RESOLVED

THAT the apology of Crs, T J Meyers, I D Troughton and A G Gray be received and sustained.

07/40 Baker/Carmine CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Empower Property Subcommittee to approve Restrictive Covenants, Extend Licence to Occupy Road

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the decision of Council was required in a timely manner.

- Request for Funding – Paeroa Netball Association Courts

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because a support of funding required an urgent decision by Council as the hotmix contractors are in the Paeroa area at this time, they were able to incorporate the resurfacing of the Paeroa Netball courts while they are attending to other resurfacing work.

07/41 Tregidga/Bubb CARRIED

ORDINARY MEETING HELD THURSDAY 25 JANUARY 2007

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 25 January 2007 be taken as read and confirmed.

07/42 Lockwood/Trembath CARRIED

SALE OF LIQUOR POLICY REVIEW 2007 (66.000.004) (37KB)

The Planning and Environmental Services Manager presented a report regarding the Sale of Liquor Policy Review 2007.

RESOLVED

THAT the report be received.

07/43 Trembath/Hayden CARRIED

The members were advised that Councils review of the Sale of Liquor Policy is due.

As part of the process, a draft policy was distributed to key stakeholders for their initial comment. These stakeholders included organisations such as Hospitality New Zealand and the New Zealand Police. A number of comments were received from these stakeholders to the draft policy which were summarised (Appendix 1). Their comments were considered by staff and were included into the amended version of the draft policy (Appendix 2). It was requested that this amended version be approved for the special consultative procedure and that it be approved for consultation in conjunction with the Draft Annual Plan 2007/08.

A number of concerns have been raised from the Police regarding the hours available for the sale of liquor. The Police would like to see a reduction in the Sale of Liquor hours for on and off licenses from 2.00 am to 1.00am.

Councillors were asked to consider if the current sale of liquor hours are considered appropriate, or if there was a need to alter them.

A general discussion followed on whether to change the sale of liquor hours in the Hauraki District from 1.00am to 2.00am.

The Mayor requested a vote be taken on whether to reduce the sale of liquor hours from 2.00am to 1.00am.

RESOLVED

THAT the sale of liquor in the Hauraki District be changed from 2.00am to 1.00am.

07/44 Lockwood/Trembath CARRIED

The Mayor in putting the motion called expression of opinion on the matter and requested a vote be taken.

A division by way of hands was asked for and the result is as follows:

The motion was passed.

RESOLVED

THAT the Draft Sale of Liquor Policy as amended be approved for the Special Consultative Procedure

AND THAT the Draft Sale of Liquor Policy be approved for consultation in conjunction with the Draft Annual Plan 2007/08.

07/45 Milner/Carmine CARRIED

ADOPTION OF PROPERTY AND PENSIONER HOUSING ASSET MANAGEMENT PLAN (03.000.002) (20KB) 

The Property Officer and Executive Officer respectively provided a presentation on the Property and Pensioner Housing Asset Management Plan.

RESOLVED

THAT the report be received.

07/46 Challis/Baker CARRIED

The members were provided with an update on maintenance, management and the general condition of the pensioner units.

RESOLVED

THAT the Hauraki District Council Property Asset Management Plan, 2006, be adopted

AND THAT the Hauraki District Council Pensioner Housing Asset Management Plan, 2006, be adopted.

07/47 Baker/Milner CARRIED

REPORT TO COUNCIL REGARDING THE APPROPRIATENESS OF THE DRAFTING OF THE FOLLOWING PARTS OF A CONSOLIDATED BYLAW AS PROVIDED FOR BY SECTION 155(1) OF THE LOCAL GOVERNMENT ACT, 2002 – (81KB)

A report from the Planning and Environmental Services Manager was presented and a presentation was provided by Councils Bylaw Review Contractor, Mr Helgard Wagener regarding the Bylaw Review process.

RESOLVED

THAT the report be received.

07/48 Carmine/Baker CARRIED

It was advised that all bylaws and bylaws which are no longer required have to be reviewed by 2008 and an appropriate mechanism for reviewing these bylaws must be agreed to by Council before commencement of their review. In this regard, it was proposed that a workshop be held for discussions on the bylaw review on a date to be confirmed.

The Council considered the appropriateness of by-laws being a suitable mechanism for the three subjects as detailed in Mr Wagener’s report.

RESOLVED

THAT Pursuant to Section 155 of the Local Government Act, 2002 the passing of the following parts of a consolidated bylaw is the most appropriate measure to be taken in dealing with matters subject to the proposed parts –

i) PART 1 – INTRODUCTION

PART 2 – LAND TRANSPORT

PART 3 – PUBLIC SAFETY

AND THAT staff be authorised to prepare the Introduction, Land Transport and Public Safety parts of a consolidated bylaw for consideration by Council.

07/49 Lockwood/Milner CARRIED

SPORTS WAIKATO UPDATE – FEBRUARY 2007

Julie Stephenson, Sports Waikato Coordinator was in attendance and provided an update on activities for the period 1 July 2006 to 31 December 2006.

RESOLVED

THAT the report be received.

07/50 Milner/Hayden CARRIED

A report from the Community Services Manager (51KB) and Councils Policy Analyst, Sarah Warne was presented regarding the Draft Contestable Social Fund Policy(494KB).

RESOLVED

THAT the report be received.

07/51 Baker/Milner CARRIED

It was advised that the purpose of the Draft Contestable Social Fund Policy is to provide Council with an effective administrative and decision making system for distributing Contestable Funds to Hauraki District’s social services stakeholders.

A presentation was provided to explain the Draft Contestable Social Fund Policy and the need to appoint a Subcommittee to represent each of the Hauraki Wards for the purpose of reviewing the future availability of contestable social funds.

The need for such a policy was borne during the 2006/07 Annual Plan hearings where Council considered the application process to be too random by providing little time for members to make balanced judgement on what areas of social endeavour grant monies were being applied for. It was considered better to make available an appropriate sum that would be competed for by social service providers for the betterment of the Hauraki district. The policy is designed to remove applications from the Annual Plan hearings process.

It was requested that this draft policy be approved for inclusion into the Draft LTCCP 2007/08 before going out for public consultation.

RESOLVED

THAT Council approve the Draft Contestable Social Fund Policy

AND THAT the Draft Contestable Social Fund Policy be approved for inclusion into the Draft Annual Plan 2007/08 for consultation through the Special Consultative Procedure

AND THAT a Subcommittee be formed consisting of Crs Troughton, Bubb and Baker to be given delegated authority to review Council’s current allocation of contestable funds.

07/52 Hayden/Baker CARRIED

ROADING PROJECT UPDATE JANUARY 2007 (01.001.029) (20KB)

A report from the District Engineer and Roading Manager was presented which provided an update of active projects within the roading network.

RESOLVED

THAT the report be received.

07/53 Challis/Gordon CARRIED

KEREPEHI STAGE 2 PROJECT (43.001.101) (23KB)

A report from the District Engineer and Utilities Manager was presented outlining the status of the Kerepehi Stage 2 project.

RESOLVED

THAT the report be received.

07/54 Lockwood/Milner CARRIED

The Utilities Manager reported on reviewed estimates of the cost of the project, which is to install a new water main from Kerepehi along SH2 towards Bush Road, Ngatea. Budget provision of $850,000 has been made for the project. The engineer’s estimate prior to proceeding to tender was $1.2million. An independently prepared review estimate, requested in view of the difference, delivered the figure of $2.2million.

In view of the large variance from the budget project cost, the members were of the opinion that the contract should not go out for tender and that Councils Construction and Maintenance Business Unit be considered to undertake the project to reduce costs and because staff are familiar with the area.

The proposal that the draft contract document be completed was supported, this will serve as the basis of an agreement with Councils Construction and Maintenance Business Unit. Some reduction in the contract document work content will be possible and the costs associated with tendering will be saved. The business unit’s estimate for the construction work will be submitted to Council.

RESOLVED

THAT Council notes developments with regard to this project

AND THAT Council notes that tender prices would be likely to exceed budget provision

AND THAT Council supports the staff actions in endeavouring to contain the cost of the project

AND THAT the project be delayed until the 2007/08 year

AND THAT staff investigate and report to Council arrangements for Councils Construction and Maintenance Business Unit to undertake the project.

07/55 Challis/Baker CARRIED

DRAINAGE MANAGERS REPORT (01.011.028) (21KB) 

A report from the District Engineer and Drainage Manager providing an update of Land Drainage matters and activities of the Drainage District Committee’s.

THAT the report be received.

07/56 Milner/Bubb CARRIED

The Drainage Manager advised Council of the nomination of Mr Gavin Vowles, formerly a member of the Komata North Committee to the Paeroa Rural Drainage District Committee. It was requested that Council formally accept this nomination.

RESOLVED

THAT the acceptance of the nomination of Mr Gavin Vowles to fill the vacancy for Komata North representative on the Paeroa Rural Drainage District Committee be confirmed.

07/57 Trembath/Lockwood CARRIED

LOCAL GOVERNMENT RATING INQUIRY – NOTICE OF PUBLIC MEETING (01.000.020) (29KB)

A report from the Chief Executive was presented advising of the process being undertaken to evaluate Local Government rating. In this regard, a public meeting with the Rates Inquiry Team is to be held on Monday, 26 February 2007. Councillors were requested to advise their interest in attending this meeting.

RESOLVED

THAT the report be received.

07/58 Carmine/Milner CARRIED

REQUEST FOR FUNDING – PAEROA NETBALL ASSOCIATION COURTS (03.700.004)

A report was presented by the Community Service Manager outlining the request for funding from the District Community Facilities Recreation Development Fund to assist the Paeroa Netball Association with finance for resurfacing their five courts.

RESOLVED

THAT the report be received.

07/59 Lockwood/Trembath CARRIED

The Paeroa Ward Committee had been approached by the Association to provide funding assistance for the resurfacing needs. The courts are in a poor state of repair and the Association advise they are not in a position to meet the entire costs themselves. The courts receive regular amount use over the netball season by both members of the Paeroa community and wider Thames Valley community. The Association have advised they can contribute $7,000. The Paeroa Ward Committee have agreed to resurface the 5 courts with hotmix at a cost of $30,000.00.

It was requested that Council consider a contribution towards the resurfacing from the District Community Facilities Recreation Development Fund.

RESOLVED

THAT Council contributes $9,000 from the District Community Facilities Recreation Development Fund.

07/60 Gordon/Challis CARRIED

A report was presented from the Community Services Manager regarding the approval of restrictive covenants for the new Kerepehi Industrial subdivision and other property related matters.

RESOLVED

THAT the report be received.

07/61 CARRIED

To have Council empower the previously established Sub committee of the Mayor, Crs Baker and Gordon

to approve restrictive covenants and purchase offers as they will affect the Kerepehi Industrial Subdivision and to approve the extension of a licence term for the storage of waste material relating to the Southern Wall Stability cutback at Martha Mine.

The purpose to place restrictive covenants on to the land is to ensure a good standard of building is constructed at the Kerepehi Industrial Subdivision. Control placement of poorly constructed/second hand buildings.

Newmont Waihi Gold have requested an extension to the term of occupancy of Grey Street, Waihi to allow them to complete their scheduled works of the Wall stability cutback at Martha Mine.

RESOLVED

THAT Council provides the Sub committee of the Mayor, Crs Baker and Gordon the power to determine and approve restrictive covenants relating the Kerepehi Industrial Subdivision and consider offers of purchase to the same; and, to consider an extension to the term of occupancy of the disused section of Grey Street, Waihi.

07/62 Trembath/Lockwood CARRIED

The Chief Executive advised of the remuneration considerations.

It was requested that replacements for Cr B T Wightman’s membership on the District Plan Committee, Consultative Water & Wastes Committee and Sport & Recreation Portfolio be appointed effective from 1^st July 2007 until the October election.

It was advised that the adjustment of remuneration for the appointees for their additional responsibilities will also be effective from 1^st July 2007.

The following appointments were made:

Cr J M Bubb – District Plan Committee

Cr T J Meyers – Consultative Committee Water and Wastes

Cr P A Milner – Sport & Recreation Portfolio

RESOLVED

THAT the appointments to the District Plan Committee, Consultative Water & Wastes Committee and Sport & Recreation Portfolio be approved and that the remuneration of these appointments be effective from 1^st July 2007.

07/63 Tregidga/Trembath CARRIED

Concept drawings from Eddie Morrow for the proposed Discovery Centre were presented by the Chief Executive for the member’s information.

Staff and members held a workshop for discussion on the Draft Dog Control Policy and consideration of Draft Dogs Fees 2006/2007.

RESOLVED

THAT the reports be received and that the Draft Dog Control policy be placed on the Council agenda of Thursday, 1^st March 2007 for adoption and that the suggested fees recommendation be further reported on to Council at that meeting incorporating the issues discussed.

07/64 Carmine/Baker CARRIED

The meeting closed at 2.50pm.

CONFIRMED

J P Tregidga

1^st March 2007