RESOLVED

THAT the apology for absence of Cr P A Milner and for the lateness of Cr D E Challis be received and sustained.

07/01 Bubb/Carmine CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed due to the urgency of the matter which required that Council and Transit NZ reach a decision to resolve the road safety issues at the location as soon as possible.

07/02 Tregidga/Bubb CARRIED

ORDINARY MEETING HELD THURSDAY 21 DECEMBER 2006

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 21 December 2006 be taken as read and confirmed.

07/03 Gray/Trembath CARRIED

HEARINGS COMMITTEE (01.014.030) – Thursday 14 December 2006

Cr Carmine presented the minutes.

RESOLVED

THAT the minutes of the Hearings Committee meeting held on Thursday 14 December 2006 be received and the recommendations contained therein adopted.

07/04 Carmine/Gordon

CHIEF EXECUTIVE’S REPORT (01.000.020)  (47KB)

The Chief Executive’s monthly report was presented.

RESOLVED

THAT the Chief Executive’s monthly report be received.

07/05 Lockwood/Hayden CARRIED

Staff Update

Due to the holiday period, there were no staff matters to report.

The Chief Executive advised of the extraordinary vacancy created due to the death of Cr Bronwyn Wightman.

As there is less than 12 months to the next triennial election, the Council has the option of determining to fill the vacancy by election, by appointment of a person who is qualified to be elected as a member or that the vacancy is not filled.

The members were requested to consider whether they wished to leave the vacancy open, appoint a replacement member in the interim or consider a by-election to fill the vacancy.

A proposal from two members of Council was put forward that the next highest polling candidate in the Waihi Ward at the last election be considered to fill the extraordinary vacancy created.

RESOLVED

THAT the Council appoint the next highest polling candidate in the Waihi Ward at the last election to fill the extraordinary vacancy created by the death of Cr Wightman.

The Mayor in putting the motion called for an expression of opinion on the matter and requested a vote be taken.

A division by way of a show of hands was asked for and the result is as follows:

Crs Lockwood and Hayden voted in support of the motion.

Crs Carmine, Bubb, Baker, Challis, Gordon, Meyers, Gray, Trembath and Troughton voted against the motion.

The resolution was lost due to the majority of members voting in support that the vacancy be left unfilled until the triennial election in October 2007 where a candidate can be elected to the Waihi Ward at that time.

RESOLVED

THAT the extraordinary vacancy created by the death of Cr Wightman not be filled.

07/05 Troughton/Trembath CARRIED

The Chief Executive advised of the requirement by the Remuneration Authority to consider the distribution of the remuneration pool.

It was agreed that a workshop be held to consider the distribution of the pool at the conclusion of the 15^th of February Council meeting.

RESOLVED

THAT Council hold a workshop at the conclusion of the Council meeting of 15^th February 2007 for the purposes of discussing the distribution of the remuneration pool for the 2007/08 year.

07/06 Troughton/Gordon CARRIED

The Planning and Environmental Services Manager’s monthly monitoring report for the period ending December 2006 was presented for the members’ consideration.

RESOLVED

THAT the report be received.

07/07 Bubb/Meyers CARRIED

REVIEW OF FEES AND CHARGES: RESOURCE MANAGEMENT ACT, 1991, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT, 1987 (01.505.000) (137KB)

A report from the Planning and Environmental Services Manager was presented regarding reviewing fees and charges under the Resource Management Act, 1991 and the Local Government Official Information and Meetings Act, 1987.

It was advised that the fees and charges were last reviewed in February, 2006 and became operative on 1 July, 2006 following a full Special Consultative Procedure process as part of the 2006–16 LTCCP. It is now appropriate that these fees and charges are reviewed and rationalised.

RESOLVED

THAT the report be received.

07/08 Challis/Bubb CARRIED

07/09 Lockwood/Troughton CARRIED

BUILDING ACT 2004 SCHEDULE OF FEES AND CHARGES (62.000.016)  (228KB)      

The Planning and Environmental Services Manager presented a report concerning the fees and charges relating to the Building Act processes which are to become effective from 1^st July 2007.

RESOLVED

THAT the report be received.

07/10 Bubb/Baker CARRIED

RESOLVED

THAT pursuant to Section 219 of the Building Act, 2004 the Building Control Schedule of Fees and Charges be adopted effective for all consents lodged on or after 1 July 2007.

07/11 Carmine/Lockwood CARRIED

ENVIRONMENTAL HEALTH FEES REVIEW 2007/08 (60.000.000)  (23KB)       

The Planning and Environment Services Manager presented a report on the review of fees for the registration of premises under the Health Regulations 1966 and requested Councils approval and adoption of the licence and inspection fees as proposed.

RESOLVED

THAT the report be received.

07/12 Meyers/Gordon CARRIED

RESOLVED

THAT pursuant to Regulation 7 of the Health (Registration of Premises) Regulations, 1966, Regulation 83 (3) of the Food Hygiene Regulations, 1974 (in respect to premises listed in Regulation 4(4)), that the licence and the inspections fees as proposed as per the table in the report be adopted from the period 1 July, 2007.

07/13 Trembath/Baker CARRIED

2006 CENSUS – INTERIM RESULTS (04.002.999)  (141KB)

The Planning and Environmental Services Manager advised that New Zealand’s 2006 Census of Population and Dwellings were held on 7 March 2006. In early December, 2006 part of the information collected was released to the public. Attached was the summarised information made available to date for the Hauraki District for the member’s information.

RESOLVED

THAT the report be received.

07/14 Carmine/Bubb CARRIED

2007 ELECTIONS – EARLY PROCESSING & ORDER OF CANDIDATE NAMES  (01.600.008)    (36KB)

A report from the Community Services Manager was presented concerning the early processing of the voting documents and the order of the candidate’s names on the voting paper for the election of Councillors in October 2007.

RESOLVED

THAT the report be received.

07/15 Troughton/Trembath CARRIED

The members were requested to consider how the order of candidates should be placed on the voting document in accordance to their respective surnames. After discussion, it was agreed that the candidate’s surnames be placed in alphabetical order.

RESOLVED

THAT for the 2007 Triennial Local Body Elections in Hauraki district:

1. the processing of voting documents is conducted progressively during the voting period

2. the order of candidates names on voting documents be in alphabetical order.

07/16 Baker/Lockwood CARRIED

APPOINTMENT OF ELECTORAL OFFICER (01.600.999) (27KB)

A report from the Community Services Manager was presented concerning the appointment of the Electoral Officer for the Triennial Elections for 2007.

RESOLVED

THAT the report be received.

07/17 Baker/Bubb CARRIED

RESOLVED

THAT in accordance with Section 14 of the Local Electoral Act 2001 Council appoints Robert Gary Paterson as Electoral Officer.

07/18 Trembath/Hayden CARRIED

DRAFT RESERVE MANAGEMENT PLAN (02.006.014) (55KB)

Members were reminded that when submissions to the Draft Reserves Management Plan (RMP) were considered by Council on November 30, 2006, Council were still to consult with Ngati Maru over their concerns with the plan. It as advised that a meeting was held with Mr David Taipari, General Manager of the Ngati Maru Ki Hauraki Inc on 4^th December 2006, where a number of concerns were raised by Mr Taipari which require further consideration by Council. The minutes of this meeting were attached for the member’s information.

It was requested that the adjourned Hearing of Submissions to the Draft Reserve Management Plan of 30 November 2006 be reconvened and the report relating to the concerns raised by Ngati Maru to the plan be received.

THAT Council resumes the adjourned hearing of November 30, 2006, and the report herewith be received.

07/19 Gordon/Meyers CARRIED

The Community Services Manager advised that Mr Taipari had raised a number of points of concern relating to the historical ownership and management and protection of Hauraki District reserves, as follows:

1. Acquisition History of Reserves by Council
2. Activities on the Reserves
3. Reserve Flora and Fauna
4. Seeking inclusion of Maori history in the initial introduction/background (not necessarily an introduction for each reserve as the status report of acquisition would suffice for each reserve.
5. Consultation/Monitoring Process

After discussion on the points of concern raised, Council agreed to accept Mr Taipari’s submission to the plan and requested that the Community Services Manager respond to Mr Taipari advising him of the decision made by Council that in respect to Item 1, Council will obtain information on a case by case basis to determine the historical ownership of all reserves in the Hauraki District due to the cost involved if all of this information was obtained at once and because the Reserves Act did not require this to be the case. And that a copy of the draft plan will be forwarded with the respective amendments to the Minister for Conservation for approval.

THAT Council will obtain information on a case by case basis to gather the historical ownership of all reserves in the Hauraki District and inserts that information as and when it is acquired.

AND THAT Council responds accordingly to Mr Taipari

AND THAT Council on having made a decision in respect to Mr Taipari’s submission, forwards a copy of the draft plan with the respective amendments to the Minister for Conservation for approval and copy of the submissions and decisions of Council in accordance with Section 41 (6)(e) of the Reserves Act 1971.

07/20 Lockwood/Baker CARRIED

RESOLVED

THAT the Hearing of Submissions to the Draft Reserve Management Plan be closed.

07/21 Carmine/Lockwood CARRIED

CEMETERY FEES & CHARGES REVIEW (02.301.999) (178KB)

The Community Services Manager reported on the review of Cemetery fees and charges.

RESOLVED

THAT the report be received.

07/22 Challis/Gordon CARRIED

The members were advised of the schedule of fees and charges for the Paeroa and Waihi cemeteries and were requested over what time period they wished to see the fees and charges reviewed. After consideration, the members agreed that they be reviewed every three years.

Discussion was also held regarding the option to pre-purchase plots. It was advised that this option is available at the Waihi cemetery only and that Council could consider offering pre-purchase plots at the Paeroa Cemetery also. After further consideration, the members agreed that pre-purchase plots be offered at both cemeteries.

RESOLVED

THAT the Schedule of fees and charges to be applicable 1 July 2007 at both the Paeroa and Waihi Cemeteries

AND THAT they be reviewed every three years and incremented by the accumulated rate of inflation over the period of currency:

Service Item	Recommended Charge incl. GST	Previous Charge – Paeroa	Previous Charge - Waihi
Plot Purchase:
Casket - District Resident	505	250	533
- Non District Resident (i.e. resident +60%)	805	550	952
Ashes – Plaque Lawn - Resident	100	85	302
" - Non Resident	160	170	378
Upright Memorial – Resident	100	117	-
" - Non Resident	160	230	-
Interment Fees
Burial – stillborn & under 1 year of age	75	60	66
All other burials (Standard & Extra Depth)	480	400	274
Second Burial (same as first burial per plot)	480	400	259
Ashes	75	60	33
Public Holiday Fee	$235	+50%	-
General
Permit Fee to erect monument	30	30	33
Breaking Concrete (reinstate is family responsibility)	35	30	At Cost
Disinterment – Casket	At cost *	400	At cost
Reinterment – Casket	At cost *	400	At cost
Disinterment – Ashes	At Cost *	60	At Cost
Reinterment – Ashes	At Cost*	60	At Cost
* at cost but no less than respective charge above

AND THAT the option to pre-purchase plots be made available for both the Waihi and Paeroa cemeteries.

07/23 Gordon/Challis CARRIED

The Community Services Manager presented a report from the Project Manager regarding the tenders received for the Stage 2 lake edge works at Gilmour Reserve.

RESOLVED

THAT the report be received.

07/24 Hayden/Baker CARRIED

The members were advised of the four tenders received and were requested to consider ‘lowest price conforming’ tender received from Modern Bay Builders of $123,218.

The Community Services Manager advised he will explore options of funding from the Waihi Community Facilities Recreational Development Fund in support of this project.

RESOLVED

THAT the total costs of $135,718 for the outstanding Stage 2 Lake Edge works at Gilmour Reserve be approved and the shortfall of $76,718 be taken from the Waihi Community Facilities Recreational Development Fund and that Modern Bay Builders tender of $123,218 be accepted so that the work can be completed in the first quarter of this year.

07/25 Baker/Hayden CARRIED

NETWORK SERVICES

ROADING MANAGERS REPORT (01.001.029) (97KB)

The Roading Manager reported on roading matters for the month of December 2006. The report was attached for the member’s information.

THAT the report be received.

07/27 Lockwood/Trembath CARRIED

The members were advised of further repair work required to reinstate a slip at a section of Rahu Road following the storm event in April 2006. It was requested that funding approval be given for the contractor, Fulton Hogan to complete this final portion of work at the tender price of $165,452.