki District Council, may cancel the approval.

07/1188 Milner/Thorp CARRIED

 

LATE ITEM

REQUESTS FOR TEMPORARY CLOSURE OF STREETS [378982]

GO Waihi INC. [370466]

A request has been received from Go Waihi Inc. for consent to close upper Seddon Street from the roundabout at Haszard Street to Gilmour Street for the purposes of the Martha Mine Open Day and Life & Soul Festival on Sunday the 20th of January 2008.

The application has been copied to the Council’s Roading Manager.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Seddon Street, Waihi (from the Haszard Street roundabout to Gilmour Street) on Sunday the 20th of January 2008 between the hours of 7:00am and 4:00pm, for the purpose of the Martha Mine Open Day and Life & Soul Festival be given subject to the following conditions:

1. That no objections to the closure are received, which are upheld by Council
2. Council’s Construction and Maintenance Unit shall carry out erection of signage and barricades.
3. Council’s Construction and Maintenance Unit shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.
4. Council’s Construction and Maintenance Unit shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.
5. All the work covered by (2), (3) and (4) is to be completed to the satisfaction of the District Engineer.
6. The organisers shall meet all costs, including advertising costs and all work covered by (2), (3) and (4).
7. The organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 24 December 2007.
8. The organisers shall indemnify the Council from all or any claims arising from the road closure.
9. The written consent of the Traffic Division of NZ Police shall be obtained and any conditions shall be complied with. The consent shall be forwarded to Council by 24 December 2007.

07/1189 Hayden/Milner CARRIED

Paeroa Pipe Bands & Tattoo Committee Inc. [360628]

The event co-ordinator for the Paeroa Pipe Bands & Tattoo Committee Inc. has written advising that the bands of the 15th Annual Pipe Band Contest propose to parade on Saturday 9th February 2008 starting at 5:15 pm through to 6:45pm. The parade would start from Princes Street (Fathers Tavern), turning left into Normanby Road travelling up and turn right into Mackay Street then crossing Willoughby Street into the Domain.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Normanby Road from Arney Street to Wharf Street, Mackay Street, and Willoughby Street between Hall and Arney Streets on Saturday 9th February 2008, between the 5:15pm and 6:45pm, for the purpose of a Pipe Bands Parade organised by Paeroa Pipe Bands & Tattoo Committee Inc., be given subject to the following conditions:

THAT the written consent of the NZ Police and Transit NZ is obtained and forwarded to Council and that any requirements the Police and Transit may have will be complied with.

THAT no objections to the closure are received, which are upheld by Council.

THAT the organisers shall be responsible for all costs associated with the events, including advertising.

THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.

THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.

THAT the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.

THAT prior to the start of the Parade, all those taking part are to be informed of these safety measures.

THAT the Order of St John Paeroa and the Fire Service is to be notified of the Parade.

THAT the roads are to be cleared as quickly as practicable.

THAT public liability insurance is to be arranged to cover any claim that might arise from the Parade. A copy to be supplied to Council by 24 December 2007.

THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.

THAT written confirmation of compliance with the above conditions is to be provided, by 24 December 2007.

Council’s Roading Manager will advise Transit NZ via their agent Opus International (Clause 1), prepare and action a Traffic Management Plan (Clause 5).

07/1190 Milner/Thorp CARRIED

The meeting closed at 2.45pm.

CONFIRMED

 

 

J P Tregidga

Mayor

30 January 2008