HAURAKI DISTRICT COUNCIL MEETING

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON THURSDAY 26 JULY 2007 COMMENCING AT 9.00 AM

Morning tea will be available at 10.15 am.

ORDER OF BUSINESS

1. APOLOGIES

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 ORDINARY MEETING HELD THURSDAY 12 JULY 2007 (01.000.030) 1-7

RECOMMENDATION

THAT the minutes of the meeting of the Hauraki District Council held on Thursday 12 July 2007 be taken as read and confirmed.

3.2 COUNCIL ORGANISATIONS APPOINTMENTS SUB COMMITTEE MEETING HELD THURSDAY 12 JULY 2007 (01.000.030) (11KB) 8

RECOMMENDATION

THAT the minutes of the Council Organisations Appointments Subcommittee meeting held on Thursday 12 July 2007 be received and the recommendations contained therein adopted.

4. MATTERS ARISING FROM THE MINUTES

 

5. CONSIDERATION OF MINUTES OF WARD COMMITTEES

5.1 PLAINS WARD COMMITTEE (01.005.030) – Tuesday 10 July 2007 9-11

5.2 PAEROA WARD COMMITTEE (01.007.030) – Tuesday 10 July 2007 12-14

5.3 WAIHI WARD COMMITTEE (01.008.030) – Tuesday 10 July 2007 15-18

 

6. CONSIDERATION OF MINUTES OF COMMITTEE MEETINGS

6.1 HEARINGS COMMITTEE (01.014.030) – Thursday 21 June 2007 19-27

6.2 EASTERN PLAINS DRAINAGE DISTRICT (45.498.001) – Wednesday 27 June 2007 28-29

6.3 WESTERN PLAINS DRAINAGE DISTRICT (45.499001) – Wednesday 27 June 2007 30-32

 

7. REPORTS

7.1 CHIEF EXECUTIVE’S REPORT (01.000.020)(21KB)  33-34

The Chief Executive’s monthly report is attached.

RECOMMENDATION

THAT the Chief Executive’s monthly report be received

Flood Appeals

Council is requested to consider if it will make donations to Mayoral Funds established as a result of the recent extreme weather events in Northland and Hawke’s Bay.

RECOMMENDATION

THAT the Council consider what donations it makes to Mayoral Funds established as a result of the recent extreme weather events in Northland and Hawke’s Bay.

 

8.  CORPORATE SERVICES

8.1 The Corporate Services Manager’s financial report to 30 June 2007 will be circulated prior to the meeting.

RECOMMENDATION

THAT the report be received.

8.2 ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM REPLACEMENT

The Corporate Services Manager will circulate a report on the replacement of Council’s Electronic Document and Records Management System recommending the purchase and implementation of a new system.

 

9.  PLANNING/REGULATORY SERVICES 35-53

9.1 The Planning and Environmental Services Manager’s monthly monitoring (110KB) report for the month of June 2007 is attached for the members’ consideration.

RECOMMENDATION

THAT the report be received.

Development Contributions

Further to the Development Contributions workshop held by Council on 12th July, 2007, additional workshops are sought to address in greater detail the overriding principles of the Development Contributions Policy. It is suggested that in order to adhere to timeframes established, that two workshops with Council be held.

RECOMMENDATION

THAT an extraordinary meeting be set for the 24th August 2007 at 9.30am on Development Contributions.

Rates Newsletters

In October 2007, the first instalment of the 2007/08 rates will be mailed to HDC ratepayers.  Over the past 15 years, a variety of rates newsletters have been included with some of the rates instalments and, in particular, over the past five years particularly with the first instalment of rates. 

Staff are seeking Councils direction as to what form of newsletter should be included in 2007/08, if any. 

RECOMMENDATION

THAT no rates newsletter be sent on the first instalment of rates, or that, a [type of newsletter or brochure] be developed for this mail out

AND THAT staff develop a proposal for future rates newsletters for the consideration of the new Council.

9.2 POLICE REVIEW ACT (70.000.999)(18KB) 54-56

A report is attached from the Planning and Environmental Services Manager regarding Councils submission on the Police Act Review.

RECOMMENDATION

THAT Council approve the submission on the Police Act Review for forwarding to the Superintendent, acting for the Police Act Review.

11.00am

PRESENTATION - WAHI SOCIAL DEVELOPMENT GROUP 57

Tessa MacKenzie, Project Co-coordinator of the Waihi Social Development Group will be in attendance to present an overview of the Social Service Village project being developed by the group and to seek Councils support in principle for the project.  Attached is a letter from Tessa to Council outlining the project.

 

10. COMMUNITY SERVICES

10.1 YOUTH LEADERSHIP CAMP AND YOUTH FORUM (06.506.000) (28KB) 58-81

A report is attached from the Community Services Manager regarding the Youth Leadership Camp which was held in April 2007. Attached is a report from Sarah Warne providing an evaluation of the camp and proposes recommendations on how the Hauraki Community can support Hauraki Youth.

RECOMMENDATION

THAT the report be received.

10.2 REQUEST TO GRANT ACCESS EASEMENT - RAILWAY RESERVE, PAEROA (02.308.999) (22KB) 82-88

A report is attached from the Community Services Manager seeking Councils approval To seek Council’s approval to grant an access easement across a Council owned reserve (Lot 2 DPS 81384) Marshall Street, Paeroa in favour of Lot 1 DPS 81384 Cnr Marshall and William Streets.

RECOMMENDATION

THAT the report be received

AND THAT Council grants an access easement over Lot 2 DPS 81384, CT SA63D/395, in favour of Lot 1 DPS 81384 subject to the applicant maintaining the driveway in a condition that is satisfactory to the District Engineer, and that the accessway continue to be available for the annual ‘Battle of the Streets’ motorcycle race. And, that all costs associated with the granting of this easement be met by the owner Lot 1.

10.3 ROAD STOPPING REQUEST - STANLEY STREET, WAIHI (03.400.899) (27KB) 89-93

A report is attached requesting Councils approval for consent to stop a section of road at Stanley Street, Waihi under Section 116 of the Public Works Act 1981.

RECOMMENDATION

THAT Council considers whether pursuant to Section 116 of the Public Works Act 1981 it gives consent for the stopping of a section of Stanley Street Waihi shown as area A on the attached plan

AND THAT if Council consent is given, the land be amalgamated with the adjoining land parcel Lot 1 DPS 88716.

AND THAT if Council consent is given, Mr Tony Stevens pays $5,000 (plus GST) as a consideration for the value of land transferred and pays all other costs associated with the road stopping process (survey, administrative, and legal.)

 

11. GENERAL BUSINESS

11.1 COMMON SEAL ON DOCUMENTS

The following documents have been executed under the Common Seal and signed by the Mayor and the Chief Executive:

Creating of Easement

Creating easement for right to convey water over Lot 6 being part of subdivision of lots 1 & 4 DP 317661

Surrender of Easement

Surrender of easement for water right (in gross) being part SA47C/414

RECOMMENDATION

THAT the document effecting the Creation of Easement for right to convey water over Lot 6 being part of subdivision of Lots 1 & 4 DP 317661 and the surrender of easement for water right (in gross) being part SA47C/414 be sealed with the Common Seal of the Hauraki District Council and signed by the Mayor and Chief Executive

11.2 HAURAKI DISTRICT SPORTS CO-ORDINATOR’S ANNUAL ACTIVITY REPORT (71KB) 94-99

Attached is the annual activity report from Julie Stephenson, Sports Waikato Coordinator. Julie will be in attendance to present to Council.

 

12. LATE ITEMS

 

13. MATTERS TO BE TAKEN WITH THE PUBLIC EXCLUDED 100-112

RECOMMENDATION

THAT the public be excluded from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) Under Section 48(1) for the Passing of this Resolution

Item 1

(deleted)

Union Street Waihi Subdivision - Sale Price Setting

Section 7(2)(i)
Prejudice to Commercial Position/Negotiations
To enable the local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Item 2

(deleted)

Proposal to Seek Prosecution - Ramarama Reserve, Whiritoa

Section 7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons.

Section 48(1)(a) That the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.