6.1 CHIEF EXECUTIVE’S REPORT
(01.000.020)
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(47KB)
22-35
HAURAKI DISTRICT COUNCIL MEETING
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 25 JANUARY 2007 COMMENCING AT 9.00 AM
Morning tea will be available at 10.15 am.
ORDER OF BUSINESS
1. APOLOGIES
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
3.1 ORDINARY MEETING HELD THURSDAY 21 DECEMBER 2006 1-9
RECOMMENDATION
THAT the minutes of the meeting of the Hauraki District Council held on Thursday 21 December 2006 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5 CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS
5.1 HEARINGS COMMITTEE (01.014.030) – Thursday 14 December 2006 10-21
6. REPORTS
6.1 CHIEF EXECUTIVE’S REPORT (01.000.020)
The Chief Executive’s monthly report is attached.
RECOMMENDATION
THAT the Chief Executive’s monthly report be received.
AND THAT the Council hold a workshop at the conclusion of the Council meeting on the 15 February for the purposes of discussing the distribution of the remuneration pool for the 2007/08 year.
7.
REGULATORY PLANNING SERVICES
(174KB)
7.1 The Planning and Environmental Services Manager’s monthly monitoring report for the period ending December 2006 is attached for the members’ consideration. 36-51
RECOMMENDATION
THAT the report be received.
7.2 REVIEW OF FEES AND CHARGES: RESOURCE MANAGEMENT ACT, 1991, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT, 1987 (01.505.000)
Attached is a report from the Planning and Environmental Services Manager regarding reviewing fees and charges. The Fees and Charges under the Resource Management Act, 1991 and the Local Government Official Information and Meetings Act, 1987 were last reviewed in February, 2006 and became operative on 1 July, 2006 following a full Special Consultative Procedure process as part of the 2006 – 16 LTCCP.
It is now appropriate that the Schedule of Fees and Charges is reviewed and rationalised.
RECOMMENDATION
be approved for public consultation pursuant to Section 83 of the Local Government Act, 2002.THAT the report be received
AND THAT the Proposed Statement of Proposal recommending an amended schedule of fees and charges set under Section 36 of the Resource Management Act, 1991 and Section 44A of the Local Government Official Information and Meetings Act, 1987
7.3 BUILDING ACT 2004 SCHEDULE OF FEES AND CHARGES (62.000.016)
Attached is a report from the Planning and Environmental Services Manager concerning the fees and charges relating to the Building Act processes.
RECOMMENDATION
THAT the report be received
AND THAT pursuant to Section 219 of the Building Act, 2004 the Building Control Schedule of Fees and Charges be adopted effective for all consents lodged on or after 1 July 2007.
7.4 ENVIRONMENTAL HEALTH FEES REVIEW 2007/08 (60.000.000)
The Planning and Environment Services Manager report on the review of fees for the registration of premises under the Health Regulations 1966 is attached
RECOMMENDATION
THAT the report be received
AND THAT pursuant to Regulation 7 of the Health (Registration of Premises) Regulations, 1966, Regulation 83 (3) of the Food Hygiene Regulations, 1974 (in respect to premises listed in Regulation 4(4)), that the licence and the inspections fees as proposed on the above table be adopted from the period 1 July, 2007.
7.5 DOG CONTROL POLICY REVIEW 2006 (63.100.000)
Attached is a report from the Manager, Regulatory Service reviewing the Dog Control Policy. Council reviewed its Dog Control Policy in 2004 and in general the policy is working well. However, several issues have arisen recently that warrant its amendment. With the pending review of the Control of Dogs Bylaw this was seen as an opportune time to review the policy.
RECOMMENDATION
THAT the report be received
AND THAT the Draft Dog Control Policy be approved;
AND THAT the Draft Dog Control Policy be released for the Public Consultative Procedure in conjunction with the Draft Annual Plan.
7.6 DRAFT DOG FEES REPORT 2006/2007 (63.100.000)
A report by the Manager, Planning and Environmental Services on dog fees is attached.
The current dog registration year expires on the 30th June 2007. The Dog Control Act, 1996 requires that dog control fees be adopted by resolution of Council for the 2007/2008 registration period. Council is required, at least once during the month preceding the start of every registration year, to publicly notify in a newspaper circulating in its district the dog control fees fixed for the forthcoming registration year.
The dog control fees payable to a territorial authority shall be those reasonable fees prescribed by resolution of that authority for the registration and control of dogs under this Act.
RECOMMENDATION
THAT the report be received
AND THAT pursuant to Section 37 of the Dog Control Act, 1996 option I as detailed in the report be adopted as the scale of fees for Dog Registration for the 2007/08 registration year.
AND THAT Pursuant to Section 68 of the Dog Control Act, 1996, the schedule of fees as listed in the table above be adopted for the 2007/08 Annual Plan financial year.
7.7 2006 CENSUS – INTERIM RESULTS (04.002.999)
A report by the Manager Planning & Environmental Services regarding the interim results of the 2006 census is attached
New Zealand’s 2006 Census of Population and Dwellings was held on 7 March 2006. In early December, 2006 part of the information collected was released to the public.
Also attached is the coordinated information that has been made available to date for Hauraki District.
RECOMMENDATION
THAT the report be received
8 COMMUNITY SERVICES
8.1 2007 ELECTIONS – EARLY PROCESSING & ORDER OF CANDIDATE NAMES (01.600.008)
Attached is a report from the Community Services Manager concerning the early processing of the voting documents and the order of the candidates names on the voting paper for the election of Councillors in October 2007.
RECOMMENDATION
THAT the report be received.
AND THAT for the 2007 Triennial Local Body Elections in Hauraki district:
the processing of voting documents is conducted progressively during the voting period
- the order of candidates names on voting documents be considered in accordance with the options explained above i.e. either – alphabetical order, random order, pseudo random order.
8.2 APPOINTMENT OF ELECTORAL OFFICER (01.600.999)
Attached is a report by the Community Services Manager concerning the appointment of the Electoral Officer for the Triennial Elections for 2007.
RECOMMENDATION
THAT the report be received
AND THAT in accordance with Section 14 of the Local Electoral Act 2001 Council appoints Robert Gary Paterson as Electoral Officer.
8.3 DRAFT RESERVE MANAGEMENT PLAN (02.006.014)
Members will recall that when submissions to the Draft Reserves Management Plan (RMP) were considered by Council on November 30, 2006 we indicated that we were still to consult with the Ngati Maru over their concerns with the plan. A meeting was held with Mr David Taipari, General Manager of the Ngati Maru on 4th December 2006, the following points were raised for Councils consideration. Attached are the minutes of the meeting of the matters of concern.
RECOMMENDATION
THAT Council resumes the adjourned hearing of November 30, 2006, and the report herewith be received.
RECOMMENDATION
THAT Council consider staff comments as above and determines in particular how it might respond to item 1 for immediate inclusion in the plan.
AND THAT Council responds accordingly to Mr Taipari.
AND THAT Council on having made a decision in respect to Mr Taipari’s submission, forwards a copy of the draft plan with the respective amendments to the Minister for Conservation for approval and copy of the submissions and decisions of Council in accordance with Section 41 (6)(e) of the Reserves Act 1971.
8.4 CEMETERY FEES & CHARGES REVIEW (02.301.999)
The Manager Community Services report on the review of Cemetery fees and charges is attached.
RECOMMENDATION
THAT the Schedule of fees and charges to be applicable 1 July 2007 at both the Paeroa & Waihi Cemeteries
AND THAT they be reviewed every three years and incremented by the accumulated rate of inflation over the period of currency:
Service Item
Recommended Charge incl GST
Previous Charge – Paeroa
Previous Charge - Waihi
Plot Purchase:
Casket - District Resident
505
250
533
- Non District Resident (i.e. resident +60%)
805
550
952
Ashes – Plaque Lawn - Resident
100
85
302
" - Non Resident
160
170
378
Upright Memorial – Resident
100
117
-
" - Non Resident
160
230
-
Interment Fees
Burial – stillborn & under 1 year of age
75
60
66
All other burials (Standard & Extra Depth)
480
400
274
Second Burial (same as first burial per plot)
480
400
259
Ashes
75
60
33
Public Holiday Fee
$235
+50%
-
General
Permit Fee to erect monument
30
30
33
Breaking Concrete (reinstate is family responsibility)
35
30
At Cost
Disinterment – Casket
At cost *
400
At cost
Reinterment – Casket
At cost *
400
At cost
Disinterment – Ashes
At Cost *
60
At Cost
Reinterment – Ashes
At Cost*
60
At Cost
* at cost but no less than respective charge above
9. NETWORK SERVICES
9.1 ROADING MANAGERS REPORT (01.001.029)
The Roading Manager has reported on roading matters for the month of December 2006. The report is attached for the member’ information.
RECOMMENDATION
THAT the report be received.
Rahu Road Slip Reinstatement
RECOMMENDATION
THAT the price based on the FH contract rates of $165,452 to complete the remaining storm damage work be accepted subject to Land Transport NZ funding approval.
2006/07 Area-Wide Pavement Treatments HDC 320
RECOMMENDATION
THAT the tender of Works Infrastructure Limited in the sum of $ 961,460.04 be accepted.
AND THAT the Waitawheta Road AWT project be deleted from the contract in order to remain within Council’s 2006/07 AWT budget.
9.2 UTILITIES MANAGER’S REPORT (01.011.025)
The Utilities Manager has reported on district utilities from the month of November 2006. The report is attached for the members’ information.
RECOMMENDATION
THAT the report be received
9.3 DRAINAGE MANAGERS REPORT (01.011.028)
The Drainage Manager has reported on district drainage matters for the month of November 2006. The report is attached for the member’ information.
RECOMMENDATION
THAT the report be received.
10.1
ECONOMIC
DEVELOPMENT DECEMBER 2006 QUARTERLY REPORT
(87KB)164-167
The Economic Development Officer report for the quarter ending December 2006 is attached.
RECOMMENDATION
THAT the report be received
11. LATE ITEMS
12. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 168-177
RECOMMENDATION THAT the public be excluded from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) Under Section 48(1) for the Passing of this Resolution |
|
Item 1 (deleted) |
Illegal Buildings 243 Back Miranda Road Parakiwai Quarry Road |
Protection of Privacy of Natural Persons S7(2)(a)
|
Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. |